Managing Permissions in Bulk via the GUI

If your user account has the Own permission level on multiple collections or multiple data files, you can manage permissions on that data. 

To manage permissions:

1. Search for data as described in Searching for Data via the GUI. The search results page appears. 
2. In the selection column, select each collection or file of interest. Then click the permission icon above the list. The Bulk Permissions page appears, listing the selected collections or files. 
3. Consider sharing the data with one or more users or groups: 
   
   1. Click Add or Edit Permission. The Add or Edit Permission dialog box appears. 
      
      Specify whether you want to share the data with users or groups. 
   2. In the User or Group field, start typing a value:
      • In the User field, start typing a user's first name, last name, or user ID. The system suggests names of matching users as you type. Select one of the suggested names. Repeat this process to add additional users. 
      • In the Group field, start typing a group name. The system suggests names of matching groups as you type. Select one of the suggested names. Repeat this process to add additional groups. 
   3. In the Permissions field, select Own, Write, Read, or None. 
   4. Click Submit. The system adds the selected users or groups to the list on the Bulk Permissions page. 

4. Consider changing the permission setting for a user or group:

   1. In the row for the user or group of interest, select the permission level you want that user or group to have. The following table describes each permission level: 

      Permission Level	Description
      Own	A user with the Own permission owns the data. This user can do everything a user with the Write level can do, as well as assign to other users or groups permissions to access the data. This user can also delete the data, if all other deletion criteria are met, as described in Deleting Data via the GUI and Deleting Data via the CLU.
      Write	A user with the Write permission level can do everything a user with the Read level can do. This user can also create a collection, register files, update metadata, and move/rename data.
      Read	A user with the Read permission level can view the data (via search or browse), bookmark a collection, and download the data.
      None	All users can view reports and subscribe to notifications. However, if you assign to a user or group the None permission level for a collection or a data file, that user or group will not be able to view, download, or edit that data, or assign permissions to access that data.

      
      

   2. Click Save. A message appears requesting confirmation.

   3. Click OK. The system displays a table to indicate whether the permission for each collection or file was updated successfully. Also, the system sorts the list alphabetically by type (users or groups) and then by name.  

5. Ask the specified user or users to log out of DME and log in again.