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This section provides instructions for uploading batch files via the Accrual user interface. It also provides instructions for resolving any errors that may have occurred during the import process.
The batch upload feature enables you to submit accrual data for multiple subjects and one or more trials at a time rather than having to enter data for each subject/study individually.
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Once you have been granted permission to submit accrual data, you can upload accrual data files singly as plain text files or in multiple text files that have been compressed into a Zip file. See Preparing Accrual Batch Files for detailed instructions. |
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C998 (site code)
7001 (histology code)
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If a trial currently has no existing study subjects, and if all study subjects are missing the disease code in the CDUS file being submitted, the system assigns the CTEP SDC "disease not specified code, i.e., " 80000001, by default. The system cannot process files in which invalid study subject disease codes are provided.
Preparing CTRP Accrual Batch Files
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Accrual Batch File Data for Complete Trials
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| MultiExcerptName | batchfiledatacomplete |
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CTRP considers each accrual submitted as the total (cumulative) count to date. Be sure to read the information about accrual counts in Recording Participating Site Subject Accrual Counts. |
Complete Trial Tables
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See Comparison of CTRP and CDUS Accrual Data Elements for a list of all the CDUS fields for these tables.
Complete Trial Data Elements and Field Formats
Each row in a batch file is associated with a single record in the database. The first field in each line identifies the name of the table that a record belongs to. Subsequent fields contain different data element values for the same table. The number of fields required in each record, and the values they must contain, are provided in the Complete Trial Record Data Field Requirements table. Because many more elements are required in CDUS records than in CTRP records, many fields in your batch file will be null (contain no field values at all). In these cases, use a comma to indicate a field for which there is no datum.
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If a comma is part of the value, enclose the fields in double quotes. Otherwise the use of double quotes is optional. |
Complete Trial Data Record Formats
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Complete Trial Record Data Field Requirements
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Accrual Data Elements Table with CTRP-Accepted Values
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Accrual Data Elements Table with CDUS-Accepted Values
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Complete Trial Record Data Field Formats
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Accrual Batch File Data for Abbreviated Trials
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The CTRP considers each accrual submitted as the total (cumulative) count to date. Be sure to read the information about accrual counts in Recording Participating Site Subject Accrual Counts. |
Abbreviated Trial Tables
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Abbreviated Trial Data Record Formats
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Abbreviated Trial Record Data Field Requirements
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Accrual Data Elements with CTRP-Accepted Values
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Accrual Data Elements with CDUS-Accepted Values
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Abbreviated Trial Data Field Requirements
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Uploading Accrual Batch Files
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Resolving Accrual Batch File Upload Errors
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| MultiExcerptName | batchfileerrors |
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If the email notice you received after uploading a batch file indicated that errors occurred during the the import process, you can use the following steps to correct them before re-submitting your accruals batch file.
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If the CTRP system was unable to identify an organization that you submitted in your batch file, it determines if the organization was nullified and merged with another organization. If so, the system includes the new organization name in the error message. |
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How to Resolve Accrual Batch File Upload Errors
- Go through the list of errors described in detail in the status email you received for each line in your text file that caused the error.
- Correct the errors.
- Save the file and re-submit.
