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This section provides instructions for uploading batch files via the Accrual user interface. It also provides instructions for resolving any errors that may have occurred during the import process.

The batch upload feature enables you to submit accrual data for multiple subjects and one or more trials at a time rather than having to enter data for each subject/study individually.

Info

Once you have been granted permission to submit accrual data, you can upload accrual data files singly as plain text files or in multiple text files that have been compressed into a Zip file. See For instructions, refer to Requesting Permission to Submit Accrual Data and Preparing Accrual Batch Files for detailed instructions.

Only Super Abstractors can upload accrual data batch files for CTEP and DCP trials.

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For these trials, the system assigns default patient disease codes if the disease code was not included in the batch file. The following table maps disease code systems to their default codes.
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Disease Code SystemDefault Code Assigned
ICD-O-3

C998 (site code)

7001 (histology code)

ICD-9V100
ICD-10Z1000
SDC8000001

If a trial currently has no existing study subjects, and if all study subjects are missing the disease code in the CDUS file being submitted, the system assigns the CTEP SDC "disease not specified code, i.e., " 80000001, by default. The system cannot process files in which invalid study subject disease codes are provided.

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The CTRP Accrual Batch File conforms to the CDUS file specification, but it only uses a limited number of fields from that file. Data in the rest of the fields are ignored, but the place holders (commas) must still be present in the data file, whether empty or filled.

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Note
titleBefore you begin

CTRP considers each accrual submitted as the total (cumulative) count to date. Be sure to read the information about accrual counts in Recording Participating Site Subject Accrual Counts.

Complete Trial Tables

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Accrual Tables for Complete Trials - Include v4.4
Accrual Tables for Complete Trials - Include v4.4

See Comparison of CTRP and CDUS Accrual Data Elements for For a list of all the CDUS fields for these tables, refer to Comparison of CTRP and CDUS Accrual Data Elements.

Complete Trial Data Elements and Field Formats

Each row in a batch file is associated with a single record in the database. The first field in each line identifies the name of the table that a record belongs to. Subsequent fields contain different data element values for the same table. The number of fields required in each record, and the values they must contain, are provided in the Complete Trial Record Data Field Requirements table. Because many more elements are required in CDUS records than in CTRP records, many fields in your batch file will be null (contain no field values at all). In these cases, use a comma to indicate a field for which there is no datum.

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If a comma is part of the value, enclose the fields in double quotes. Otherwise the use of double quotes is optional.

Complete Trial Data Record Formats

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Accrual Data Record Formats for Complete Trials - Include v4.4
Accrual Data Record Formats for Complete Trials - Include v4.4

Complete Trial Record Data Field Requirements

The tables in this section contain detailed information about each of the data elements included in the Batch Upload file. The CDUS Accepted Values are provided to show differences in case your system is already producing the CDUS file. In most cases, both CTRP and CDUS values are accepted.

Accrual Data Elements Table with CTRP-Accepted Values

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Accrual Data Elements Table with CTRP-Accepted Values for Complete Trials - Include v4.4
Accrual Data Elements Table with CTRP-Accepted Values for Complete Trials - Include v4.4

Accrual Data Elements Table with CDUS-Accepted Values

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Accrual Data Elements Table with CDUS-Accepted Values for Complete Trials - Include v4.4
Accrual Data Elements Table with CDUS-Accepted Values for Complete Trials - Include v4.4

Complete Trial Record Data Field Formats

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Accrual Data Field Formats for Complete Trials - Include v4.4
Accrual Data Field Formats for Complete Trials - Include v4.4

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