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• If your user account has the Own permission level on a collection or a data file, you can manage permissions on that data. 
• If your user account has the group administrator or system administrator role, you can manage permissions on any collections or data files.

To manage permissions:

1. Use one of the following methods to locate the permissions icon for a collection or file:
   • Search for data as described in Searching for Data via the GUI. The search results page appears. Locate the permissions icon for the collection or file of interest. (Within the results list, you might need to scroll to the right.)
   • Browse for the data and view details as described in Viewing Metadata via the GUI. The Collection page or Data File page appears, listing all attributes for the collection or data file. 
2. Click the permissions icon (). The Permissions page appears. 
3. Consider sharing the data with one or more users or groups: 
   
   
   1. Scroll down to At the bottom of the page, click Add User. The Add User dialog box appears. 
      
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   2. Specify and specify whether you want to share the data with users or groups. Image Removed
      Next to the Users or Groups field, click Search. The Assign Users or Assign Groups page appears. 
      Search for users or groups as described in Finding a User via the GUI or Finding a Group via the GUI. Search results appear. 
      In the search results, locate the user or group with whom you want to share data. For instructions on sorting, filtering, and navigating the search results page, refer to Using Search Results and Other Lists in the GUI.
      In the first column, click the row for the user or group you want to add. A check mark appears in that column for that row. To select all rows in the search results, click the column header for the selection column. 
      Click Assign. The Permissions page reappears, listing the selected users or groups in the Users or Groups field, with values separated by a semicolon (;).
   3. In the User or Group field, start typing a value:
      • In the User field, start typing a user's first name, last name, or user ID. The system suggests names of matching users as you type. Select one of the suggested names. Repeat this process to add additional users. 
      • In the Group field, start typing a group name. The system suggests names of matching groups as you type. Select one of the suggested names. Repeat this process to add additional groups. 
   4. In the Permissions field, select select Own, Write, or or Read.
   5. Click AddSave. The system adds the selected users or groups appear in a list.
      Click Assign. The system to the list on the Permissions page and displays a message to indicate whether the permissions for the collection or file were updated successfully. 

4. Consider changing the permission setting for a user or group:

   1. Click Edit.

   2. In the row for the user or group of interest, select the permission level you want that user or group to have. The following table describes each permission level: 

      Include Page
      About Permission Levels About Permission Levels

      
      

   3. Click AssignSave. The system displays a message to indicate whether the permissions for the collection or file were updated successfully. Also, the system sorts the list alphabetically by type (group or user) and then by user name. If you had changed the permission level for a user or group to None, that user or group disappears from the list. 

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