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This section provides instructions for uploading batch files via the Accrual user interface. It also provides instructions for resolving any errors that may have occurred during the import process.
The batch upload feature enables you to submit accrual data for multiple subjects and one or more trials at a time rather than having to enter data for each subject/study individually.
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Once you have been granted permission to submit accrual data, you can upload accrual data files singly as plain text files or in multiple text files that have been compressed into a Zip file. For instructions, refer to Requesting Permission to Submit Accrual Data and Preparing Accrual Batch Files .Only Super Abstractors can upload accrual data batch files for CTEP and DCP trials. Anchor | | 6429 | 6429 | For these trials, the system assigns default patient disease codes if the disease code was not included in the batch file. The following table maps disease code systems to their default codes.|||
| Anchor | 6509 | 6509 | ||||
| Disease Code System | Default Code Assigned | |||||
| ICD-O-3 | C998 (site code) 7001 (histology code) | |||||
| ICD-9 | V100 | |||||
| ICD-10 | Z1000 | |||||
| SDC | 8000001 |
Preparing CTRP Accrual Batch Files
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Key Facts about CTRP Accrual Batch Files
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An Introduction to Batch Files
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File Naming Conventions
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Accrual Batch File Data for Complete Trials
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Complete Trial Tables
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Complete Trial Data Elements and Field Formats
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Complete Trial Data Record Formats
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Complete Trial Record Data Field Requirements
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Accrual Data Elements Table with CTRP-Accepted Values
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Accrual Data Elements Table with CDUS-Accepted Values
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Accrual Batch File Data for Abbreviated Trials
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Abbreviated Trial Tables
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Abbreviated Trial Data Record Formats
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Abbreviated Trial Record Data Field Requirements
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Accrual Data Elements with CTRP-Accepted Values
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For instructions, refer to the following pages:
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Accrual Data Elements with CDUS-Accepted Values
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Abbreviated Trial Data Field Requirements
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Uploading Accrual Batch Files
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Resolving Accrual Batch File Upload Errors
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If the email notice you received after uploading a batch file indicated that errors occurred during the the import process, you can use the following steps to correct them before re-submitting your accruals batch file.
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If the CTRP system was unable to identify an organization that you submitted in your batch file, it determines if the organization was nullified and merged with another organization. If so, the system includes the new organization name in the error message. |
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| title | For Super Abstractors |
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How to Resolve Accrual Batch File Upload Errors
- Go through the list of errors described in detail in the status email you received for each line in your text file that caused the error.
- Correct the errors.
- Save the file and re-submit.
