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Introduction

Background

Related Documentation

Stakeholders

Identification of stakeholders is a key first step in developing a communication plan. All stakeholders must be included in some form of communication, whether it be one-way communication or two-way communication.

Communication Plan

Project Status

Monthly Status Reports: monthly a comprehensive status of the project will be prepared and presented to the general contractor.  It will consist of a project status overview, status of all deliverables and milestones, a detailed description of all project activities for that month, an overview of activities planned for the next month, status and resolutions of outstanding risks, newly identified risks with the mediation plan, and a comprehensive overview of spent hours/dollars and planned hours/dollars.  We have found that pairing the preparation of this report with a presentation to the general contractor and (optionally) the NCI program manager(s) provides a key mechanism for communicating status and making adjustments to the project plan.

Product Demonstrations: product demonstrations are a key aspect of our approach to reporting.  We will plan one or more end-user oriented demonstrations that will present our progress to date and our plans for the upcoming iterations.  These demonstrations will take place with each code release at a minimum, but may occur as frequently as each iteration.  These demonstrations will therefore provide one additional mechanism by which the progress of the project will be communicated and the project plan can be adjusted to meet stakeholder needs.  The product demonstrations will be coordinated by the Project Manager and performed by the Architect.

Project Summary: a key outcome of this project will be the final project summary.  This important artifact will describe the work accomplished, issues encountered and resolutions to them, recommendations for future enhancements, potential implementation strategies, and lessons learned.  A draft of this summary will be prepared 30 days before the project is completed in order that it can be presented to and reviewed by the general contractor. 

Development Planning

Daily Scrums: following the Scrum Methodology, the Project Manager will oversee daily 15 minute meetings where each attendee will update the team on progress made in the previous day, progress planned for the next day, and any roadblocks.

Scrum Planning: each Sprint, the Project Manager will host a Sprint retrospective meeting, as well as a Sprint Planning meeting.

Communication Matrix