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This section provides instructions for uploading batch files via the Accrual user interface. It also provides instructions for resolving any errors that may have occurred during the import process.

The batch upload feature enables you to submit accrual data for multiple subjects and one or more trials at a time rather than having to enter data for each subject/study individually.

Info

Once you have been granted permission to submit accrual data, you can upload accrual data files singly as plain text files or in multiple text files that have been compressed into a Zip file. For instructions, refer to Requesting Permission to Submit Accrual Data and Preparing Accrual Batch Files.

Only Super Abstractors can upload accrual data batch files for CTEP and DCP trials.

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For these trials, the system assigns default patient disease codes if the disease code was not included in the batch file. The following table maps disease code systems to their default codes.
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Disease Code SystemDefault Code Assigned
ICD-O-3

C998 (site code)

7001 (histology code)

ICD-9V100
ICD-10Z1000
SDC8000001

If a trial currently has no existing study subjects, and if all study subjects are missing the disease code in the CDUS file being submitted, the system assigns the CTEP SDC "disease not specified code, i.e., " 80000001, by default. The system cannot process files in which invalid study subject disease codes are provided.

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Preparing CTRP Accrual Batch Files - Include v4.4
Preparing CTRP Accrual Batch Files - Include v4.4

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Key Facts about CTRP Accrual Batch

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CTRP considers each accrual submitted as the total (cumulative) count to date. Be sure to read the information about accrual counts in Recording Participating Site Subject Accrual Counts.

Complete Trial Tables

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Key Facts about CTRP Accrual Batch Files - Include v4.4
Key Facts about CTRP Accrual Batch Files - Include v4.4

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An Introduction to Batch Files

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An Introduction to Batch Files - Include v4.4
An Introduction to Batch Files - Include v4.4

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File Naming Conventions

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File Naming Conventions - Include v4.4
File Naming Conventions - Include v4.4

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Accrual Batch File Data for Complete Trials

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Accrual Batch File Data

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for Complete Trials - Include v4.4
Accrual

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Batch File Data for Complete Trials - Include v4.4

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Complete Trial Tables

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Complete Trial Tables - Include v4.4
Complete Trial Tables - Include v4.4

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Complete Trial Data Elements and Field Formats

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Complete Trial Data Elements and Field Formats

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Each row in a batch file is associated with a single record in the database. The first field in each line identifies the name of the table that a record belongs to. Subsequent fields contain different data element values for the same table. The number of fields required in each record, and the values they must contain, are provided in the Complete Trial Record Data Field Requirements table. Because many more elements are required in CDUS records than in CTRP records, many fields in your batch file will be null (contain no field values at all). In these cases, use a comma to indicate a field for which there is no datum.

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Complete Trial Data Elements and Field Formats - Include v4.4

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Complete Trial Data Record Formats

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Accrual Data Record Formats for Complete Trials - Include v4.4
Accrual Data Record Formats for Complete Trials - Include v4.4

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Complete Trial Record Data Field Requirements

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Complete Trial Record Data Field Requirements

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Complete Trial Record Data Field Requirements - Include v4.4

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Accrual Data Elements Table with CTRP-Accepted Values

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Accrual Data Elements Table with CTRP-Accepted Values for Complete Trials - Include v4.4
Accrual Data Elements Table with CTRP-Accepted Values for Complete Trials - Include v4.4

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Accrual Data Elements Table with CDUS-Accepted Values

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Accrual Data Elements Table with CDUS-Accepted Values for Complete Trials - Include v4.4
Accrual Data Elements Table with CDUS-Accepted Values for Complete Trials - Include v4.4

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Complete Trial Record Data Field Formats

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Accrual Data Field Formats for Complete Trials - Include v4.4
Accrual Data Field Formats for Complete Trials - Include v4.4

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Accrual Batch File Data for Abbreviated Trials

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