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The ICDC will create a Data Governance Process to manage data requests. As part of the process the ICDC will develop a mechanism by which the community can request their project be added to the ICDC. Requests will be tracked, reviewed, status assigned and prioritized by an the ICDC Data Governance Advisory Board and decisions . The prioritized list will be provided to NCI, for an NCI group to determine which data will be included in ICDC. Decisions will be tracked and communicated to all relevant stakeholders in a timely manner.

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All completed reviews will be sent for evaluation and adjudication by the ICDC Data Governance Advisory Board (DGBDGAB).  The composition of the DGB DGAB is listed below in the Roles and Responsibilities section.  The Board DGAB will review all completed requests and evaluate them based on the published evaluation criteria. The DGB will decide if a request is to be accepted into ICDC or notmake a recommendation on the priority of the request and the recommendation will be provided to the NCI. The NCI will instantiate a group to make the final decision on the request. If a request is not accepted, the DGB will provide feedback feedback will be provided to the requester documenting the rationale for the decision. Requesters may, if they have addressed the DGB comments, resubmit requests that were not initially approved. The Board DGAB will also be responsible for establishing the recommendation Evaluation criteria. The FNL staff will provide logistical support to the DGB DGAB and will also provide summary reports on the number of requests and their disposition. The FNL staff will ensure that the evaluation criteria are completed for each request before consideration by the DGBDGAB. The DGB DGAB and FNL staff will create and maintain the Evaluation criteria used by the DGB DGAB for evaluation. The DGB and DGAB, FNL staff and NCI may also work together to develop any needed data policies, for example, data life cycle policy (will all data stay forever, or will data become less available over time).

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The FNL staff will communicate with all relevant stakeholders. In addition to ensuring the request system is working the FNL staff will ensure any questions by requesters are answered, requests are reviewed and all decisions from the DGB are communicated appropriately and in a timely fashion.

Roles and Responsibilities:

Data Governance Advisory Board.

Composed of 3 XYZ NCI staff (one YYY from CBIIT and two ZZZ from DCTD), 2 RRR external members (from ICDC Steering Committee) and supported by FNL staff. The DGB DGAB will be chaired by an a non-NCI member of ICDC Steeering Committee. The DGB DGAB will meet at least quarterly to review and adjudicate on all open and complete requests. They will use documented evaluation criteria to determine if a request is approved or declined. The DGB DGAB will also determine the evaluation criteria (which will include considering scientific value of data for the ICDC) and may adjust those criteria. The DGB DGAB is also responsible for developing and maintaining any providing input on the development and maintenance of data life cycle considerations.  The DGB DGAB Chair will be responsible for ensuring each meeting has an agenda, defining if a quorum is present, confirming evaluation criteria are current, and ensuring discussions are unbiased. The DGB DGAB Chair will also report to the ICDC Steering Committee the summary status of all data requests. Since the ICDC is a node in the Cancer Research Data Commons (CRDC) data requests may involve considering other CRDC components (for example, the CRDC-H data model or the Cancer Data Aggregator). The CBIIT representative will be responsible for representing CRDC considerations in discussing requests and in development and maintenance of any relevant evaluation criteria. DGB DGAB meetings will not require in-person attendance.   

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FNL will manage the request process, ensure the evaluation criteria are made public and are current, ensure there is a tracking system, and monitor status for all requests. They will provide the DGB DGAB reports on complete and open requests on a quarterly basis. They will document the decisions prioritizations made by the DGB and will communicate those DGAB and provide those to the NCI. FNL staff will communicate NCI's inclusion decisions to the relevant stakeholders. They FNL staff will also contribute to the generation of the evaluation criteria, contribute to development of data lifecycle policy, track any data lifecycle parameters assigned to a set of data, and provide summary data on requests and data life cycle status. The FNL staff will provide logisitics support for the DGB DGAB review sessions, including setting up meetings and ensuring all decisions prioritizations are documented.