Space Administrators can use powerful features not available to other users. This page explains the tasks you can perform when you have Space Admin permissions.
Perform the functions of a space administrator
To perform the functions of a space administrator:
- Click the Space Admin option on the Browse menu or the Advanced option (to create a template).
- Find the link on the left side for the function you want to perform.
- Click the link and complete the dialog.
Avoid deleting the space
- Note that if you click the Remove Space link on the Space Admin page you can inadvertently delete the space.
- Note the look of the warning that you are about to delete the space as shown in the screen shot below.
- Develop the habit of hovering over Cancel while reading warnings about deleting.
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View and restore pages from the Trash
- Note that in general, NCI Wiki users do not delete (purge) pages from the Trash. If you do purge a page, hover over Cancel while reading the warning as shown in the screen shot below.
- To restore a page, navigate to the list of pages in the Trash (Browse > Space Admin > Trash).
- Click the link next to a Page Title to Restore a page if desired.
- Click OK to restore the page. It is restored in the space root, visible in the Tree navigation view.
!PagePurgeConfirm.jpgalt="Screen shot showing warning that you are about to delete the page"!
View and manage restricted pages
- View a list of the pages that are restricted for viewing and editing that shows to whom these pages are restricted (Browse > Space Admin > Restricted Pages).
- Remove page restrictions if needed to make a correction or in response to a request (Click the padlock icon).
Modify the permissions for the space
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Refer to How do I set permissions in a Space? for the detailed steps. In setting permissions space administrators must follow these rules.
- Assign only the View permission to Anonymous (the visitor who is not logged in). Visitors who are not logged in may not add comments.
- Avoid assigning permissions to individuals, unless you are making someone a Space Administrator. New users must request an account and be added to the correct LDAP groups.
- Avoid making someone who has not had the training a Space Administrator.
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Add a space template
- Navigate to Add New Space Template (Browse Space > Advanced > Templates > Add New Space Template).
- Note the three fields in which information is entered to create a new template, Name, Description, and the editing box where you enter the wiki markup for the template.
- Navigate to the links to create a new page with and to remove the template (Browse Space > Advanced > List All Space Templates) and be prepared to use those links in testing and managing templates.
Identify and edit the space details
- View the space details (Browse Space > Advanced > Space Details).
- Note that the Space Key cannot be changed.
- Note that changing the space Name so it varies from the Space Key can cause confusion.
- Note you can enter a space description that briefly describes the content of the space.
- Note that you can set any page in the space to be the space Home Page. If you select a new space home page, be sure to select a high level page.
Add and modify space labels
- Add a label to the entire space provided your team agrees you should do that (Browse Space > Space Admin > Edit Space Labels > Select or type the label > Click Add).
- Add a team label to the space so it will show up on pull down list on the Team tab (left side of the Dashboard for logged in users).
- Click the link to remove a label after it has been added.
Modify the look and feel within guidelines
- Change the Theme to Confluence Classic for ease of reading (Browse Space > Space Admin > Themes > Click the button next to Confluence Classic > Click Confirm).
- Change the space logo (if the team wishes to change it) to one approved by NCI for the team (Browse Space > Space Admin > Change Space Logo).
- If using the Custom Colour Scheme with a picker for each element, select colors according to an established NCI color scheme; otherwise use the defaults (Browse Space > Space Admin > Colour Scheme).
Avoid using the features not supported for NCI
- Mail Accounts
- Mailbox Import
- Import Pages from Disk