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The Site Administrator for a site is the CTRP user with the following qualities:
The relationships between Site Administrators and trials in a single site are as follows:
As a Site Administrator, you can grant and revoke administrative rights to other users in your organization. (You can grant/revoke administrative rights to users who have a CTRP account and whose organizational affiliation is the same as your own.) Site Administrators are the only Registration users who can access the Site Administration menu. How to Grant and Revoke Site Administrative Rights
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Site Administrators can authorize users to submit subject accrual data for trials that have been fully abstracted and verified. Once assigned, users can submit accrual data for all trials associated with their affiliated organization or organization family members. For Complete trials (National, Externally Peer-Reviewed, or Institutional), the organization must be a lead; for Abbreviated trials (Industrial or Other), the organization must be a participating site. Assignment at the organization level pertains to trials that the organization has registered in CTRP and extends to those that it will register in the future. Similarly, assignment at the organization family level pertains to trials that any member organization has registered in CTRP and extends to those that it will register in the future.
The table below outlines the access and trial assignment rules for Complete and Abbreviated trials.
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As a Site Administrator, you can assign a user accrual access to any trial that the user submitted to the CTRP or currently owns. You can assign specific trials to specific users.
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As a Site Administrator, you can assign a user accrual access globally by site. You can grant users rights to submit accruals for all trials in CTRP that have been submitted or will be submitted by the affiliated site.
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As a Site Administrator, you can assign a user accrual access globally by organization family. You can grant users rights to submit accruals for all trials in CTRP that have been submitted or will be submitted by any site that is a member of the organization family.
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As a Site Administrator, you can view a history of your organization's trials to which users have been assigned/unassigned user access.
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As a Site Administrator, you can view a history of your organization's accrual access assignment on a per-trial basis.
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The system associates trials with the user who last submitted the trial, and with the last submitter's affiliated organization. For example, in the figure below, Isabelle Autissier (username = CTRPDOC1) submitted the trial while affiliated with M D Anderson. She is the last submitter and trial owner. And M D Anderson is the last submitter organization and trial owner.
The CTRP system identifies the trial by the last submitter and the last submitter organization. In the figure below, username CTRPDOC1 is affiliated with M D Anderson as per the account information in the figure above. If Isabelle Autissier changes her organization affiliation, the results depend on the extent of the change:
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As a Site Administrator, you can assign and unassign trial ownership rights to multiple users in your affiliated organization and its family member organizations, and multiple trials at the same time. (Trials displayed on the Manage Trial Ownership page are those that you have submitted or those submitted by users if the trial's lead organization is the same as your affiliated organization or its family member organizations.) For example, you can grant ownership of one trial to three CTRP users within your organization. Or, you can grant one user ownership of three trials. Additionally, you can tell the system to send notifications about the trial(s) via email to the owners you assign.
For Abbreviated trials, owners are responsible for updating their affiliated organization's information on trials in which their site is a participant, using the Update My Site action. Owners can update the following information:
The system stores your affiliated organization with your account information on the My Account page. Your affiliation determines which trials and which users you can assign. You can assign any trial submitted by your affiliated organization or its family member organizations. For example, if you are affiliated with the M D Anderson Cancer Center, you can manage trial assignments for trials owned by the M D Anderson International and UF Cancer Center at Orlando Health organizations. The following image lists the organizations in the M.D. Anderson Cancer Center organization family.
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How to Assign and Unassign Trial Ownership
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You can perform the following tasks on the trials you own:
As a Site Administrator, you can display trial ownership for any trial owned by your site for which your organization or its family member organization is the lead organization. Additionally, you can indicate whether a user would like to receive system notifications, including TSRs and XML files, on a trial-by-trial basis. How to Display Trial Ownership
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Each cancer center family uses program codes to group its clinical trials. As a Site Administrator, you can manage the set of program codes and program code assignments for your organization family. You can assign program codes to trials that meet all of the following criteria:
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You can navigate through the list of program codes just like any other list of search results in the CTRP Registration application. For instructions, refer to Working with Tables and Search Results. |
For each organization family, active program codes must be unique. The list may contain two entries with the same program code, if one is active and the other is inactive. |
When you change a program code, the system re-assigns to the new program code all trials (including closed trials) currently assigned to the old program code.
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You can navigate through the list of trials just like any other list of search results in the CTRP Registration application. For instructions, refer to Working with Tables and Search Results. On the Manage Program Code Assignments page, in the Search box, if you include the search term in double quote marks (for example "cancer"), the search results include trials that have an exact match in any of the first five columns. |
You can also assign a program code to a trial while performing the following tasks:
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On the Manage Program Code Assignment & Targeted Accrual for Your Center page, in the row for the trial of interest, in the Program Code(s) column, click the x for the program code you want to unassign. The Program Code(s) column reflects your changes. You can also unassign a program code to a trial while performing the following tasks:
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