How to Abstract Participating Site Information for Complete Trials
Search for the trial of interest. For instructions, refer to Searching for Trials in PA.
In the search results, click the NCI Trial Identifier link for that trial. The Trial Identification page appears.
On the Trial Identification page, check out the trial. For instructions, refer to Checking In and Checking Out Trials. (This checkout step is optional for Super Abstractors.)
Click Add. The Participating Sites page displays three tabbed sections: Participating Site, Investigators, and Contact. The Participating Site tab is displayed by default.
You must abstract the Participating Site information in the order indicated by the tabbed pages. |
On the Participating Site tab, next to the Organization Name field, click Look Up and follow the instructions in Searching for Organizations. The City, State, Country, and Zip/Postal Codes fields are populated with the organization information you selected. In the various fields, specify the appropriate information. The following table describes the fields. An asterisk (*) indicates a required field.
Field Label | Description/Instructions |
---|---|
Local Trial Identifier | Enter the site trial identifier. |
Site Recruitment Status* | Select the status from the drop-down list. For valid values, refer to Trial Status Values in the CTRP and ClinicalTrials.gov and Expanded Access Statuses. |
Site Recruitment Status Date* | Enter the recruitment status date. The date must be the current date or earlier. |
Site Recruitment Status Comments | Enter one or more comments about the site recruitment status. |
Target Accrual Number | If the lead organization or participating site is a member of a Cancer Center family of organizations, type the accrual number. |
If you want to indicate that an investigator is the primary contact, click the Set as Site Primary Contact icon next to this investigator's record.
You will not be able to complete the abstraction if you do not indicate the primary contact. |
Click the Contact tab. The Participating Sites page displays the Contact tab.
You must link a Participating Site to the trial before abstracting the site PI and contact information. You can add a contact by providing a person’s name (i.e., someone who is associated with the trial itself), or you can add a generic contact (i.e., someone who is associated with the site but not necessarily the trial) by providing a person’s title (functional role). You can not provide both types of contacts in the same record. |
If you designated a primary investigator as the primary contact (on the Investigators tab), the investigator's name is displayed automatically on the Contact tab.
In the various fields, specify the appropriate information. The following table describes the fields. An asterisk (*) indicates a required field.
Field Label | Description/Instructions |
---|---|
Phone Number
| Enter the contact’s primary telephone number (as 123-456-7890), including an extension if provided. You must provide either the contact's phone number or email address. You can provide both if the information is available. |
Email Address
| Type the contact’s primary email address. You must provide either the contact's phone number or email address. You can provide both if the information is available. |