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Requirements for granting/denying access include the following:

Processing status – Must be at least "Verified" (response or no response). See Trial Processing Statuses.
Site recruitment status – Must not be "Withdrawn" nor "Not yet Recruiting". The participating site must have accrued patients at some point in the past, or is accruing patients currently.
Action – You can grant or deny access to the Accrual site only when abstracting or validating the trial for which access is requested.

Once assigned, users can submit accrual data for all trials associated with their affiliated organization or organization family members. For Complete trials (Institutional and Externally Peer Reviewed), the organization must be a lead; for Abbreviated trials (Institutional), the organization must be a participating site.

Assignment at the organization or family member organization level pertains to trials that the organization has registered in CTRP and extends to those that it will register in the future.

The table below outlines the access and trial assignment rules for Complete (Institutional and Externally Peer-Reviewed) and Abbreviated trials.

Access/Assignment

Complete Trial

Abbreviated Trial

Who can assign access?

A registered user logged in as the Lead Organization's Site Administrator

A registered user logged in as the Site Administrator

Who can be assigned access?

Any registered user affiliated with the Site Administrator's organization, or family member organization (including the Site Administrator)

Any registered user affiliated with the assigner's organization (including the site administrator)

What types of trials can be assigned?

Complete trials for which the assigner's organization is the lead organization

Abbreviated trials for which the assigner's organization is the Lead Organization or participating site

How is access assigned?

By trial
By Organization

By Organization Family member

The system automatically assigns the Organization Family Accrual Submitter access to any trial registered by new organizations added to an organization family in the future. It withdraws access if the Organization Family Accrual Submitter's organization is removed from the organization family in the future.

By trial
By participating site

Who can submit accrual data?

Any assigned user, for any organization trials for which the assigner's organization is the Lead Organization

Any assigned user affiliated with the participating site

Which trials can the Organization Family Accrual Submitter submit accrual data to?

All Complete trials registered by the submitter's organization or family member organization
Trials currently registered in CTRP
Trials that the organization registers in CTRP in the future, once abstracted

All abbreviated trials registered by the submitter's participating site only
Trials currently registered in CTRP
Trials that the organization registers in CTRP in the future, once abstracted

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