Instructions are provided below for preparing batch files for both Complete and Abbreviated studies.
A CTRP accrual batch file is a TXT (.txt) file with fields delimited (separated) by commas. The text file can be UTF-8 or ANSI-encoded.
Each CTRP batch text file contains accrual data for a single study. You can compress one or more CTRP accrual batch text files into a single Zip file and then upload this Zip file into CTRP. CTRP will unzip the file and process each TXT file. Your Zip file can include batch files for both Complete and Abbreviated Studies.
Accruals for National studies are reported directly to CTRP from CTEP and/or DCP.
Do not include the following items in Zip files that you intend to upload:
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Initial Accrual Batch File Submission:
Subsequent Accrual Batch File Submissions:
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To download a copy of the of the CTRP Accrual Batch File Tool (includes instructions), go to:
After you have prepared a batch file, you can upload it to CTRP. For instructions on reporting batch files, see: Uploading Accrual Batch Data Files.
Complete Study Example Batch File - Subject accrual
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Complete Study Example Batch File - Partial Subject accrual
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For Summary accrual (typically provided for Abbreviated/Imported - e.g., Industrial study), the following is an example batch file for one study with two participating sites (Sites 1 and 2) supporting monthly accrual updates. Site 1 and 2 in the below example map to "PO ID" (unique to each Participating Site).
Note: Create and report one study per batch load. You can also include individual batch load files in one zip.
Centers have the option to provide quarter, monthly accrual from study start date to present. Another option is to provide the Cut-Off Date in the batch load file. the Cut-Off Date represents the date when accrual changed (displayed in the example below).
Abbreviated/Imported (e.g., Industrial Studies) Example Batch File - Monthly
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Abbreviated/Imported (e.g., Industrial Studies) Example Batch File - Accrual Changes
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For additional information, refer to the following pages: