The expectation is that each Designated Cancer Center will maintain their data within CTRP throughout the year. For any questions/concerns, please reach out to the CTRO (NCICTRO@mail.nih.gov) and/or any other Cancer Centers as early in the process as possible.
Non-Competing Submissions
Submissions Requirements
- Interventional and/or Observational DT4 Report(s):
- Cancer Centers to submit a CTRP DT4 report(s) for Interventional and Observational trials for their non-competing submission to the Office of Cancer Centers (OCC) CCSG mailbox ccsgdata@mail.nih.gov.
- The PDF CTRP DT4 Report is not required for non-competing submission
- Excel version of your CTRP DT4: Please do not overwrite the data in the main report fields (columns A-AB) as this data has to remain static representing the data in CTRP on that specific date. You can add comments in column AC as well as on a “Supplemental – Not on Report” tab.
- If you include any comments/annotations (column AC only) on your final CTRP-generated DT4 report for interventional and/or Observational trials, please keep high-level and factual. For example: Column abbreviation name and the data value from your local CTMS:
- Reached out to Lead Org to update our data.
- Ctr to Date = x, Ctr Rpt Period = x, Oth to Date = x, Oth Rpt Period = x.
- Please do not submit a (local) supplemental OCC CCSG eData report for interventional or Observational trials https://cancercenters.cancer.gov/GrantsFunding/eData#dt4 to the NCI OCC CCSG mailbox. If you do, they will not accept this supplemental version and will refer to the CTRP DT4 for interventional trials as the “authoritative source”.
- Ancillary / Correlative DT4 Report:
- Cancer Centers are responsible for directly submitting their DT4 submission for Ancillary / Correlative trials to the OCC CCSG mailbox ccsgdata@mail.nih.gov. The NCI CCCT/CTRP team is not involved in supporting the DT4 submission process for these trials.
- Note: All reports (Interventional, Observational, Ancillary/Correlative) can be submitted in the same email. The CTRP Generated Interventional and Observational DT4 Report can be downloaded together or in separate reports.
Templates/File Name Recommendations
File Name and Email Template Recommendations:
- CTRP DT4 report(s) file-naming suggestion; e.g., to be customized to actual dates; such as 10 01 19):
- Cancer Center_DT4 (INT)_FY19_01 01 18-12 31 18_Final (10 01 19).xlsx
- Center to customize the below email template based on your center-specific needs
- Below “To” email is the NCI OCC CCSG ccsgdata@mail.nih.gov mailbox which is managed directly by the NCI OCC team
- Please cc your NCI OCC Program Director if you have this information (optional).
- Flag “Request Read Receipt” (for confirmation purposes)
~-~-~-**EMAIL TEMPLATE TO BE CUSTOMIZED AND SENT BY CANCER CENTER**~-~-~-~
From: << Cancer Center >>
To: ccsgdata@mail.nih.gov
Cc: Cancer Center Administrator; Cancer Center Staff; NCIOCC Program Director (optional)
Subject: Cancer Center: Final DT4 Report FY2021
Importance: High
Dear National Cancer Institute Office of Cancer Centers:
I am submitting the final CTRP-generated Data Table 4 (DT4) report for interventional and observational trials on behalf of the “x” Cancer Center. This report reflects Fiscal Year 20XX for the reporting period January 1, 2018 – December 31, 2018.
This email includes a copy of the following documents for review:
• Final Cancer Center DT4 (Interventional and Observational Trials) Report with comments (Excel Version “supporting version with comments”)
• Local Center Version of Ancillary / Correlative trials
Do not hesitate to contact us if you have any immediate questions.
Regards,
From: << Cancer Center >>
This email, including attachments, may contain privileged and confidential information intended only for the use of the individual(s) named above. Dissemination, distribution, or copying of this message or its contents is subject to authorization by the sender. If you have received this message in error, please notify the sender and delete immediately.
Type 2 / Renewal (Competing) Submissions
Submissions Requirements
- Interventional DT4 Report:
- Cancer Centers to submit a CTRP DT4 report for Interventional trials for their competing submission to the Office of Cancer Centers (OCC) CCSG mailbox ccsgdata@mail.nih.gov.
- PDF read-only generated version directly from the CTRP DT4 system, not a PDF of the Excel version with updates/comments.
- Any additional comments required for your OCC Program Director should be highlighted in the Cancer Center Narrative.
- Please do not submit a (local) supplemental OCC CCSG eData report for interventional or Observational trials https://cancercenters.cancer.gov/GrantsFunding/eData#dt4 to the NCI OCC CCSG mailbox. If you do, they will not accept this supplemental version and will refer to the CTRP DT4 for interventional trials as the “authoritative source”.
- Observational and Ancillary / Correlative DT4 Report:
- Cancer Centers are responsible for directly submitting their DT4 submission for Observational and Ancillary / Correlative trials to the OCC CCSG mailbox ccsgdata@mail.nih.gov for NCI's FY2022.
- Observational studies are not yet required for competing submissions.
- Note: All reports (Interventional, Observational, Ancillary/Correlative) can be submitted in the same email. The CTRP Generated Interventional and Observational DT4 Report can be downloaded together or in separate reports.
Templates/File Name Recommendations
File Name and Email Template Recommendations:
- CTRP DT4 report(s) file-naming suggestion; e.g., to be customized to actual dates; such as 10 01 19):
- Cancer Center_DT4 (INT)_FY19_01 01 18-12 31 18_Final (10 01 19).pdf
<< PDF read-only version from the CTRP DT4 reporting tool; not a PDF of the Excel with comments>>
- Below “To” email is the NCI OCC CCSG ccsgdata@mail.nih.gov mailbox which is managed directly by the NCI OCC team
- Please cc your NCI OCC Program Director if you have this information (optional).
- Flag “Request Read Receipt” (for confirmation purposes)
~-~-~-**EMAIL TEMPLATE TO BE CUSTOMIZED AND SENT BY CANCER CENTER**~-~-~-~
From: << Cancer Center >>
To: ccsgdata@mail.nih.gov
Cc: Cancer Center Administrator; Cancer Center Staff; NCIOCC Program Director (optional)
Subject: Cancer Center: Final DT4 Report FY2021
Importance: High
Dear National Cancer Institute Office of Cancer Centers:
I am submitting the final CTRP-generated Data Table 4 (DT4) report for interventional trials on behalf of the “x” Cancer Center. This report reflects Fiscal Year 20XX for the reporting period January 1, 2018 – December 31, 2018.
This email includes a copy of the following documents for review:
• Final Cancer Center DT4 (Interventional and Observational Trials) Report with comments (Excel Version “supporting version with comments”)
• Local Center Version of Ancillary / Correlative trials
Do not hesitate to contact us if you have any immediate questions.
Regards,
From: << Cancer Center >>
This email, including attachments, may contain privileged and confidential information intended only for the use of the individual(s) named above. Dissemination, distribution, or copying of this message or its contents is subject to authorization by the sender. If you have received this message in error, please notify the sender and delete immediately.