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This section provides instructions for adding your affiliated organization and its family members as participating sites in Abbreviated trials.

You can use the Add My Site feature to add your site to eligible trials one at a time. Site Administrators can use the Add Sites feature when adding their sites or family member organizations to multiple trials, or add multiple participating sites to the same trial.

Before you begin, ensure that you have indicated your affiliated organization in the CTRP

To verify that you have indicated your current organization affiliation, on the top right corner of any page, click  Your Username > My Account and review your account information. You can add/update your affiliation by following the instructions in Creating CTRP Accounts .

Using the Add My Site Feature

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Viewing Participating Sites

You can view a list of organizations that are participating in a trial whether or not you are the trial owner or submitter.

How to View Participating Sites

  1. Search for the trial of interest.
    In the Participating Sites column, the View link
  2. In the trial record's Participating Sites column, click View.
    The View Participating Sites page displays a list of organizations that are currently participating in the trial.
    View Participating Sites page with list of organizations

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Updating Participating Site Organization Records

If you are affiliated with a Cancer Center organization that has been added to a trial as a participating site, the following points indicate whether you can update that participating site:

  • Appointed participating site record owner(s) and the trial owner(s) can update information about their respective organizations in the same trial record. 
  • If your affiliated organization is a Cancer Center organization, you can also update your organization's sibling sites (that is, other participating sites in the Cancer Center family).
  • If you are affiliated with the Cancer Center organization that is acting as the parent organization, you can update any organization in the family.

For information about appointed participating site records, see Managing Trial Ownership .

Keep in mind the following points about the entities in CTRP that represent NCI-designated Cancer Centers:
  • A CTRP organization family represents an NCI-designated Cancer Center family of organizations. For brevity, this guide refers to this entity as a Cancer Center family, a Cancer Center, or an organization family.
  • A CTRP organization that is a member of a Cancer Center family is considered a Cancer Center organization. For brevity, this guide refers to this entity as a Cancer Center organization.

How to Update Participating Site Organization Records

  1. Search for the trial that you are participating in by following the instructions in Searching for Trials.
  2. In the Available Actions column, click Select Action > Update My Site.
    In the Available Actions column, Select Action menu showing the Update My Site option
    The Update Participating Site page displays family member sites available for update.
    Update Participating Site page showing family member sites in the drop-down list
  3. From the Participating Site drop-down list, select the site you want to update.

  4. Click Submit. The Update Participating Site page appears. The Organization Name field is pre-populated with the organization you selected on the previous page. 

    Update Participating Site window, with error and warning messages

  5. Enter the new information in the fields as appropriate.
  6. If the system displays Errors or Warnings, follow the instructions in Using the Add My Site Feature to edit or delete the records.
  7. Click Save. Your information is updated.

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