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Accrual Data Element 

 

Definition

Required (R)/Conditional (C) 


Accepted Values 

Subject 

Partial Subject 

Study Subject ID 

Enter the unique Patient ID as per the lead organization or the study site where the subject is registered. 

R 

R 

Any numeric or alphanumeric value 

Study Subject Birthdate

Enter the subject's month and year of birth in the format MM/YYYY. 

Note: The subject's age reported in CTRP cannot be greater than 120 years. 

R 

 

Accrual application format: MM/YYYY 
REST Services format: YYYY-MM-DD 
Batch Upload format: YYYYMM 

Study Subject Sex 

Select the subject’s biological sex. If biological sex information is not available, select Unknown. 

R 

 

Male 
Female 
Unspecified 
Undifferentiated 
Unknown 

Study Subject Race 

Select one or more values for race.  

To select multiple races, select one race, and then press and hold the CTRL/CMD key as you select the other(s). 

R 

 

American Indian or Alaska Native 
Asian 
Black or African American 
Native Hawaiian or Other Pacific Islander 
Not Reported 
Unknown 
White 

Study Subject Ethnicity 

Select a value for ethnicity. 

R 

 

Hispanic or Latino 
Not Hispanic or Latino 
Not Reported 
Unknown 

Study Subject Country 

Select the study subject's country of residence. 

R 

 

CTRP is using the International Standards Organization country codes: 

https://www.iso.org/obp/ui/#search 

Study Subject Zip Code 

Enter the study subject’s zip code.  

C 

C 

Required if the Study Subject Country is the US, US territories and outlying islands. 

Must be in a 5 digit or 9 digit (DDDDD-DDDD) format 

Registration Date 

Enter the date that the subject was registered on the study. 

R 

R 

User Interface format: MM/DD/YYYY 
REST format: YYYY-MM-DD 
Batch Upload format: YYYYMMDD 

Disease 

Click Look Up, and follow the instructions in Selecting Diseases for Study Subject Records. 

Note: For ICD-O-3, CTRP uses a hybrid model with the codes from IACR and the codes in NCI SEER that are not available in IACR. 

R 

 

Partial Subject: 

Disease is not required. 

ICD-O-3: If Disease is reported, Site is also required. 

 
Study Subject: 

Disease Code is required for all trial types. 

ICD-O-3: Disease and Site are required. 

Disease Site

Click Look Up, and follow the instructions in Selecting Sites for Study Subject Records Using ICD-O-3 Codes. 

Site Code information is available at: 

http://www.iacr.com.fr/index.php?option=com_content&view=category&layout=blog&id=100&Itemid=577 

Note: CTRP uses a hybrid model with the codes from IACR and the codes in NCI SEER that are not available in IACR. 

C 

 

Partial Subject: 

Site is not required. 

ICD-O-3: If Site is reported, Disease is also required. 

 
Study Subject: 

Site is required for all trial types.  

ICD-O-3: Site and Disease are required. 

Participating Site 

Select the appropriate site from the drop-down list. 

R 

R 

 

 

 


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