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Site Administrators can authorize users to submit subject accrual data for trials that have been fully abstracted and verified. Once assigned, users can submit accrual data for all trials associated with their affiliated organization or organization family members. For Complete trials (National, Externally Peer-Reviewed, or Institutional), the organization must be a lead; for Abbreviated trials (Industrial or Other), the organization must be a participating site.

Assignment at the organization level pertains to trials that the organization has registered in CTRP and extends to those that it will register in the future. Similarly, assignment at the organization family level pertains to trials that any member organization has registered in CTRP and extends to those that it will register in the future.

Only the CTRO has access to CTEP and DCP trial accruals.

The table below outlines the access and trial assignment rules for Complete and Abbreviated trials.

Access/AssignmentComplete TrialAbbreviated Trial
Who can assign access?
  • A registered user logged in as the lead organization's Site Administrator for any trial other than DCP or CTEP trials
  • Super Abstractor for DCP and CTEP trials
  • A registered user logged in as Site Administrator for any trial other than DCP or CTEP trials
  • Super Abstractor for DCP and CTEP trials
To whom can you assign access?Any registered user affiliated with the Site Administrator's organization, or family member organization (including the Site Administrator)Any registered user affiliated with the assigner's organization (including the Site Administrator)
What types of trials can you assign?

Complete trials for which the assigner's organization is the lead organization

Abbreviated trials for which the assigner's organization is the lead organization or participating site

How can you assign access?
  • By trial
  • By organization

  • By organization family member

The system automatically assigns the organization family Accrual Submitter access to any trial registered by new organizations added to an organization family in the future. It withdraws access if anyone removes the organization family Accrual Submitter's organization from the organization family in the future.

  • By trial
  • By participating site
Who can submit accrual data?Any assigned user affiliated with the lead organization, or with a lead organization that is a member of the user's affiliated organization familyAny assigned user affiliated with the participating site
To which trials can the organization family Accrual Submitter submit accrual data?
  • All Complete trials registered by the submitter's organization or family member organization
  • Trials currently registered in CTRP
  • Trials that the organization registers in CTRP in the future, once abstracted
  • All Abbreviated trials registered by the submitter's participating site only
  • Trials currently registered in CTRP
  • Trials that the organization registers in CTRP in the future, once abstracted

For instructions, refer to the following pages:

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