The following records are available for curation and appear in your Inbox when you log in:
- Records that have the curation status "Active"
- Records that have the curation status "Pending"
- Records that contain a role that has the curation status "Pending"
- Records for which there are one or more requests for changes
You can curate them in any order, sort the table to curate them in a specific order, or search for a particular record (see Searching for Person Records).
How to Curate Person Records in Your Inbox
- On the main menu, under Persons, click Inbox.
All Person records (except those that have been nullified) are displayed. The number of changes, if any, that have been requested for each record is displayed in the Status column.
Entity Inbox - Person - In the Action Column, click Curate.
To ensure that there are no duplicate, or near-duplicate records in the system, search the CTRP database for the same person name. See Resolving Duplicate Person Records If you find a duplicate record, proceed to Deleting Person Records. Otherwise, continue to the next step. Review the data on the Person Detail page, and then continue with one or more of the appropriate options in the table below.
Options for curating person detailsIf the data is...
Do this
Result
Correct and complete
Change the curation status to Active. See Changing the Curation Status.
The record is saved “as is” and you are returned to the Inbox. Because you activated the record, it no longer appears in the Inbox. You are now ready to curate the next record.
Not acceptable, that is, some or all of the data in the record is obviously wrong, or the record is a duplicate of another
Change the curation status to Nullified.
The record is nullified, and you are returned to the Inbox. Because you nullified the record, it no longer appears in the Inbox. Although the record is essentially deleted and removed from view, the system stores the record with a status Nullified. You are now ready to curate the next record.
Not complete, or not accurate, and you are not able to provide all the information needed.
Modify the record as needed, keep the curation status, Pending, and click Save.
The record is saved as "Pending" and you are returned to the Inbox. You are now ready to curate the next record.
Not complete, or not accurate, and you are able to provide all the information needed.
Complete the record as needed, change the curation status to Active, and click Save. See the instructions provided for the following tasks:
The record is saved as "Active" and you are returned to the Inbox. Because the record is now complete, it no longer appears in the Inbox. You are now ready to curate the next record.
For additional instructions, refer to the following pages:
