Team Meeting Notes and Agenda 12-28-2009

Lead: Denise Warzel

Facilitator: Bea

Attendees

Apologies

• Cindy Bandel
• Rick Kiefer

Meeting Agenda

1. Review of new master list structure (Bea - 15 min)
2. Quick Progress Update by each Requirement Analyst/ Q&A with Denise (4 x 10 minutes )
3. Action Items (Bea 5 minutes)

Meeting Minutes

Reformatted Master List: Our main goal was to make the table more usable by being able to fully use the sorting feature and
therefore save time and make all our jobs easier.

The big changes are:
1. Everything is in one table now, so you can sort all entries by initiative, by analyst, by submitter, etc... (default sort is by initiative)

2. Two columns have been eliminated: source and forum topic

3. We changed the term pre-interview in the table to initial analysis, because not every topic requires an interview, so the term pre-interview is not always correct. It still refers to filling in the first section of the script/template (also referred to as the questionnaire)

4. Because in many cases more than one analyst will work on a given entry, there are now 3 columns (Initial Analyst, Interview Analyst, Use Case Analyst). Seperating the analysts into separate columns allows us to sort by Analyst and it will be easier for Analysts to see their assigned requirements.

5. IMPORTANT: there are two new columns that we will use to communicate with each other. After an RA works on a given entry s/he fills in Recommended Next Step Column (see possible entries in explanation under the table). Then before moving on to that next step wait for approval by Denise. She will place an "a" or "p" in the Approval Column to let you know whether or not the next step is approved (a) or pending (p).
It is important that this column is cleared when you enter a new recommended next step.
For example: your recommended next step was Follow-Up Interview and you got an "a" for approved from Denise in the approval column. Then you conduct the interview and change your recommended next step to "Use Case Template". At this point, it is essential that you delete the "a" that is still in the approval column, so that Denise can review your recommendation and place a new 'a" or "p" for your recommendation "Use Case Template" .
New suggestion by Denise: We need to combine the three columns (status, recommended next step, and approval) so that we can see the previous steps and their approval status.
Everyone will fill in this column with new codes so that Denise can go through and review/approve.
W - Waiting for Approval (instead of R- recommended next step)
I - In progress
A - Approved
C - Completed
WR - Waiting Room (instead of p for pending)

6. Links to questionnaires, use cases and other: All questionnaire links that used to be linked to the words "in progress" have been moved to the column " requirement links". In this column place all your links. For example the questionnaire, the use case template, a narrative high-level use case,

Updates by 4 RAs:

Shantanu:

• sent out requirement to Bilal and is waiting for response.
• Denise will review his excell chart and will provide feedback.
• Additional items will be assigned.
  

Patrick:

• Completed use case documents:

• LS DAM: https://wiki.nci.nih.gov/x/rgtyAQ
• 21090 ISO Datatypes: https://wiki.nci.nih.gov/x/IQhyAQ
• Brain Tumor In Silico: https://wiki.nci.nih.gov/x/3wpyAQ

• completed list of actors
• contacted Smita - she will review by email
• Denise: Send 21090 to Christo and Avinash to review.
• question: Patrick needs supporting materials for 2 items (Support for Structural Eligibility - goes to Denise, caEHR - Patrick contact Christo)

Baris:- Conformance Profiles - call John Koisch

• need to reduce/re-balance workload
  

Hua:

• Focus on B2B
• Question: Are we in round 1 or 2? Answer: We are wrapping up Round 1 and moving into Round 2. General Rule: When you are getting through your items of one round then start moving into the next round.

Action Items