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This section describes how to record, update, and delete the total number of accruals (accrual count) associated with Abbreviated and Other clinical trials, via the web application. For instructions for submitting accrual data for Complete trials, refer to Working with Complete Trial Accruals. For instructions on submitting accrual data via batch upload, refer to Submitting Accrual Data Batch Files.

Because pharmaceutical companies do not enter their data into CTRP, each participating site on an Abbreviated trial must enter its own accrual count into CTRP. For Abbreviated trials, the lead organization is the pharmaceutical company running the trial.

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titleStudy subject demographic data

Abbreviated and Other study records include the total number (count) of study subjects accrued per site on a given trial; full patient demographic data is not recorded.

 
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When working with study subject records, use either ICD-9, ICD-10, ICD-O-3, or SDC code terminology, regardless of your submission method (via the web application or batch upload); do not use different codes for the same record.
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About Participating Site Accrual Counts

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You can record, update, or delete the number of patients that your site accrued to date per Abbreviated or Other trial. Anchor63076307

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You can record/update/delete accrual counts only if you are a registered member of one or more of the Participating Sites or you are affiliated with the site for a given trial.

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The CTRP system records each COUNT you submit as the total (cumulative) number of subjects accrued to date, no matter how frequently you submit them. That is, the system does not add the count you enter here (or by the batch submission process) to previously-recorded counts.

For example, if you submit an initial 10 subjects in December, the CTRP system records the counts you submit the following March per the table below.

 

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This holds true whether you submit your counts by day, quarter, or year. The count includes the numbers of subjects you submit by the batch file process.

For example,

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  • 15 via the user interface
  • 15 via the batch file process

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About Participating Site Accrual Counts - Include 20170814
About Participating Site Accrual Counts - Include 20170814

Warning
titleDo not submit a count that is less than the previously submitted count unless the previous submission was an error

If you submit a new count that is less than the CTRP system previously recorded, the CTRP system considers your previous submission an error. Do not submit a lesser value unless you are intentionally correcting/deleting accruals. For example, if the CTRP system previously recorded 100 subjects, and you submit 85, the CTRP system records 85.

Recording and Updating Participating Site Accrual Counts

How to Record and Update Site Subject Accrual Counts

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Recording and Updating Participating Site Accrual Counts - Include 20170814
Recording and Updating Participating Site Accrual Counts - Include 20170814

  1. Select the trial you want to work with by following instructions in Searching for and Selecting Your Trials, and clicking the corresponding NCI Trial Identifier link. The Participating Site Subject Accrual Count page appears.

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  2. In the # of Subjects Enrolled field, enter the number of subjects currently enrolled in studies at your site.
  3. (Optional) In the Cut-Off Date field, specify the date from which the cumulative accrual count was calculated. If you do not specify a cut-off date, the system considers the accrual submission date to be the cut-off date. 
  4. In the Actions column of the record you want to update, click Save (the floppy disk icon). A message at the top of the table indicates that the record has been updated successfully.

Deleting Participating Site Accrual Counts

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Deleting Participating Site
How to Delete Site Subject
Accrual Counts

  1. Select the trial you want to work with by following instructions in Searching for and Selecting Your Trials, and clicking the corresponding NCI Trial Identifier link. The Participating Site Subject Accrual Count page appears.

  2. In the Actions column of the record you want to delete, click Delete (the trash can icon). A message appears, prompting you to confirm deletion of the accrual count(s).
  3. Click OK. The system deletes all of the accrual counts for the site(s) you selected.

- Include 20170814
Deleting Participating Site Accrual Counts - Include 20170814