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You can add one or more study subject accrual records for any study to which you have been granted access.
1 If necessary, refer to Requesting Permission to Submit Accrual Data.
Study subject records include demographic data as well as the disease name.
How to Add Study Subject Records
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Enter the required demographic information in the text fields and drop-down lists. An asterisk (*) indicates a required field.
The following table describes the valid values and formats for each field.
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Accrual Data Elements for Complete Studies
Descriptions and instructions for Study Subject and Partial Subject demographic data fields
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Accrual Data Element | Definition | Subject | Partial Subject | Accepted Values |
Study Subject ID | Enter the unique Patient ID as per the lead organization or the study site where the subject is registered. | R | R | Any numeric or alphanumeric value |
Study Subject Birth Date (MM/YYYY) | Enter the subject's month and year of birth in the format MM/YYYY . | R | Accrual application format: MM/YYYY REST Services format: YYYY-MM-DD Batch Upload format: YYYYMM | |
Study Subject Gender | Select the subject’s biological sex. If biological sex information is not available, select Unknown. | R | Male Female Unspecified Undifferentiated Unknown | |
Study Subject Race | Select one or more values for race. To select multiple races, select one race, and then press and hold the CTRL/CMD key as you select the other(s). | R | American Indian or Alaska Native | |
Study Subject Ethnicity | Select a value for ethnicity. | R | Hispanic or Latino Not Hispanic or Latino Not Reported Unknown | |
Study Subject Country | Select the study subject's country of residence. | R | ||
Study Subject Zip Code | Enter the study subject’s zip code. | C | C | Required if the Study Subject Country is the US, US territories and outlying islands. Must be in a 5 digit or 9 digit (DDDDD-DDDD) format |
Registration Date | Enter the date that the subject was registered on the study. | R | R | Accrual application format: MM/DD/YYYY REST Services format: YYYY-MM-DD Batch Upload format: YYYYMMDD |
Disease | Click Look Up, and follow the instructions in Selecting Diseases for Study Subject Records. Note: For ICD-O-3, CTRP uses a hybrid model with the codes from IACR and the codes in NCI SEER that are not available in IACR. | R | Partial Subject: Disease is not required. ICD-O-3: If Disease is reported, Site is also required.
Disease Code is required for all trial types. ICD-O-3: Disease and Site are required. | |
Site (for ICD-O-3 Disease Codes) | Click Look Up, and follow the instructions in Selecting Sites for Study Subject Records Using ICD-O-3 Codes. Site Code information is available at: http://www.iacr.com.fr/index.php?option=com_content&view=category&layout=blog&id=100&Itemid=577 Note: CTRP uses a hybrid model with the codes from IACR and the codes in NCI SEER that are not available in IACR. | C | Partial Subject: Site is not required. ICD-O-3: If Site is reported, Disease is also required.
Site is required for all trial types. ICD-O-3: Site and Disease are required. | |
Participating Site | Select the appropriate site from the drop-down list. | R | R | |
Study Subject method of payment | Select the appropriate payment method. | Private Insurance |
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For Complete studies, lead organizations report all subjects accrued for the study (both in the lead organization and in all participating sites). For Abbreviated studies, each participating site reports the number of its own accruals (accrual count) only.
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