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titleAccess to My Workspace

If you are logged into caNanoLab, My Workspace provides one page where you can manage all of your saved samples, protocols, and publications and any items that were shared with you.

This chapter describes how to use My Workspace. Topics in this chapter include:

Table of Contents
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My Workspace

When you log in and click My Workspace, the system lists all of your saved samples, protocols, and publications on one page, along with all items that were shared with you (in green). You can view, edit, and remove these items from the caNanoLab database.

You can adjust what items are listed on My Workspace with the Samples, Protocols, or Publications boxes

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This section describes how to use the MyWorkspace feature.

Topics in this section include the following:

Table of Contents
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MyWorkspace

When you click the MyWorkspace option on the caNanoLab menu bar, the MyWorkspace page appears. As a logged in user, you can load the Samples, Protocols, and/or Publications that you have submitted by checking the appropriate box(es) at the top of the page. Once the items are loaded, you can view and edit them. 

My Workspace selection boxesImage Added

Each table displays The Samples, Protocols, and Publications tables display the following information.

Name
Column
Definition
Description

Actions

Displays links to View or Edit the item in that row.

Info
titleNote
Some protocols listed may only have an Edit link in the Actions column. These protocols do not have a PDF available of the protocol.
Action

For more information, refer to the following sections of this page:

Name or Title

The name of the Sample Name, Protocol Name, or Publication Title defined for the item in caNanoLab.

Submission Status

Includes

:

the following

  • Pending
indicates that the item
  • : Item was submitted for curator review.
Approved indicates that

  • Public: Curator reviewed the item

was approved by the curator and made publicly available

  • and approved it for release to the public.

  • In Draft
indicates that the item
  • : Item was submitted by the owner but not yet reviewed by the curator.
 
  •   
  • Retracted
indicates that the item
  • : Item was deleted
or
  • , the access
changed so that the item
  • was changed, or it is no longer publicly available.

Created Date

The date on which the item was initially

submitted

saved in caNanoLab.

Access

Indicates

who has

the access

to

defined for the current

Sample, Protocol, or Publication:

item.

Owner, Shared with: username, username is an item that you submitted.

  • Owner is your user name
Owner is the person who submitted the item
  • .
  • Shared with
indicates the person(s) with which the owner
  • is the username following the comma and the user with which you share d the item.
Info
titleNote

For a Publication, there is also a Publication ID which identifies the publication at PubMed.gov.

Managing Items in MyWorkspace

Once submitted items are loaded into MyWorkspace, you can view, edit, delete, or copy with the View and Edit links in the Action column.

Viewing a Sample

To display a MyWorkspace Sample from the MyWorkspace page.

  1. Load the Samples into MyWorkspace, find the sample to review, and click View in the Action column.
    The Sample page opens with the following information.

    Name

    Definition

    Sample Name

    The name of the sample entered in caNanoLab.

    Created DateIndicates the date on which the sample was submitted to caNanoLab.

    Keywords

    Add any keyword(s) you want associated with the selected sample, one keyword per line. You can enter something not necessarily captured by any data. The keywords you enter can be used to search for this sample ID.

    Point of Contact

    The site that is source of the sample.

    Primary Contact

    Indicating whether the point of contact is the main point of contact in the organization.

    Contact PersonA contact person at the organization.
    Organization

    The name of the organization for the point of contact.

    RoleThe role of the point of contact at the organization.

    To return to the MyWorkspace page, click the Back ( Image Removed ) button, not the Browser button.

Updating a Sample

Once the Samples are loaded in MyWorkspace:

  1. Click Edit in the Action column of the sample row that you want to update, copy, delete, or reset.
    The Sample Update page opens with the following information.

    Name

    Definition

    Sample Name

    The name of the sample entered in caNanoLab.

    Point of Contact

    • To add additional Points of Contact, click Add. The Point of Contact dialog box displays. Add the information as needed, and click Save or Cancel. Another contact row is added.
    • To edit the Point of Contact, click Edit in the appropriate contact row. The Point of Contact dialog box displays. Modify the information as needed, and click Save or Cancel. The contact row is updated.
    • Primary Contact

    Indicating whether the point of contact is the main point of contact in the organization.

    • Contact Person
    		A contact person at the organization.
    • Organization

    The name of the organization's point of contact.

    • Role
    		The role of the point of contact in the organization.

    Keywords

    Add any keyword(s) you want associated with the selected sample, one keyword per line. You can enter something not necessarily captured by any data. The keywords you enter can be used to search for this sample ID.

    Access to the Sample
    1. To add a Group Name, click Add. The Access Information panel displays. Click the Collaboration Group button, and enter a name.
      To add a User Name Login, click Add. The Access Information panel displays. Click the User button, and enter a name.
    2. If you enter a partial name, click the search icon Image Removed to select from groups or users to which you have read access.
    3. Specify whether the group or user can read only or read, update, and delete the sample.
      To remove the information that you just entered, click Remove.
    4. When you are done, click Save. The row is updated.
    • Group Name and Access
    		Displays the Group Name at the Organization that will have access to the sample.
    • User Login Name and Access
    		Displays the User at the Organization that will have access to the sample.
    Data Availability Metrics
    • To display the Data Availability Metrics for the sample, click Generate. The Metrics display.
    • To edit the Metrics, click Edit. The Data Availability Metrics dialog box displays. See Data Availability Metrics for more information.

  2. To reset the values and remove your changes, click Reset.

  3. To remove the sample from caNanoLab, click Delete. Confirm the deletion. This action deletes the sample from the caNanoLab database, executed behind the scenes at a scheduled time.

  4. To make a copy of the sample in caNanoLab, click Copy. For more information, see Copying Samples.

  5. To save your changes, click Update.

Viewing a Protocol

To display a MyWorkspace Protocol from the MyWorkspace page:

  1. Load the Protocols into MyWorkspace, find the protocol to review, and click View in the Action column.

    Info
    titleNote

    Not all protocols have PDF files associated with them, so the View link may not be available for every protocol.

  2. You are prompted to open or save the file on your computer.

Updating a Protocol

Once the Protocols are loaded in MyWorkspace:

Click Edit in the Action column of the protocol row that you want to update, copy, delete, reset or submit.
The Protocol Update page opens with the following information for you to change.

...

Name

...

Definition

...

Protocol Name

...

The name of the sample entered in caNanoLab.

...

Shortened phrase used in place of the protocol name

...

Protocol Version

...

Enter or select from the drop-down list of protocol version numbers.

...

Protocol File

...

Click the Browse button to navigate to the protocol file.

...

Enter the title of the protocol file.

...

Enter any additional descriptive information that the form does not include.

...

  1. To add a Group Name, click Add. The Access Information panel displays. Click the Collaboration Group button, and enter a name.
    To add a User Name Login, click Add. The Access Information panel displays. Click the User button, and enter a name.
  2. If you enter a partial name, click the search icon Image Removed to select from groups or users to which you have read access.
  3. Specify whether the group or user can read only or read, update, and delete the sample.
    To remove the information that you just entered, click Remove.
  4. When you are done, click Save. The row is updated.

Shared by: username is an item that another user has shared with you, and the row appears in green .

  • Shared by is your user name.

Return to top

My Samples

You can review and edit a sample, and delete a sample from the caNanoLab database.  

  1. Ensure that Samples is selected at the top of My Workspace and scroll down to My Samples.

  2. Find the sample you want to review or change.

  3. Select an action as described in the following table.

    To...In the Actions column...
    Review a sample
    Click View. The Sample page opens.
    Update a sample

    Click Edit. The Update Sample page opens.

    Info
    titleUpdating after approval
    If you need to update an item after it is released to the public, you must update and submit it for curator review again.

    Remove a sample from the caNanoLab database

    Click Delete and confirm the removal. The system removes the sample from My Workspace and the caNanoLab database.

    Share a Sample with a user or user group

    Click Edit. For details, refer to Sharing a Sample with a User or Group. 

Return to top

My Protocols

You can review and edit a protocol, and delete a protocol from the caNanoLab database. 

  1. Ensure that Protocols is selected at the top of My Workspace and scroll down to My Protocols.

  2. Find the protocol you want to review or change. 

  3. Select an action as described in the following table.

    To...In the Actions column...
    Update a protocol

    Click Edit. The Edit Protocol page opens.

    Info
    titleUpdating after approval
    If you need to update an item after it is released to the public, you must update and submit it for curator review again.

    Remove a protocol from the caNanoLab database

    Click Delete and confirm the removal. The system removes the protocol from My Workspace and the caNanoLab database.

    Share a protocol with another user or user group

    Click Edit. For details, refer to Sharing a Protocol with a User or Group.

Return to top

My Publications

You can review and edit a publication, and delete a publication from the caNanoLab database. 

  1. Ensure that Publications is selected at the top of My Workspace and scroll down to My Publications.

  2. Find the publication you want to review or change. My Publications includes a Publication ID and Publication Title column. The Publication ID, if available, links to the publication on the PubMed.gov web site. 

  3. Select an action as described in the following table.

    To...In the Actions column...
    Update a publication

    Click Edit. The Edit Publication page opens.

    Info
    titleUpdating after approval
    If you need to update an item after it is released to the public, you must update and submit it for curator review again.

    Remove a publication from the caNanoLab database

    Click Delete and confirm the removal. The system removes the protocol from My Workspace and the caNanoLab database.

    Share a publication with a user or user group

    Click Edit. For details, refer to Sharing a Publication with a User or Group.

    Access Publication ID

    If available, click the link to display information about the publication at the PubMed.gov web site.

Return to top

...

To reset the values and remove your changes, click Reset.

...

To remove the protocol from caNanoLab, click Delete.

...

To submit your changes for review, click Submit for Review.

Info
titleNote

If the Update button is not available to save your changes, you must click Submit for Review first.

Viewing a Publication

To display a MyWorkspace Protocol from the MyWorkspace page:

  1. Load the Protocols into MyWorkspace, find the protocol to review, and click View in the Action column.
    The Publication information shows on the PubMed.gov web site.

Updating a Publication

Once the Publications load in MyWorkspace:

...

Click Edit in the row of the publication that you want to update, delete, reset, or submit.
The Publication Update page opens with the following information.

Name

Definition

Publication Type

Select (or review) the type of publication from the drop-down list. Pre-selected if starting from within a sample.

Publication Status

If appropriate, from the drop-down list, select the appropriate status. Or if appropriate, simply review the status.

PubMed ID

The PubMed ID (can be a hypertext link). Once you enter the ID, the other appropriate data fields on this form, such as Title, Journal, Authors, etc., are automatically populated. You can enter keywords and description, however, to override the text from PubMed.

If you remove the PubMed ID, the related data fields are cleared.

Digital Object ID

Appropriate DOI

Title

Publication title. (See PubMed ID description for how to auto-populate this field)

Journal

Journal in which publication occurs.

Year of Publication

Year of the publication.

Volume

Volume of the publication

Authors

Publication authors.

Keywords

A term that can be used in a search query to find the publication.

Description

A description for the publication.

Research Category

Check (or review) the Research Category relevant to the publication.

File

Click the Browse button to navigate to the publication to be associated with the sample, or enter the URL where the publication is located.

Sample Name

One or more sample names to be associated with the publication.

Access to the Publication
  1. To add a Group Name, click Add. The Access Information panel displays. Click the Collaboration Group button, and enter a name.
    To add a User Name Login, click Add. The Access Information panel displays. Click the User button, and enter a name.
  2. If you enter a partial name, click the search icon Image Removed to select from groups or users to which you have read access.
  3. Specify whether the group or user can read only or read, update, and delete the sample.
    To remove the information that you just entered, click Remove.
  4. When you are done, click Save. The row is updated.
  • Group Name and Access
Displays the Group Name at the Organization that will have access to the sample.
  • User Login Name and Access
Displays the User at the Organization that will have access to the sample.

...

To reset the values and remove your changes, click Reset.

...

To remove the sample from caNanoLab, click Delete. Confirm the deletion. This action deletes the sample from the caNanoLab database, executed behind the scenes at a scheduled time.

To submit your changes for review, click Submit for Review.

Info
titleNote

If the Update button is not available to save your changes, you must click Submit for Review first.

...