Page History

The Site Administrator for a site is the CTRP user with the following qualities:

• The CTRO or another Site Administrator has granted the user profile the administrative rights.
• The user profile is affiliated with that site (an organization family or a single organization that does not belong to an organization family).

The relationships between Site Administrators and trials in a single site are as follows:

• An organization:
  • Can have one original Site Administrator.
  • Can have many Site Administrators appointed by the original Site Administrator.
  • Can be the lead organization for many trials.
  • Can be the affiliated organization for many users who can submit and own trials.
• A trial:
  • Can have one submitter.
  • Can have one organization affiliation, defined by the lead organization.

  • Can have many trial owners.

• Trial ownership:
  • Can be implicit. By default, if a Site Administrator's affiliated organization is the lead organization for a trial, that Site Administrator is an implicit owner of that trial.
  • Can be explicit. By default, the trial submitter is the only explicit trial owner. A Site Administrator can grant ownership of a trial to more users and can remove trial ownership from the original submitter and other users. (Refer to Managing Trial Ownership.) If you add a Site Administrator as an owner of a trial, that Site Administrator has explicit ownership of that trial, rather than just implicit ownership.
• A Site Administrator can do the following:
  
  • Display trial ownership
  • Manage trial ownership
  • Manage site record ownership 
  • Manage accrual access
  • Manage the administrative rights of other users in the organization

  • Revoke own administrative rights

As a Site Administrator, you can grant and revoke administrative rights to other users in your organization. (You can grant/revoke administrative rights to users who have a CTRP account and whose organizational affiliation is the same as your own.) Site Administrators are the only Registration users who can access the Site Administration menu.

How to Grant and Revoke Site Administrative Rights

1. On the toolbar, click Administration > Site Administration.

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   The Site Administration page appears, listing Registration users and indicating which ones have previously been granted administrative rights.
   
2. Search for the Registration user for whom you want to adjust administrative rights: Specify the user by first name, last name, or email address, and then click Search. The user's name appears in the Search Results list.

   1. To promote the user to Site Administrator, select the check box in the Allow as Site Admin? column.

      Warning
      As a Site Administrator, you can revoke your own administrative rights. Use caution if you do so because you can not promote yourself thereafter.

   2. To revoke administrative access, clear the check box in the Allow as Site Admin? column.

3. Click Save.

As a Site Administrator, you can view a history of your organization's trials to which users have been assigned/unassigned user access. 

1. On the toolbar, click Administration > Accrual Access > Assignment History. The Accrual Assignment History page lists all access assignments.
   
2. To navigate the table, refer to Working with Tables and Search Results.
3. To export the assignment history to a file, click CSV (comma-separated values) or Excel in the bottom left corner. Your browser prompts you to open or save the file.

As a Site Administrator, you can view a history of your organization's accrual access assignment on a per-trial basis.

1. On the toolbar, click Administration > Accrual Access > View. The Accrual Access Assignment by Trial page lists all current access assignments by trial, grouped by trial category.
   
2. To navigate the table, refer to Working with Tables and Search Results.
3. To export the assignment history to a file, click CSV (comma-separated values) or Excel in the bottom left corner. Your browser prompts you to open or save the file.

As a Site Administrator, you can assign and unassign trial ownership rights to multiple users in your affiliated organization and its family member organizations, and multiple trials at the same time. (Trials displayed on the Manage Trial Ownership page are those that you have submitted or those submitted by users if the trial's lead organization is the same as your affiliated organization or its family member organizations.)

For example, you can grant ownership of one trial to three CTRP users within your organization. Or, you can grant one user ownership of three trials.

Additionally, you can tell the system to send notifications about the trial(s) via email to the owners you assign.

For Abbreviated trials, owners are responsible for updating their affiliated organization's information on trials in which their site is a participant, using the Update My Site action. Owners can update the following information:

• Organization family's program code
• Organization's local trial identifier
• Site principal investigator
• Site recruitment status and dates

The system stores your affiliated organization with your account information on the My Account page. Your affiliation determines which trials and which users you can assign.

You can assign any trial submitted by your affiliated organization or its family member organizations. For example, if you are affiliated with the M D Anderson Cancer Center, you can manage trial assignments for trials owned by the M D Anderson International and UF Cancer Center at Orlando Health organizations. The following image lists the organizations in the M.D. Anderson Cancer Center organization family. 

You can perform the following tasks on the trials you own:

• View trial details
• Update trials
• Amend Complete trials
• Access TSR and XML documents

As a Site Administrator, you can display trial ownership for any trial owned by your site for which your organization or its family member organization is the lead organization. Additionally, you can indicate whether a user would like to receive system notifications, including TSRs and XML files, on a trial-by-trial basis.

How to Display Trial Ownership

1. On the toolbar, click Administration > Trial Ownership > View. The Display Trial Ownership page displays the current owner(s) of the trials for which your organization is the lead organization. It also indicates which of the owners, for each of the trials, receive system-generated email notifications.
   
2. You have the following search options:
   
   • To display all the trials owned by a given user, search for the user by first name, last name, or email address, and then click Search. The system lists all trials owned by the user in the Search Results list.

   • To display all owners of a given trial, enter the NCI Identifier in the field provided, and then click Search. The system lists all owners of the selected trial in the Search Results list.

3. You have the following options to manage trial ownership:

   • Indicate whether or not an owner of a trial should receive system-generated email messages. To do so, in the Receive Email? column, select Yes or No.

     • Selecting Yes indicates that you want the owner to receive all notifications regarding the specified trial.

     • Selecting No indicates that you do not want the owner to receive any notifications regarding the specified trial.

   • To revoke ownership of a trial, locate the user/trial in the Search Results list, and then click Remove.
4. You have the following additional options:

   • To filter the search results, in the Search field, type one or more characters contained in any of the fields. The system filters the list as you type each character. For details, refer to Working with Tables and Search Results.

   • To create more space on the page, on the upper right corner of the page, select the Hide Search Criteria check box.