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The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page.

Details page in the Administrative Abstractor's Dashboard

The Details page includes the following trial details:

Include Page
Dashboard Details Page - Include v4.4
Dashboard Details Page - Include v4.4

How to Use the Details Page

To do this...Do this
Check the trial in or out

Click the Admin Check In/Out link.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time.

Info

This link is not available when the trial is currently checked out by another Administrative Abstractor.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records .

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.
Abstract the trialClick the Abstract link.
View the TSR

Click the View TSR link.

Enter commentsEnter text in the Trial Processing Comments text box, then click Save. The comment field is limited to 4000 characters.

Details page in the Administrative Abstractor's Dashboard, with annotations highlighting features

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

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The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page.

Details page in the Scientific Abstractor's Dashboard

The Details page includes the following trial details:

Include Page
Dashboard Details Page - Include v4.4
Dashboard Details Page - Include v4.4

How to Use the Details Page

To do this...Do this
Check the trial in or out

Click the Scientific Check In/Out link.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time.

Info

This link is not available when the trial is currently checked out by another Scientific Abstractor.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records .

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.
Abstract the trialClick the Abstract link.
View the TSR

Click the View TSR link.

Enter commentsEnter text in the Trial Processing Comments text box, then click Save. The comment field is limited to 4000 characters.

Details page in the Scientific Abstractor's Dashboard with annotations highlighting features

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

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The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page.

Details page in the Administrative and Scientific Abstractor's Dashboard

The Details page includes the following trial details:

Include Page
Dashboard Details Page - Include v4.4
Dashboard Details Page - Include v4.4

How to Use the Details Page

To do this...Do this

Check the trial in or out

Click the Admin Check In/Out or Scientific Check In/Out link. You can check the trial out for administrative abstraction, scientific abstraction, or both simultaneously.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time. If you check out the trial for administrative abstraction only, a Scientific Abstractor can process the trial simultaneously, and vice versa.

Info

These links are not available when the trial is currently checked out by both an Administrative Abstractor and a Scientific Abstractor simultaneously.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records.

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.

Abstract the trial

Click the Abstract link.

View the TSR

Click the View TSR link.

Enter comments

Enter text in the Trial Processing Comments text box, then click Save.

 

Details page in the Administrative and Scientific Abstractor's Dashboard with annotations

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

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The abstraction dashboard's Search Criteria page enables you to search for trials that meet the criteria you select.

Search Criteria page in the Super Abstractor's Dashboard

Info

When you select two or more search criteria, the search includes only those trials that contain both/all criteria. For example, if you select Processing Status = Accepted, and Priority = 1 - High, the results will include only those trials that have been Accepted AND are Priority 1.

How to Search for Trials Using the Search Criteria Page

Type or select any of the search criteria listed in the following table, and then click Search.

Tip
titleSelecting multiple options

You can select more than one option in many of the criteria lists. Your selections for Interventions, Disease/Condition, and Data Table 4 Anatomic Site are cumulative. For other fields, press and hold the <Shift> or <Ctrl> key to select multiple options.

Search Criteria

Description/Instructions

Assigned To

To limit the search results to trials that are currently assigned to any one abstractor, select the abstractor's name from the drop-down list.

Checked Out By

To limit the search results to trials that are currently checked out to any one abstractor, select the abstractor's name from the drop-down list.

Submitted Between
  • To limit the search results to trials submitted on a given date, enter a date or in the first date field only.
  • To limit the search results to trials submitted during a given date range, enter a start date in the first date field, and an end date in the And date field. The range of dates is inclusive of the start and end dates.
Submitted ByTo limit the search results to trials submitted by a given organization, click Look Up and follow the instructions in Searching for Organizations .
Processing Priority

To limit the search results to trials by with a given priority, select one of the following:

  • All. Includes all levels of priority. This is the default unless you select some other priority.
  • 1 - High
  • 2 - Normal
  • 3 - Low

Submission Type

Select one or more of the following submission types from the list:

  • All - Original and amended submissions
  • Original - Original submissions
  • Update - Updated submissions
  • Amendment - Amended submissions

On-Hold Status

Select one or more of the following On-Hold statuses from the list:

  • All - Search for trials without consideration of On Hold status.
  • On Hold (now) - Limits your search to trials that are currently on hold.

  • Not On Hold (now) -Limits your search to trials that are currently not on hold.

  • On Hold (at any time) - Limits your search to trials that have ever been on hold.

On-Hold Reason

Select one or more of the following On-Hold reason codes from the list:

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On Hold Reason Codes - Include v4.4
On Hold Reason Codes - Include v4.4

Info

If you select a reason code, but not an On-Hold Status option, the system automatically searches for trials with the On Hold (at any time) status.

Processing Status

Select one or more processing statuses from the list. For processing status definitions, see Trial Processing Statuses.

Disease/Condition

Start typing the name of a disease or condition. All of the matching diseases/conditions in the system appear, with the matching text in bold. Select one or more diseases/conditions.

To view a disease/condition's position in the disease tree, click the tree icon (Tree icon, as it appears in Search Criteria page ) next to it. You can navigate the disease tree and double-click a term to include it in your search criteria selection.

Interventions

Start typing the name of an intervention. All of the matching interventions in the system appear, with the matching text in bold. The interventions in the list appear in the following format:

Preferred Name (Type Code/ClinicalTrials.gov Type Code)

Select one or more interventions.

NCI Sponsored

Select an option to limit the search results to trials that are either sponsored by, or not sponsored by, the NCI.

 


DCP/CTEP Trials

Select the sponsor organization from the drop-down list. Valid values are as follows:

  • All 
  • CTEP and DCP PIO Trials Only
  • CTEP PIO Trials Only
  • DCP PIO Trials Only
  • Exclude CTEP and DCP Trials

DCP is an abbreviation of Division of Cancer Prevention. CTEP is an abbreviation of Cancer Therapy Evaluation Program. PIO is an abbreviation of Protocol and Information Office.

Milestones

  • To limit your search to a trial that has reached a milestone to date, select Has a milestone, and then select the milestone from the drop-down list.
  • To limit your search to a trial that has a current milestone, select Has a last milestone, and then select the milestone from the drop-down list.

For individual milestone definitions, see Processing Trial Milestones.

Show Trials Ready for

Select one or more of the following processing statuses from the matrix:

  • (Ready for) Administrative Abstraction
  • (Ready for) Administrative QC
  • (Ready for) Scientific Abstraction
  • (Ready for) Scientific QC

For processing status definitions, see Trial Processing Statuses.

Data Table 4 Anatomic SiteSelect one or more anatomic sites.
Note

The system will not return any results if you select certain combinations of search criteria. For example, selecting a name from the Checked Out By list cancels out the Not Checked Out option when selected together. If you select no other criteria for the same search, the system will not return results.

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The abstraction dashboard's Results page displays trials that meet the criteria you selected on the Search Criteria page.

Results page in the Super Abstractor's Dashboard

The Results page provides up-to-the-minute details of each trial, including the following:

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Dashboard Column Headers - Include v4.4
Dashboard Column Headers - Include v4.4

How to Use the Results Page

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How to Use Results - Include v4.4
How to Use Results - Include v4.4

 

Results page in the Super Abstractor's Dashboard with annotations highlighting features

Info

Although you can sort the trials by column, you can use PA's trial search feature to find a specific trial or trials that meet specified criteria. See Searching for Trials in PA .

Return to top of page

Using the Super Abstractor's Dashboard Details Page

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The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page or Results page.

Details page in the Super Abstractor's Dashboard

The Details page includes the following trial details:

Include Page
Dashboard Details Page - Include v4.4
Dashboard Details Page - Include v4.4

How to Use the Details Page

To do this...Do this

Check the trial in or out

Click the Admin Check In/Out, Scientific Check In/Out, or  Admin/Scientific Check In/Out link. You can check the trial out for administrative abstraction, scientific abstraction, or both simultaneously.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time. If you check out the trial for administrative abstraction only, a Scientific Abstractor can process the trial simultaneously, and vice versa.

Info

These links are not available when the trial is currently checked out by both an Administrative Abstractor and a Scientific Abstractor simultaneously.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records.

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.

Abstract the trial

Click the Abstract link.

View the TSR

Click the View TSR link.

Assign the trial to an abstractor

Next to Assigned To, select the user from the drop-down list, and then either click Save or continue to make other changes on the Details page. (You do not have to click Save after each task, but be sure to click Save before leaving the Details page if you assigned a trial to an abstractor, changed the processing priority, or entered a comment.)

The system checks the current trial out to the assignee for abstraction.

Change the processing priorityNext to Processing Priority, select the priority number from the drop-down list, and then either click Save, or continue to make other changes on the Details page.

Enter comments

Enter text in the Trial Processing Comments text box, then click Save, or continue to make other changes on the Details page.

 

Details page in the Super Abstractor's Dashboard with annotations highlighting features

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

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