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This section provides instructions for tracking and managing trial records using the PA abstraction dashboards. The PA application has one abstraction dashboard for each of the following roles:

  • Super Abstractors
  • Administrative Abstractors
  • Scientific Abstractors
  • Administrative/Scientific Abstractors

The system associates your CTRP account with your role when you log in to PA, and automatically displays the Workload page of the appropriate abstraction dashboard.

Using the Administrative Abstractor's Dashboard

The abstraction dashboard enables you to track the progress of, and process, clinical trials. The PA application displays the abstraction dashboard automatically each time you log in. It has the following tabbed pages:
  • Workload page - Lists trials that require processing and sorts them by the date on which abstraction should be complete.
  • Details page - PA displays this page only after you have selected a trial from the Workload page. Provides details of that trial and links to the Trial Identification page, where you can do the following:
    • Check in and check out trials for processing
    • Review the trial's check-out history
    • Begin your abstraction
    • Download the Trial Summary Report (TSR)

Accessing the Abstraction Dashboard

You can access the abstraction dashboard at any time. On the main menu, under Dashboards, select the name of the role you are using.

For information on each page of the abstraction dashboard, refer to the following sections:

Return to top of page

Using the Administrative Abstractor's Dashboard Workload Page

The Workload page of the abstraction dashboard displays all trials that have one of the following as the last milestone:
  • Submission Received Date
  • Submission Acceptance Date
  • Submission Reactivated Date
  • Administrative Processing Start Date
  • Administrative Processing Completed Date
  • Ready for Administrative QC Date
  • Administrative QC Start Date
  • Administrative QC Completed Date
  • Scientific Processing Start Date
  • Scientific Processing Completed Date
  • Ready for Scientific QC Date
  • Scientific QC Start Date
  • Scientific QC Completed Date
  • Ready for Trial Summary Report Date
Rejected trials are not included in the trial list.

Workload page in the Administrative Abstractor's Dashboard

The Workload page provides up-to-the-minute details of each trial, including the following:

Unable to render {include} The included page could not be found.

How to Use the Workload Page

To do this...

Do this

Sort the list of trials

By default, the system sorts the trials by Expected Abstraction Completion Date. To sort the list by any other column, click any column header. To reverse the order, click the column header again. An arrow indicates the sort order:

  • Ascending: Down arrow indicates that you can click to sort in descending order.
  • Descending: Up arrow indicates that you can click to sort in ascending order.
Filter the list of trials by submission type

Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in the Submission Type column. The Submission Type dialog box appears. Select one or more submission types that you want to include and click OK.

Submission Type dialog box

Filter the list of trials by date
  1. Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in a date column. The Date Filter dialog box appears.

    Date Filter dialog box

  2. Choose one of the following:
    • If you want to limit the results to a specific date range, select the first option and specify the date range that you want to include. 
    • If you want to limit the results to trials that do not have dates, select the second option.
    • If you want to reset this date filter (include trials regardless of date), select the last option.
  3. Click OK.

Update the list of trials and reset all filters

Click the Refresh button.

Export the list of trials to a file

On the upper or lower right corner of the page, click one of the following:

  • Click CSV to create a generic comma-separated value file.
  • Click Excel to create a Microsoft Excel spreadsheet.
View comments on an overridden Expected Abstraction Completion DateHover the mouse over the underlined date.

View trial details

Click an NCI Trial Identifier link. The Details page appears with information about the trial you selected.

Workload page in the Administrative Abstractor's Dashboard, with annotations highlighting features

Return to top of page

 

Using the Administrative Abstractor's Dashboard Details Page

The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page.

Details page in the Administrative Abstractor's Dashboard

The Details page includes the following trial details:

FieldDescription
Submission Type

The

submission type:
  • Complete: An original submission of a Complete (National, Externally Peer-Reviewed, or Institutional) trial
  • Abbreviated: An original submission of an Abbreviated (Industrial) trial
  • Amendment: An amendment submitted for a Complete or Abbreviated trial

For information, refer to Processing Trial History Information (original versus amendment) or Abstracting NCI-Specific Information (Complete versus Abbreviated).

NCI ID

The unique ID assigned to the trial by the CTRP.

NCI Trial Identifiers

The prefix "NCI" is implicit in the NCI trial identifiers.

ClinicalTrials.gov Identifier

The unique ID assigned to the trial by the National Clinical Trial program (ClinicalTrials.gov) for trials that have been submitted to ClinicalTrials.gov Protocol Registration System (PRS) previously. This ClinicalTrials.gov ID appears as "NCT" followed by 8 numeric characters (such as NCT12345678). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CTEP ID

The unique ID assigned to the trial submitted by CTEP (Cancer Therapy Evaluation Program). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

DCP ID

The unique ID assigned to the trial submitted by DCP (Division of Cancer Prevention). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CDR ID (PDQ ID)

The number assigned to trials in the Clinical Data Repository. For details, refer to Abstracting Interventions.

Submitting Organization

The organization associated with the CTRP user who submitted the trial to CTRP.

Submission Date

The

date on which the CTRP user submitted the trial.

Amendment #

If the trial submitter specified a value as the amendment number while amending the trial, this field displays that value. (This value may be a text string, whereas the submission number is numeric.) For instructions on revising this value, refer to Editing Trial Submission History.

Trial Category

The category of the trial, as determined by the submission of a full protocol (Complete) or a ClinicalTrials.gov import (Abbreviated). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

Trial Type

The primary investigative techniques used in the protocol (interventional or non-interventional). The non-interventional category includes observational and ancillary/correlative studies. For information, refer to Trial Types and Subtypes, Abstracting Interventional Trial Design, and Abstracting Non-Interventional Trial Design.

Data Table 4 Funding

The type of Data Table 4 funding sponsorship (National, Externally Peer-Reviewed, Institutional, or Industrial). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

On Hold Date

The date on which the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

Off Hold Date

The date on which the abstractor took the trial off hold, if applicable. For details, refer to Putting Trial Processing On Hold.

On Hold Reason

The reason why the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

NCI Sponsored?

An indication whether National Cancer Institute (NCI) sponsored the trial. For details, refer to Abstracting Sponsors and Responsible Parties.

Assigned To

Displays the name of the abstractor assigned to the trial by a Super Abstractor. Only users with the Super Abstractor role can assign a trial to another PA user. For information, refer to Assigning Trials to Abstractors.

Submission Source

The

means by which the trial was submitted to the CTRP:
  • Batch: Trials submitted via the NCI CTRP Registration Batch Upload site
  • ClinicalTrials.gov: Trials imported from ClinicalTrials.gov
  • Grid Service: Trials submitted via the NCI CTRP web services
  • PDQ: Trials submitted via the NCI Physician Data Query database
  • Registry: Trials submitted via Registration
  • REST Service: Trials submitted via NCI CTRP Registration REST Service
  • Other: Trials submitted via any method other than those listed above

Processing Priority

The

importance assigned to the trial by a Super Abstractor:
  • 1 = High
  • 2 = Normal
  • 3 = Low
Only users with the Super Abstractor role can assign a priority to a trial. For information, refer to Assigning Trial Priorities.

Trial Processing Comments

Any comments that an abstractor has recorded for this trial. This field also allows you to enter new comments about the trial. An abstractor can also add comments on the Trial Identification page. For information, refer to Viewing Trial Identification Details.

Processing Status

The current status of the trial in the CTRP trial processing work flow. For information, refer to Trial Processing Statuses and Abstracting Trial Statuses.

Processing Status Date

The date on which the current processing status was recorded.

Admin Check-out

The Administrative Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Scientific Check-out

The Scientific Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Milestone (table)

A list of the milestones recorded to date. For details, refer to Processing Trial Milestones.

How to Use the Details Page

To do this...Do this
Check the trial in or out

Click the Admin Check In/Out link.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time.

This link is not available when the trial is currently checked out by another Administrative Abstractor.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records .

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.
Abstract the trialClick the Abstract link.
View the TSR

Click the View TSR link.

Enter commentsEnter text in the Trial Processing Comments text box, then click Save. The comment field is limited to 4000 characters.

Details page in the Administrative Abstractor's Dashboard, with annotations highlighting features

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

Return to top of page

Using the Scientific Abstractor's Dashboard

The abstraction dashboard enables you to track the progress of, and process, clinical trials. The PA application displays the abstraction dashboard automatically each time you log in. It has the following tabbed pages:
  • Workload page - Lists trials that require processing and sorts them by the date on which abstraction should be complete.
  • Details page - PA displays this page only after you have selected a trial from the Workload page. Provides details of that trial and links to the Trial Identification page, where you can do the following:
    • Check in and check out trials for processing
    • Review the trial's check-out history
    • Begin your abstraction
    • Download the Trial Summary Report (TSR)

Accessing the Abstraction Dashboard

You can access the abstraction dashboard at any time. On the main menu, under Dashboards, select the name of the role you are using.

You must be logged in to PA as an Scientific Abstractor to use the Scientific Abstractor's dashboard. To use other abstraction dashboards, see Using the Administrative Abstractor Dashboard , Using the Administrative and Scientific Abstractor Dashboard , or Using the Super Abstractor Dashboard.

For information on each page of the abstraction dashboard, refer to the following sections:

Return to top of page

Using the Scientific Abstractor's Dashboard Workload Page

The Workload page of the abstraction dashboard displays all trials that have one of the following as the last milestone:
  • Submission Received Date
  • Submission Acceptance Date
  • Submission Reactivated Date
  • Administrative Processing Start Date
  • Administrative Processing Completed Date
  • Ready for Administrative QC Date
  • Administrative QC Start Date
  • Administrative QC Completed Date
  • Scientific Processing Start Date
  • Scientific Processing Completed Date
  • Ready for Scientific QC Date
  • Scientific QC Start Date
  • Scientific QC Completed Date
  • Ready for Trial Summary Report Date
Rejected trials are not included in the trial list.

Workload page in the Scientific Abstractor's Dashboard

The Workload page provides up-to-the-minute details of each trial, including the following:

Unable to render {include} The included page could not be found.

How to Use the Workload Page

To do this...

Do this

Sort the list of trials

By default, the system sorts the trials by Expected Abstraction Completion Date. To sort the list by any other column, click any column header. To reverse the order, click the column header again. An arrow indicates the sort order:

  • Ascending: Down arrow indicates that you can click to sort in descending order.
  • Descending: Up arrow indicates that you can click to sort in ascending order.
Filter the list of trials by submission type

Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in the Submission Type column. The Submission Type dialog box appears. Select one or more submission types that you want to include and click OK.

Submission Type dialog box

Filter the list of trials by date
  1. Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in a date column. The Date Filter dialog box appears.

    Date Filter dialog box

  2. Choose one of the following:
    • If you want to limit the results to a specific date range, select the first option and specify the date range that you want to include. 
    • If you want to limit the results to trials that do not have dates, select the second option.
    • If you want to reset this date filter (include trials regardless of date), select the last option.
  3. Click OK.

Update the list of trials and reset all filters

Click the Refresh button.

Export the list of trials to a file

On the upper or lower right corner of the page, click one of the following:

  • Click CSV to create a generic comma-separated value file.
  • Click Excel to create a Microsoft Excel spreadsheet.
View comments on an overridden Expected Abstraction Completion DateHover the mouse over the underlined date.

View trial details

Click an NCI Trial Identifier link. The Details page appears with information about the trial you selected.

Workload page in the Scientific Abstractor's Dashboard, with annotations highlighting features

Return to top of page

 

Using the Scientific Abstractor's Dashboard Details Page

The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page.

Details page in the Scientific Abstractor's Dashboard

The Details page includes the following trial details:

FieldDescription
Submission Type

The

submission type:
  • Complete: An original submission of a Complete (National, Externally Peer-Reviewed, or Institutional) trial
  • Abbreviated: An original submission of an Abbreviated (Industrial) trial
  • Amendment: An amendment submitted for a Complete or Abbreviated trial

For information, refer to Processing Trial History Information (original versus amendment) or Abstracting NCI-Specific Information (Complete versus Abbreviated).

NCI ID

The unique ID assigned to the trial by the CTRP.

NCI Trial Identifiers

The prefix "NCI" is implicit in the NCI trial identifiers.

ClinicalTrials.gov Identifier

The unique ID assigned to the trial by the National Clinical Trial program (ClinicalTrials.gov) for trials that have been submitted to ClinicalTrials.gov Protocol Registration System (PRS) previously. This ClinicalTrials.gov ID appears as "NCT" followed by 8 numeric characters (such as NCT12345678). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CTEP ID

The unique ID assigned to the trial submitted by CTEP (Cancer Therapy Evaluation Program). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

DCP ID

The unique ID assigned to the trial submitted by DCP (Division of Cancer Prevention). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CDR ID (PDQ ID)

The number assigned to trials in the Clinical Data Repository. For details, refer to Abstracting Interventions.

Submitting Organization

The organization associated with the CTRP user who submitted the trial to CTRP.

Submission Date

The

date on which the CTRP user submitted the trial.

Amendment #

If the trial submitter specified a value as the amendment number while amending the trial, this field displays that value. (This value may be a text string, whereas the submission number is numeric.) For instructions on revising this value, refer to Editing Trial Submission History.

Trial Category

The category of the trial, as determined by the submission of a full protocol (Complete) or a ClinicalTrials.gov import (Abbreviated). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

Trial Type

The primary investigative techniques used in the protocol (interventional or non-interventional). The non-interventional category includes observational and ancillary/correlative studies. For information, refer to Trial Types and Subtypes, Abstracting Interventional Trial Design, and Abstracting Non-Interventional Trial Design.

Data Table 4 Funding

The type of Data Table 4 funding sponsorship (National, Externally Peer-Reviewed, Institutional, or Industrial). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

On Hold Date

The date on which the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

Off Hold Date

The date on which the abstractor took the trial off hold, if applicable. For details, refer to Putting Trial Processing On Hold.

On Hold Reason

The reason why the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

NCI Sponsored?

An indication whether National Cancer Institute (NCI) sponsored the trial. For details, refer to Abstracting Sponsors and Responsible Parties.

Assigned To

Displays the name of the abstractor assigned to the trial by a Super Abstractor. Only users with the Super Abstractor role can assign a trial to another PA user. For information, refer to Assigning Trials to Abstractors.

Submission Source

The

means by which the trial was submitted to the CTRP:
  • Batch: Trials submitted via the NCI CTRP Registration Batch Upload site
  • ClinicalTrials.gov: Trials imported from ClinicalTrials.gov
  • Grid Service: Trials submitted via the NCI CTRP web services
  • PDQ: Trials submitted via the NCI Physician Data Query database
  • Registry: Trials submitted via Registration
  • REST Service: Trials submitted via NCI CTRP Registration REST Service
  • Other: Trials submitted via any method other than those listed above

Processing Priority

The

importance assigned to the trial by a Super Abstractor:
  • 1 = High
  • 2 = Normal
  • 3 = Low
Only users with the Super Abstractor role can assign a priority to a trial. For information, refer to Assigning Trial Priorities.

Trial Processing Comments

Any comments that an abstractor has recorded for this trial. This field also allows you to enter new comments about the trial. An abstractor can also add comments on the Trial Identification page. For information, refer to Viewing Trial Identification Details.

Processing Status

The current status of the trial in the CTRP trial processing work flow. For information, refer to Trial Processing Statuses and Abstracting Trial Statuses.

Processing Status Date

The date on which the current processing status was recorded.

Admin Check-out

The Administrative Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Scientific Check-out

The Scientific Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Milestone (table)

A list of the milestones recorded to date. For details, refer to Processing Trial Milestones.


How to Use the Details Page

To do this...Do this
Check the trial in or out

Click the Scientific Check In/Out link.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time.

This link is not available when the trial is currently checked out by another Scientific Abstractor.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records .

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.
Abstract the trialClick the Abstract link.
View the TSR

Click the View TSR link.

Enter commentsEnter text in the Trial Processing Comments text box, then click Save. The comment field is limited to 4000 characters.

Details page in the Scientific Abstractor's Dashboard with annotations highlighting features

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

Return to top of page

Using the Administrative and Scientific Abstractor's Dashboard

The Scientific/Administrative Abstractor's Dashboard combines the search criteria of the Administrative Abstractor's Dashboard and the Scientific Abstractor's Dashboard.

The abstraction dashboard enables you to track the progress of, and process, clinical trials. The PA application displays the abstraction dashboard automatically each time you log in. It has the following tabbed pages:
  • Workload page - Lists trials that require processing and sorts them by the date on which abstraction should be complete.
  • Details page - PA displays this page only after you have selected a trial from the Workload page. Provides details of that trial and links to the Trial Identification page, where you can do the following:
    • Check in and check out trials for processing
    • Review the trial's check-out history
    • Begin your abstraction
    • Download the Trial Summary Report (TSR)

Accessing the Abstraction Dashboard

You can access the abstraction dashboard at any time. On the main menu, under Dashboards, select the name of the role you are using.

You must be logged in to PA as a Scientific/Administrative Abstractor to use the Scientific/Administrative Abstractor's Dashboard. To use other abstraction dashboards, see Using the Scientific Abstractor Dashboard, Using the Administrative Abstractor Dashboard ,  or Using the Super Abstractor Dashboard .

For information on each page of the abstraction dashboard, refer to the following sections:

Return to top of page

Using the Administrative and Scientific Abstractor's Dashboard Workload Page

The Workload page of the abstraction dashboard displays all trials that have one of the following as the last milestone:
  • Submission Received Date
  • Submission Acceptance Date
  • Submission Reactivated Date
  • Administrative Processing Start Date
  • Administrative Processing Completed Date
  • Ready for Administrative QC Date
  • Administrative QC Start Date
  • Administrative QC Completed Date
  • Scientific Processing Start Date
  • Scientific Processing Completed Date
  • Ready for Scientific QC Date
  • Scientific QC Start Date
  • Scientific QC Completed Date
  • Ready for Trial Summary Report Date
Rejected trials are not included in the trial list.

Workload page in the Administrative and Scientific Abstractor's Dashboard

The Workload page provides up-to-the-minute details of each trial, including the following:

Unable to render {include} The included page could not be found.

How to Use the Workload Page

To do this...

Do this

Sort the list of trials

By default, the system sorts the trials by Expected Abstraction Completion Date. To sort the list by any other column, click any column header. To reverse the order, click the column header again. An arrow indicates the sort order:

  • Ascending: Down arrow indicates that you can click to sort in descending order.
  • Descending: Up arrow indicates that you can click to sort in ascending order.
Filter the list of trials by submission type

Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in the Submission Type column. The Submission Type dialog box appears. Select one or more submission types that you want to include and click OK.

Submission Type dialog box

Filter the list of trials by date
  1. Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in a date column. The Date Filter dialog box appears.

    Date Filter dialog box

  2. Choose one of the following:
    • If you want to limit the results to a specific date range, select the first option and specify the date range that you want to include. 
    • If you want to limit the results to trials that do not have dates, select the second option.
    • If you want to reset this date filter (include trials regardless of date), select the last option.
  3. Click OK.

Update the list of trials and reset all filters

Click the Refresh button.

Export the list of trials to a file

On the upper or lower right corner of the page, click one of the following:

  • Click CSV to create a generic comma-separated value file.
  • Click Excel to create a Microsoft Excel spreadsheet.
View comments on an overridden Expected Abstraction Completion DateHover the mouse over the underlined date.

View trial details

Click an NCI Trial Identifier link. The Details page appears with information about the trial you selected.

Workload page in the Administrative and Scientific Abstractor's Dashboard, with annotations

Return to top of page

 

Using the Administrative and Scientific Abstractor's Dashboard Details Page

The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page.

Details page in the Administrative and Scientific Abstractor's Dashboard

The Details page includes the following trial details:

FieldDescription
Submission Type

The

submission type:
  • Complete: An original submission of a Complete (National, Externally Peer-Reviewed, or Institutional) trial
  • Abbreviated: An original submission of an Abbreviated (Industrial) trial
  • Amendment: An amendment submitted for a Complete or Abbreviated trial

For information, refer to Processing Trial History Information (original versus amendment) or Abstracting NCI-Specific Information (Complete versus Abbreviated).

NCI ID

The unique ID assigned to the trial by the CTRP.

NCI Trial Identifiers

The prefix "NCI" is implicit in the NCI trial identifiers.

ClinicalTrials.gov Identifier

The unique ID assigned to the trial by the National Clinical Trial program (ClinicalTrials.gov) for trials that have been submitted to ClinicalTrials.gov Protocol Registration System (PRS) previously. This ClinicalTrials.gov ID appears as "NCT" followed by 8 numeric characters (such as NCT12345678). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CTEP ID

The unique ID assigned to the trial submitted by CTEP (Cancer Therapy Evaluation Program). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

DCP ID

The unique ID assigned to the trial submitted by DCP (Division of Cancer Prevention). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CDR ID (PDQ ID)

The number assigned to trials in the Clinical Data Repository. For details, refer to Abstracting Interventions.

Submitting Organization

The organization associated with the CTRP user who submitted the trial to CTRP.

Submission Date

The

date on which the CTRP user submitted the trial.

Amendment #

If the trial submitter specified a value as the amendment number while amending the trial, this field displays that value. (This value may be a text string, whereas the submission number is numeric.) For instructions on revising this value, refer to Editing Trial Submission History.

Trial Category

The category of the trial, as determined by the submission of a full protocol (Complete) or a ClinicalTrials.gov import (Abbreviated). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

Trial Type

The primary investigative techniques used in the protocol (interventional or non-interventional). The non-interventional category includes observational and ancillary/correlative studies. For information, refer to Trial Types and Subtypes, Abstracting Interventional Trial Design, and Abstracting Non-Interventional Trial Design.

Data Table 4 Funding

The type of Data Table 4 funding sponsorship (National, Externally Peer-Reviewed, Institutional, or Industrial). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

On Hold Date

The date on which the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

Off Hold Date

The date on which the abstractor took the trial off hold, if applicable. For details, refer to Putting Trial Processing On Hold.

On Hold Reason

The reason why the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

NCI Sponsored?

An indication whether National Cancer Institute (NCI) sponsored the trial. For details, refer to Abstracting Sponsors and Responsible Parties.

Assigned To

Displays the name of the abstractor assigned to the trial by a Super Abstractor. Only users with the Super Abstractor role can assign a trial to another PA user. For information, refer to Assigning Trials to Abstractors.

Submission Source

The

means by which the trial was submitted to the CTRP:
  • Batch: Trials submitted via the NCI CTRP Registration Batch Upload site
  • ClinicalTrials.gov: Trials imported from ClinicalTrials.gov
  • Grid Service: Trials submitted via the NCI CTRP web services
  • PDQ: Trials submitted via the NCI Physician Data Query database
  • Registry: Trials submitted via Registration
  • REST Service: Trials submitted via NCI CTRP Registration REST Service
  • Other: Trials submitted via any method other than those listed above

Processing Priority

The

importance assigned to the trial by a Super Abstractor:
  • 1 = High
  • 2 = Normal
  • 3 = Low
Only users with the Super Abstractor role can assign a priority to a trial. For information, refer to Assigning Trial Priorities.

Trial Processing Comments

Any comments that an abstractor has recorded for this trial. This field also allows you to enter new comments about the trial. An abstractor can also add comments on the Trial Identification page. For information, refer to Viewing Trial Identification Details.

Processing Status

The current status of the trial in the CTRP trial processing work flow. For information, refer to Trial Processing Statuses and Abstracting Trial Statuses.

Processing Status Date

The date on which the current processing status was recorded.

Admin Check-out

The Administrative Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Scientific Check-out

The Scientific Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Milestone (table)

A list of the milestones recorded to date. For details, refer to Processing Trial Milestones.


How to Use the Details Page

To do this...Do this

Check the trial in or out

Click the Admin Check In/Out or Scientific Check In/Out link. You can check the trial out for administrative abstraction, scientific abstraction, or both simultaneously.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time. If you check out the trial for administrative abstraction only, a Scientific Abstractor can process the trial simultaneously, and vice versa.

These links are not available when the trial is currently checked out by both an Administrative Abstractor and a Scientific Abstractor simultaneously.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records.

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.

Abstract the trial

Click the Abstract link.

View the TSR

Click the View TSR link.

Enter comments

Enter text in the Trial Processing Comments text box, then click Save.

 

Details page in the Administrative and Scientific  Abstractor's Dashboard with annotations

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

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Using the Super Abstractor's Dashboard

With the Super Abstractor Dashboard, you can create custom searches that enable you to track the progress of, and process, clinical trials. The PA application displays the abstraction dashboard automatically each time you log in. It has the following tabbed pages:

  • Workload page - Lists trials that require processing and sorts them by the date on which abstraction should be complete. From this page, you can change the Expected Abstraction Completion Date for a trial. For details, refer to Using the Super Abstractor's Dashboard Workload Page.
  • Counts page - This page displays various trial count panels for your reference. For details, refer to Using the Super Abstractor's Dashboard Counts Page.
  • Search Criteria page - Enables you to search for trials by the criteria you specify. For details, refer to Using the Super Abstractor's Dashboard Search Criteria Page.
  • Details page - PA displays this page only after you have selected a trial from the Workload or Results page. Provides details of any trial you select from the Workload page or Results page, and links to the Trial Identification page, where you can do the following:
    • Assign trials to specific abstractors
    • Set trial processing priorities
    • Enter trial processing comments
    • Check in and check out trials for processing
    • Review the trial's check-out history
    • Begin your abstraction
    • Download the Trial Summary Report (TSR)

For details, refer to  Using the Super Abstractor's Dashboard Details Page.

Accessing the Abstraction Dashboard

You can access the abstraction dashboard at any time. On the main menu, under Dashboards, select the name of the role you are using.

You must be logged in to PA as a Super Abstractor to use the Super Abstractor dashboard. To use other abstraction dashboards, see Using the Scientific Abstractor Dashboard , Using the Administrator Dashboard, or Using the Administrative and Scientific Abstractor Dashboard.

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Using the Super Abstractor's Dashboard Workload Page

The Workload page of the abstraction dashboard displays all trials that have one of the following as the last milestone:
  • Submission Received Date
  • Submission Acceptance Date
  • Submission Reactivated Date
  • Administrative Processing Start Date
  • Administrative Processing Completed Date
  • Ready for Administrative QC Date
  • Administrative QC Start Date
  • Administrative QC Completed Date
  • Scientific Processing Start Date
  • Scientific Processing Completed Date
  • Ready for Scientific QC Date
  • Scientific QC Start Date
  • Scientific QC Completed Date
  • Ready for Trial Summary Report Date
Rejected trials are not included in the trial list.

Workload page in the Super Abstractor's Dashboard

The Workload page provides up-to-the-minute details of each trial. The following table describes each column on the Workload page:

Column in Workload PageDescription
NCI Trial Identifier

Identifier assigned to the trial by the CTRP.

NCI Trial Identifiers

The prefix "NCI" is implicit in the NCI trial identifiers

Submission Type

One of the following:

  • Complete: An original submission of a Complete (National, Externally Peer-Reviewed, or Institutional) trial
  • Abbreviated: An original submission of an Abbreviated (Industrial) trial
  • Amendment: An amendment submitted for a Complete or Abbreviated trial
Submitted On
Date on which the organization submitted the trial.
Submission Plus 10 Business Days

A calculated date, available only to Super Abstractors. This calculation starts with the Submitted date, adds ten business days, and adds any number of days in which trial was on hold waiting for information from the submitter. The system requires this date to fall on a business day. This date is a good starting point in deciding how soon abstraction should be completed for each trial.

(A business day is any weekday that is not a Federal holiday. For a list of Federal holidays, refer to the U.S. Office of Personnel Management's list of Federal Holidays.)

Expected Abstraction Completion Date

A calculated date, by default.This calculation starts with the Submitted date, adds ten business days, and adds any number of days in which trial was on hold waiting for information from the submitter. The system requires this date to fall on a business day.

If the date has an underline, a Super Abstractor has overridden the default date for the trial.

Business Days Since SubmittedA calculated value, available only to Super Abstractors. This calculation starts with today, subtracts the Submitted date, and subtracts any weekend days and Federal holidays between (and including) the two dates.
Business Days on Hold (CTRP)

A calculated value, available only to Super Abstractors. If a value appears in this column for a trial, the system calculated it based on the Reason and Reason Category selected each time an abstractor put the trial on hold: This calculation is the total number of days in which the trial has been on hold, waiting for information from CTRP.

Business Days on Hold (Submitter)
A calculated value, available only to Super Abstractors. If a value appears in this column for a trial, the system calculated it based on the Reason and Reason Category selected each time an abstractor put the trial on hold: This calculation is the total number of days in which the trial has been on hold, waiting for information from the submitter.
Current On-Hold DateThe on-hold date, if the trial is on-hold today.
AcceptedDate of the Submission Acceptance Date milestone, if the trial has reached that point.
Admin Abstraction CompletedDate of the Administrative Processing Completed Date milestone, if the trial has reached that point.
Admin QC CompletedDate of the Administrative QC Completed Date milestone, if the trial has reached that point.
Scientific Abstraction CompletedDate of the Scientific Processing Completed Date milestone, if the trial has reached that point.
Scientific QC CompletedDate of the Scientific QC Completed Date milestone, if the trial has reached that point.
Ready for TSRDate of the Ready for Trial Summary Report Date milestone, if the trial has reached that point.
Checked Out By

The name of the user who has the trial checked out, if any, followed by an abbreviation in parentheses indicating the type of check-out for the trial:

  • AD: Administrative
  • SC: Scientific
  • AS: Administrative and Scientific

 

How to Use the Workload Page

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Do this

Sort the list of trials

By default, the system sorts the trials by Expected Abstraction Completion Date. To sort the list by any other column, click any column header. To reverse the order, click the column header again. An arrow indicates the sort order:

  • Ascending: Down arrow indicates that you can click to sort in descending order.
  • Descending: Up arrow indicates that you can click to sort in ascending order.
Filter the list of trials by submission type

Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in the Submission Type column. The Submission Type dialog box appears. Select one or more submission types that you want to include and click OK.

Submission Type dialog box

Filter the list of trials by date
  1. Click the Filter icon (Funnel icon, as it appears in column headers for date columns in Workload tab) in a date column. The Date Filter dialog box appears.

    Date Filter dialog box

  2. Choose one of the following:
    • If you want to limit the results to a specific date range, select the first option and specify the date range that you want to include. 
    • If you want to limit the results to trials that do not have dates, select the second option.
    • If you want to reset this date filter (include trials regardless of date), select the last option.
  3. Click OK.

Update the list of trials and reset all filters

Click the Refresh button.

Export the list of trials to a file

On the upper or lower right corner of the page, click one of the following:

  • Click CSV to create a generic comma-separated value file.
  • Click Excel to create a Microsoft Excel spreadsheet.
Change the Expected Abstraction Completion Date for a trial
  1. Click the Edit icon (Edit icon, as it appears in the Workload tab) next to the Expected Abstraction Completion Date. The Expected Abstraction Completion Date dialog box appears.
    Expected Abstraction Completion Date dialog box
  2. Specify a date the same as or later than the Trial Submission Date. Type a comment to explain why you are overriding the default date. Both fields are required.
  3. Click Save. A warning appears in the dialog box, explaining what your change means in terms of business days from trial submission, and asking you to confirm the change. 
  4. Click Yes.
View comments on an overridden Expected Abstraction Completion DateHover the mouse over the underlined date.

View trial details

Click an NCI Trial Identifier link. The Details page appears with information about the trial you selected.

 Workload page in the Super Abstractor's Dashboard, with annotations highlighting features

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Using the Super Abstractor's Dashboard Counts Page

The Counts page of the abstraction dashboard displays trial count panels.

Counts page in the Super Abstractor's Dashboard with the first four panels

Counts page in the Super Abstractor's Dashboard with the Trial Counts by Date panel

The following table describes each trial count panel on the Counts page:

Trial Count PanelDescription
Milestones in ProgressLists the number of trials in progress at specific milestones. This list does not include trials on hold.
On-Hold TrialsLists the number of trials on hold for each on-hold reason.
Trial Submission DistributionLists the number of trials submitted for each time range.
Abstractors Work in Progress

Lists the number of trials checked out to each abstractor, for each type of check-out. An abbreviation in parentheses after each user name indicates the role of that user:

  • AD: Administrative Abstractor
  • SC: Scientific Abstractor
  • AS: Administrative and Scientific Abstractor
  • SU: Super Abstractor
Trial Counts by Date

Lists a number of trials in the following columns:

  • Submitted: The number of trials with the specified date in the Submitted On column of the Workload tab.
  • Submitted + 10 Business Days: The number of trials with the specified date in the Submission Plus 10 Business Days column of the Workload tab.
  • Expected to Complete: The number of trials with the specified date in the Expected Abstraction Completion Date column of the Workload tab.

How to Use the Trial Count Panels

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Do this

Expand or collapse a trial count panelClick the panel header.
View the trials represented by a link in a trial count panelClick the link. The Results page of the abstraction dashboard appears, listing the relevant trials. (In some cases, the Search Criteria tab retains the search criteria.)
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Using the Super Abstractor's Dashboard Search Criteria Page

The abstraction dashboard's Search Criteria page enables you to search for trials that meet the criteria you select.

Search Criteria page in the Super Abstractor's Dashboard

When you select two or more search criteria, the search includes only those trials that contain both/all criteria. For example, if you select Processing Status = Accepted, and Priority = 1 - High, the results will include only those trials that have been Accepted AND are Priority 1.

How to Search for Trials Using the Search Criteria Page

Type or select any of the search criteria listed in the following table, and then click Search.

Selecting multiple options

You can select more than one option in many of the criteria lists. Your selections for Interventions, Disease/Condition, and Data Table 4 Anatomic Site are cumulative. For other fields, press and hold the <Shift> or <Ctrl> key to select multiple options.

Search Criteria

Description/Instructions

Assigned To

To limit the search results to trials that are currently assigned to any one abstractor, select the abstractor's name from the drop-down list.

Checked Out By

To limit the search results to trials that are currently checked out to any one abstractor, select the abstractor's name from the drop-down list.

Submitted Between
  • To limit the search results to trials submitted on a given date, enter a date or in the first date field only.
  • To limit the search results to trials submitted during a given date range, enter a start date in the first date field, and an end date in the And date field. The range of dates is inclusive of the start and end dates.
Submitted ByTo limit the search results to trials submitted by a given organization, click Look Up and follow the instructions in Searching for Organizations .
Processing Priority

To limit the search results to trials by with a given priority, select one of the following:

  • All. Includes all levels of priority. This is the default unless you select some other priority.
  • 1 - High
  • 2 - Normal
  • 3 - Low

Submission Type

Select one or more of the following submission types from the list:

  • All - Original and amended submissions
  • Original - Original submissions
  • Update - Updated submissions
  • Amendment - Amended submissions

On-Hold Status

Select one or more of the following On-Hold statuses from the list:

  • All - Search for trials without consideration of On Hold status.
  • On Hold (now) - Limits your search to trials that are currently on hold.
  • Not On Hold (now) - Limits your search to trials that are currently not on hold.

  • On Hold (at any time) - Limits your search to trials that have ever been on hold.

On-Hold Reason

Select one or more of the following On-Hold reason codes from the list:

The following table defines the reason codes for the on-hold status:
CodeDefinition
Submission Incomplete (Submitter)Required information has been requested
Submission Incomplete - Missing Documents (Submitter)The following errors are associated with the Submission Incomplete code:
  • Wrong protocol document or IRB approval
  • Outdated IRB approval
  • Missing Informed Consent
  • Missing/incomplete Participating Sites document
Invalid Grant (Submitter)Grant validation failure. The system generates a message to the submitter when this occurs.
Pending CTRP Review (CTRP)CTRP review has been requested
Pending Disease Curation (CTRP)Disease curation has been requested
Pending Person Curation (CTRP)Person curation has been requested
Pending Organization Curation (CTRP)Organization curation has been requested
Pending Intervention Curation (CTRP)Intervention curation has been requested
Other (Submitter)Any other reason not listed above, where processing of the trial is waiting for the submitter
Other (CTRP)Any other reason not listed above, where processing of the trial is waiting for CTRP

If you select a reason code, but not an On-Hold Status option, the system automatically searches for trials with the On Hold (at any time) status.

Processing Status

Select one or more processing statuses from the list. For processing status definitions, see Trial Processing Statuses.

Disease/Condition

Start typing the name of a disease or condition. All of the matching diseases/conditions in the system appear, with the matching text in bold. Select one or more diseases/conditions.

To view a disease/condition's position in the disease tree, click the tree icon (Tree icon, as it appears in Search Criteria page ) next to it. You can navigate the disease tree and double-click a term to include it in your search criteria selection.

Interventions

Start typing the name of an intervention. All of the matching interventions in the system appear, with the matching text in bold. The interventions in the list appear in the following format:

Preferred Name (Type Code/ClinicalTrials.gov Type Code)

Select one or more interventions.

NCI Sponsored

Select an option to limit the search results to trials that are either sponsored by, or not sponsored by, the NCI.

 


DCP/CTEP Trials

Select the sponsor organization from the drop-down list. Valid values are as follows:

  • All 
  • CTEP and DCP PIO Trials Only
  • CTEP PIO Trials Only
  • DCP PIO Trials Only
  • Exclude CTEP and DCP Trials

DCP is an abbreviation of Division of Cancer Prevention. CTEP is an abbreviation of Cancer Therapy Evaluation Program. PIO is an abbreviation of Protocol and Information Office.

Milestones

  • To limit your search to a trial that has reached a milestone to date, select Has a milestone, and then select the milestone from the drop-down list.
  • To limit your search to a trial that has a current milestone, select Has a last milestone, and then select the milestone from the drop-down list.

For individual milestone definitions, see Processing Trial Milestones.

Show Trials Ready for

Select one or more of the following processing statuses from the matrix:

  • (Ready for) Administrative Abstraction
  • (Ready for) Administrative QC
  • (Ready for) Scientific Abstraction
  • (Ready for) Scientific QC

For processing status definitions, see Trial Processing Statuses.

Data Table 4 Anatomic SiteSelect one or more anatomic sites.

The system will not return any results if you select certain combinations of search criteria. For example, selecting a name from the Checked Out By list cancels out the Not Checked Out option when selected together. If you select no other criteria for the same search, the system will not return results.

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Using the Super Abstractor's Dashboard Results Page

The abstraction dashboard's Results page displays trials that meet the criteria you selected on the Search Criteria page.

Results page in the Super Abstractor's Dashboard

The Results page provides up-to-the-minute details of each trial, including the following:

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How to Use the Results Page

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Do this

Sort the list of trials

By default, the system sorts the trials by priority, from 1 (high) to 3 (low). To sort the list by any other column, click any column header. To reverse the order, click the column header again. An arrow indicates the sort order:

  • Ascending: Down arrow indicates that you can click to sort in descending order.
  • Descending: Up arrow indicates that you can click to sort in ascending order.

Update the list of trials

Click the Refresh button.

Export the list of trials to a file

On the upper or lower right corner of the page, click one of the following:

  • Click CSV to create a generic comma-separated value file.
  • Click Excel to create a Microsoft Excel spreadsheet.

View trial details

Click an NCI Trial Identifier link. The Details page appears with information about the trial you selected.

 

Results page in the Super Abstractor's Dashboard with annotations highlighting features

Although you can sort the trials by column, you can use PA's trial search feature to find a specific trial or trials that meet specified criteria. See Searching for Trials in PA .

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Using the Super Abstractor's Dashboard Details Page

The abstraction dashboard's Details page displays information about the trial you select from the abstraction dashboard's Workload page or Results page.

Details page in the Super Abstractor's Dashboard

The Details page includes the following trial details:

FieldDescription
Submission Type

The

submission type:
  • Complete: An original submission of a Complete (National, Externally Peer-Reviewed, or Institutional) trial
  • Abbreviated: An original submission of an Abbreviated (Industrial) trial
  • Amendment: An amendment submitted for a Complete or Abbreviated trial

For information, refer to Processing Trial History Information (original versus amendment) or Abstracting NCI-Specific Information (Complete versus Abbreviated).

NCI ID

The unique ID assigned to the trial by the CTRP.

NCI Trial Identifiers

The prefix "NCI" is implicit in the NCI trial identifiers.

ClinicalTrials.gov Identifier

The unique ID assigned to the trial by the National Clinical Trial program (ClinicalTrials.gov) for trials that have been submitted to ClinicalTrials.gov Protocol Registration System (PRS) previously. This ClinicalTrials.gov ID appears as "NCT" followed by 8 numeric characters (such as NCT12345678). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CTEP ID

The unique ID assigned to the trial submitted by CTEP (Cancer Therapy Evaluation Program). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

DCP ID

The unique ID assigned to the trial submitted by DCP (Division of Cancer Prevention). For details, refer to Abstracting Trial Descriptions, Titles, and Identifiers.

CDR ID (PDQ ID)

The number assigned to trials in the Clinical Data Repository. For details, refer to Abstracting Interventions.

Submitting Organization

The organization associated with the CTRP user who submitted the trial to CTRP.

Submission Date

The

date on which the CTRP user submitted the trial.

Amendment #

If the trial submitter specified a value as the amendment number while amending the trial, this field displays that value. (This value may be a text string, whereas the submission number is numeric.) For instructions on revising this value, refer to Editing Trial Submission History.

Trial Category

The category of the trial, as determined by the submission of a full protocol (Complete) or a ClinicalTrials.gov import (Abbreviated). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

Trial Type

The primary investigative techniques used in the protocol (interventional or non-interventional). The non-interventional category includes observational and ancillary/correlative studies. For information, refer to Trial Types and Subtypes, Abstracting Interventional Trial Design, and Abstracting Non-Interventional Trial Design.

Data Table 4 Funding

The type of Data Table 4 funding sponsorship (National, Externally Peer-Reviewed, Institutional, or Industrial). For information, refer to CTRP Trial Categories, Study Sources and Abstracting NCI-Specific Information.

On Hold Date

The date on which the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

Off Hold Date

The date on which the abstractor took the trial off hold, if applicable. For details, refer to Putting Trial Processing On Hold.

On Hold Reason

The reason why the abstractor put the trial on hold, if applicable. For details, refer to Putting Trial Processing On Hold.

NCI Sponsored?

An indication whether National Cancer Institute (NCI) sponsored the trial. For details, refer to Abstracting Sponsors and Responsible Parties.

Assigned To

Displays the name of the abstractor assigned to the trial by a Super Abstractor. Only users with the Super Abstractor role can assign a trial to another PA user. For information, refer to Assigning Trials to Abstractors.

Submission Source

The

means by which the trial was submitted to the CTRP:
  • Batch: Trials submitted via the NCI CTRP Registration Batch Upload site
  • ClinicalTrials.gov: Trials imported from ClinicalTrials.gov
  • Grid Service: Trials submitted via the NCI CTRP web services
  • PDQ: Trials submitted via the NCI Physician Data Query database
  • Registry: Trials submitted via Registration
  • REST Service: Trials submitted via NCI CTRP Registration REST Service
  • Other: Trials submitted via any method other than those listed above

Processing Priority

The

importance assigned to the trial by a Super Abstractor:
  • 1 = High
  • 2 = Normal
  • 3 = Low
Only users with the Super Abstractor role can assign a priority to a trial. For information, refer to Assigning Trial Priorities.

Trial Processing Comments

Any comments that an abstractor has recorded for this trial. This field also allows you to enter new comments about the trial. An abstractor can also add comments on the Trial Identification page. For information, refer to Viewing Trial Identification Details.

Processing Status

The current status of the trial in the CTRP trial processing work flow. For information, refer to Trial Processing Statuses and Abstracting Trial Statuses.

Processing Status Date

The date on which the current processing status was recorded.

Admin Check-out

The Administrative Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Scientific Check-out

The Scientific Abstractor who has the trial checked out currently (if applicable). For details, refer to Checking In and Checking Out Trials.

Milestone (table)

A list of the milestones recorded to date. For details, refer to Processing Trial Milestones.


How to Use the Details Page

To do this...Do this

Check the trial in or out

Click the Admin Check In/Out, Scientific Check In/Out, or  Admin/Scientific Check In/Out link. You can check the trial out for administrative abstraction, scientific abstraction, or both simultaneously.

The trial is checked out to you, preventing other users from abstracting the same trial at the same time. If you check out the trial for administrative abstraction only, a Scientific Abstractor can process the trial simultaneously, and vice versa.

These links are not available when the trial is currently checked out by both an Administrative Abstractor and a Scientific Abstractor simultaneously.  Current check-out information is displayed on the Details page.

If a Super Abstractor assigned the trial to you, it will already be checked out to you when you log in. You can check it back in when you have finished processing it. See Checking In and Checking Out Trials.

View check-out history

Click the Check-Out History link.

The Trial Check-Out History page displays records of each check-out/check-in event. For details, see Viewing Check-Out History Records.

Accept the trialClick the Validate link. This link is available only for trials that have been submitted but not accepted yet.

Abstract the trial

Click the Abstract link.

View the TSR

Click the View TSR link.

Assign the trial to an abstractor

Next to Assigned To, select the user from the drop-down list, and then either click Save or continue to make other changes on the Details page. (You do not have to click Save after each task, but be sure to click Save before leaving the Details page if you assigned a trial to an abstractor, changed the processing priority, or entered a comment.)

The system checks the current trial out to the assignee for abstraction.

Change the processing priorityNext to Processing Priority, select the priority number from the drop-down list, and then either click Save, or continue to make other changes on the Details page.

Enter comments

Enter text in the Trial Processing Comments text box, then click Save, or continue to make other changes on the Details page.

 

Details page in the Super Abstractor's Dashboard with annotations highlighting features

In the figure above, a Super Abstractor has not assigned the trial to a particular abstractor for processing, and has kept the default processing priority (2 - Normal).

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Assigning Trial Priorities

As a Super Abstractor, you can assign a priority number to a trial from the abstraction dashboard's Details page. Trial priority is an indication of the relative importance of the trial, from high priority to low, as follows:

  • 1 = High. Assigning this priority moves the trial to the top of the abstractor's list of trials to process.
  • 2 = Normal
  • 3 = Low. Assigning this priority moves the trial to the bottom of the abstractor's list of trials to process.

Details page in the Super Abstractor's Dashboard with annotation showing Processing Priority field

In the figure above, a Super Abstractor assigned the trial to an abstractor and made the processing of this trial a High priority (1).

How to Assign Trial Priorities

  1. Search for the trial you want to prioritize by following the instructions in Using the Super Abstractor's Dashboard Search Criteria Page .
  2. On the Results page, click the NCI Trial Identifier link for the trial you want to prioritize. The Details page appears.
  3. At the bottom of the Details page, next to Processing Priority, select the priority number from the drop-down list.
  4. Optionally, enter text in the Trial Processing Comments text box describing the reason for the priority assignment.
  5. Click Save.

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Assigning Trials to Abstractors

As a Super Abstractor, you can assign a trial to another PA user for processing. The user must be affiliated with your organization.

When you assign a trial to an abstractor, the system does the following:
  • If the trial is already checked out by someone else, the system checks it back in, stamps it with the current date and time, and then checks it out to the selected abstractor (again using the current date).
  • If the trial is not checked out by someone else, the system checks out the trial to the abstractor based on the abstractor’s role. For example, if the abstractor is a scientific abstractor, the system checks the trial out for scientific abstraction.

Details page in the Super Abstractor's Dashboard with annotation highlighting Assigned To field

In the figure above, a Super Abstractor assigned the trial to an abstractor and made the processing of this trial a High priority (1).

How to Assign Trials to Abstractors

  1. Search for the trial you want to assign by following the instructions in Using the Super Abstractor's Dashboard Search Criteria Page .
  2. On the Results page, click the NCI Trial Identifier link for the trial you want to assign. The Details page appears.
  3. At the bottom of the Details page, next to Assigned to, select the user from the drop-down list.
  4. Optionally, enter text in the Trial Processing Comments text box describing the reason for the assignment.
  5. Click Save.

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