Page History

Required (R)/Conditional (C) 

Accrual Data Element 

Definition 

Subject 

Partial Subject 

Accepted Values 

Study Subject ID 

Enter the unique Patient ID as per the lead organization or the study site where the subject is registered. 

R 

R 

Any numeric or alphanumeric value 

Study Subject Birth Date (MM/YYYY) 

Enter the subject's month and year of birth in the format MM/YYYY. 

Note: The subject's age reported in CTRP cannot be greater than 125 years. 

R 

Accrual

application format: MM/YYYY 

REST Services format: YYYY-MM-DD 
Batch Upload format: YYYYMM 

Study Subject

Sex 

Select the subject’s biological sex.

If biological sex information is not available, select Unknown. 

R 

Male 
Female 
Unspecified 
Undifferentiated 
Unknown 

Study Subject Race 

Select one or more values for race.  

To select multiple races, select one race, and then press and hold the CTRL/CMD key as you select the other(s). 

R 

American Indian or Alaska Native 
Asian 
Black or African American 
Native Hawaiian or Other Pacific Islander 
Not Reported 
Unknown 
White 

Study Subject Ethnicity 

Select a value for ethnicity. 

R 

Hispanic or Latino 
Not Hispanic or Latino 
Not Reported 
Unknown 

Study Subject Country 

Select the study subject's country of residence. 

R 

CTRP is using the International Standards Organization country codes: 

https://www.iso.org/obp/ui/#search 

Study Subject Zip Code 

Enter the study subject’s zip code.  

C 

C 

Required if the Study Subject Country is

the US, US territories and outlying islands. 

Must be in a 5 digit or 9 digit (DDDDD-DDDD) format 

Registration Date 

Enter the date that the subject was reg

istered on the study. 

R 

R 

User Interface format: MM/DD/YYYY 
REST format: YYYY-MM-DD 
Batch Upload format:

YYYYMMDD 

Disease 

Click Look Up, and follow the instructions in Selecting Diseases for Study Subject Records. 

Note: For ICD-O-3, CTRP uses a hybrid model with the codes from IACR and the codes in NCI SEER that are not available in IACR. 

R 

Partial Subject: 

Disease is not required. 

ICD-O-3: If Disease is reported, Site is also required. 

 
Study Subject: 

Disease Code is required for all trial types. 

ICD-O-3:

Disease and

Site are required. 

Site (for ICD-O-3 Disease Codes) 

Click Look Up, and follow the instructions in Selecting Sites for Study Subject Records Using ICD-O-3 Codes. 

Site Code information is available at: 

http://www.iacr.com.fr/index.php?option=com_content&view=category&layout=blog&id=100&Itemid=577 

Note: CTRP uses a hybrid model with the codes from IACR and the codes in NCI SEER that are not available in IACR. 

C 

Partial Subject: 

Site is not required. 

ICD-O-3: If Site is reported, Disease is also required. 

 
Study Subject: 

Site is required for all trial types.  

ICD-O-3: Site and

 Disease are required. 

Participating Site 

Select the appropriate site from the drop-down list. 

R 

R