Accessing

You can make an item available to the public or share it with a user or a user group.

The following sections describe how to add access and share an item, edit access, or remove access.

Adding Access and Sharing

To add access or share an item

1. On the Update page from the Access to field, click Add.
   The Access Information dialog box opens.
2. For Access By, you can specify the group or user to which you are sharing the item, or you can make the item available to the public:
   • Collaboration Group:
     
     1. Collaboration Group appears below the option.
     2. Enter a group name and click Search.
     3. Any matching groups will be listed to the right.
     4. Select a group from the list.
   • User:
     
     1. User Login Name appears below the option.
     2. Enter a user login name and click Search.
     3. Any matching users will be listed to the right.
     4. Select a user from the list.
   • Public: If you click this option, Public appears in the Collaboration Group box and cannot be edited.
3. For Access to, specify whether the selected group or user can read, update, and delete the item or read (only).
4. Click Cancel to remove the entries or click Save to add the access entries.
   The Update page Access to panel is updated.

Editing Access

To edit the access

1. On the Update page, from the Access by field, click Edit next to the access entry.
2. From the Access Information dialog box, make changes, and click Save.
   The Update page is changed.

Removing an Access Listing

To delete a listing

1. On the Update page, from the Access by field, click Edit next to the access entry.
2. From the Access Information dialog box, click the Remove button.
   The message Are you sure you want to delete? appears.
3. Click OK.
   The access listing is removed from the Update page.