You can make an item available to the public or enable access for users or a collaboration group.
The following sections describe how to change, edit or remove access.
Specifying Access to an Item and Submitting for Public Release
To specify access to an item
- Once you add the required information, the Access to the panel lists who initially has access based on your user role.
- As a Public user, you have access, along with any Researcher or Curator.
- As a Researcher, you have access, along with any Curator.
- As a Curator, you and any Curator has access.
- To modify the default access, click Add next to Access to the..., and the Access Information panel opens.
- Click Collaboration Group and enter part or all of the Collaboration Group Name.
or
Click User and enter part or all of the User Login Name. - Click Search.
- Select an item from the drop-down list to populate the name.
From the Access to the... list, specify READ (only) or READ WRITE DELETE access.
Public Access to
If you are a Curator and select Public, Access to is pre-populated with READ (only) and cannot be changed.
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- Click Save.
The Access panel is updated, and the item is added to My Workspace with the status, In Draft until the information is completely entered. - If you want the item to be publicly-accessible, and you are not a Curator, click Submit for Review at the bottom of the sample, protocol, or publication page.
- The item is added to My Workspace with the status, Pending. When it is approved, the status changes to Public.
Editing Access
To edit the access
- Next to the Access to listing click Edit next to the access entry.
- From the Access Information dialog box, make changes, and click Save.
The Access panel is updated.
Removing an Access Listing
To delete a listing
- Next to Access to, click Edit next to the access entry.
- From the Access Information dialog box, click Remove.
The message Are you sure you want to delete? appears. - Click OK.
The Access panel is updated.