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Topic Links

This page is simply a wiki shortcut.

This page displays subject matter that is included, in context, in many of the web pages that constitute the CTRP application user's guides.

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Getting Help

This page contains select topics that help you to understand and use the NCI CTRP Registration application. You can find more comprehensive documentation in the NCI CTRP Registration User's Guide.

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Adding Sites

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Amending Trials

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Converting Documents to PDF

Abstractors use the information provided in the documents you upload in Registration to validate and complete trial data in Protocol Abstraction (PA). To facilitate data entry, the abstractors may copy and paste information from your documents into fields in the PA interface.

Trial-related documents uploaded as Microsoft Word (.doc), Microsoft Excel (.xls, .xlsx, .xlsm, or .xlsb), and WordPerfect files contain text that abstractors can copy and paste directly. PDFs (portable document format) contain text that abstractors can copy  only if the content was created from other text-based applications such as Word or Excel.


Abstractors can not copy and paste text from scanned documents

Avoid uploading PDFs of scanned documents. They can not be edited, copied, or read with OCR (optical character recognition) applications.

Adobe provides a plug-in for most text-based word processing applications that enables you to convert your files to PDFs. Once you have converted the files, you can read the documents in Adobe Reader. Others can read the content as well but are not able to make changes to your file. You can download the Adobe PDF Reader for free from the Adobe website Exit Disclaimer logo .

Microsoft provides instructions for converting files to PDFs both on their website Exit Disclaimer logo and in the Help documentation in each of its applications.


When searching for help, use "save file as pdf" as the search term.

You do not need a document converter in Mac OSX. Instead, print your documents to a PDF file.

How to Convert Text-Based Files to PDFs in Mac OSX

  1. Open your text file in its original format (such as .doc or .xls).
  2. Click File > Print.
  3. In the Print window, click the PDF button at the bottom-left and select the Save as PDF option.
  4. Choose the file location, rename your PDF file, and then click Save.

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Displaying Trial Ownership

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Editing Trial Details

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Granting and Revoking Administrative Authority

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Managing Access to the Subject Accrual Application

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Managing Participating Site Record Ownership

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Managing Program Codes and Targeted Accrual

This section describes how to:

  • Manage the set of program codes and program code assignments for the organization family. Most of this section provides instructions for that task.

  • Manage targeted accrual, the total number of participants expected to accrue at all of the sites within your organization family participating on a study. For instructions, refer to Managing Targeted Accrual.

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Using the Manage Program Codes Master List Page

Viewing Program Codes

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Adding Program Codes

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Editing Program Codes

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Deleting or Inactivating Program Codes

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Viewing the Assignments for a Program Code

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Using the Manage Program Code Assignment & Targeted Accrual for Your Center Page

Replacing a Program Code

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Assigning Program Codes to Multiple Trials

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Assigning a Program Code to a Single Trial

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Unassigning Program Codes from Multiple Trials

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Unassigning a Program Code from a Single Trial

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Viewing Your Participation

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Managing Targeted Accrual

If you are a Site Administrator, you can add the total number of participants expected to accrue at all of the sites within your organization family participating on a study. You can add this information to the trials described in Managing Data Table 4 Information for Your Center.

  1. On the toolbar, click Administration > Manage DT4 Information > Manage DT4 Information for Your Center. A page by that name appears.

  2. In the row for the trial of interest, in the Targeted Accrual for Your Center column, specify the targeted accrual:
    1. Click the existing value (or Empty). A text box appears.
      The targeted accrual field, in edit mode
    2. Change the value or enter a new one. When done, click the check mark. The system saves your changes.

This value appears in the Your Center Total column of the Data Table 4 report. For instructions on generating that report, refer to Running CTRP Data Table 4 Reports.

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Managing Trial Ownership

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Managing Your Account

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Registering Industrial and Other Trials

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Registering New Complete Trials

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Searching for Organizations

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Searching for Persons

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Searching for Trials

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Trial Status Rules for Start and Completion Dates

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Updating Trials

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Verifying Trial Data

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Viewing Accrual Assignment History by Trial

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Viewing Accrual Assignment History in Registration

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Viewing Trial Details

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Working with Search Results

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