Using the Super Abstractor's Dashboard Search Criteria Page - Include v4.4

The abstraction dashboard's Search Criteria page enables you to search for trials that meet the criteria you select.

When you select two or more search criteria, the search includes only those trials that contain both/all criteria. For example, if you select Processing Status = Accepted, and Priority = 1 - High, the results will include only those trials that have been Accepted AND are Priority 1.

How to Search for Trials Using the Search Criteria Page

Type or select any of the search criteria listed in the following table, and then click Search.

Selecting multiple options

You can select more than one option in many of the criteria lists. Your selections for Interventions, Disease/Condition, and Data Table 4 Anatomic Site are cumulative. For other fields, press and hold the <Shift> or <Ctrl> key to select multiple options.

Search Criteria

Description/Instructions

Assigned To

To limit the search results to trials that are currently assigned to any one abstractor, select the abstractor's name from the drop-down list.

Checked Out By

To limit the search results to trials that are currently checked out to any one abstractor, select the abstractor's name from the drop-down list.

Submitted Between

To limit the search results to trials submitted on a given date, enter a date or in the first date field only.
To limit the search results to trials submitted during a given date range, enter a start date in the first date field, and an end date in the And date field. The range of dates is inclusive of the start and end dates.

Submitted By To limit the search results to trials submitted by a given organization, click Look Up and follow the instructions in Searching for Organizations.

Processing Priority

To limit the search results to trials by with a given priority, select one of the following:

All. Includes all levels of priority. This is the default unless you select some other priority.
1 - High
2 - Normal
3 - Low

Submission Type

Select one or more of the following submission types from the list:

All - Original and amended submissions
Original - Original submissions
Update - Updated submissions
Amendment - Amended submissions

On-Hold Status

Select one or more of the following On-Hold statuses from the list:

All - Search for trials without consideration of On Hold status.
On Hold (now) - Limits your search to trials that are currently on hold.
Not On Hold (now) - Limits your search to trials that are currently not on hold.
On Hold (at any time) - Limits your search to trials that have ever been on hold.

On-Hold Reason

Select one or more of the following On-Hold reason codes from the list:

The following table defines the reason codes for the on-hold status:

Code	Definition
Submission Incomplete (Submitter)	Required information has been requested
Submission Incomplete - Missing Documents (Submitter)	The following errors are associated with the Submission Incomplete code: Wrong protocol document or IRB approval Outdated IRB approval Missing Informed Consent Missing/incomplete Participating Sites document
Invalid Grant (Submitter)	Grant validation failure. The system generates a message to the submitter when this occurs.
Pending CTRP Review (CTRP)	CTRP review has been requested
Pending Disease Curation (CTRP)	Disease curation has been requested
Pending Person Curation (CTRP)	Person curation has been requested
Pending Organization Curation (CTRP)	Organization curation has been requested
Pending Intervention Curation (CTRP)	Intervention curation has been requested
Other (Submitter)	Any other reason not listed above, where processing of the trial is waiting for the submitter
Other (CTRP)	Any other reason not listed above, where processing of the trial is waiting for CTRP

If you select a reason code, but not an On-Hold Status option, the system automatically searches for trials with the On Hold (at any time) status.

Processing Status

Select one or more processing statuses from the list. For processing status definitions, see Trial Processing Statuses.

Disease/Condition

Start typing the name of a disease or condition. All of the matching diseases/conditions in the system appear, with the matching text in bold. Select one or more diseases/conditions.

To view a disease/condition's position in the disease tree, click the tree icon () next to it. You can navigate the disease tree and double-click a term to include it in your search criteria selection.

Interventions

Start typing the name of an intervention. All of the matching interventions in the system appear, with the matching text in bold. The interventions in the list appear in the following format:

Preferred Name (Type Code/ClinicalTrials.gov Type Code)

Select one or more interventions.

NCI Sponsored

Select an option to limit the search results to trials that are either sponsored by, or not sponsored by, the NCI.

DCP/CTEP Trials

Select the sponsor organization from the drop-down list. Valid values are as follows:

All
CTEP and DCP PIO Trials Only
CTEP PIO Trials Only
DCP PIO Trials Only
Exclude CTEP and DCP Trials

DCP is an abbreviation of Division of Cancer Prevention. CTEP is an abbreviation of Cancer Therapy Evaluation Program. PIO is an abbreviation of Protocol and Information Office.

Milestones

To limit your search to a trial that has reached a milestone to date, select Has a milestone, and then select the milestone from the drop-down list.
To limit your search to a trial that has a current milestone, select Has a last milestone, and then select the milestone from the drop-down list.

For individual milestone definitions, see Processing Trial Milestones.

Show Trials Ready for

Select one or more of the following processing statuses from the matrix:

(Ready for) Administrative Abstraction
(Ready for) Administrative QC
(Ready for) Scientific Abstraction
(Ready for) Scientific QC

For processing status definitions, see Trial Processing Statuses.

Data Table 4 Anatomic Site Select one or more anatomic sites. For a list of values, refer to Anatomic Site Values.

The system will not return any results if you select certain combinations of search criteria. For example, selecting a name from the Checked Out By list cancels out the Not Checked Out option when selected together. If you select no other criteria for the same search, the system will not return results.

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