Managing Permissions

The system allows users to manage permissions in the following ways: 

• If your user account has the Own permission on a collection or a data file, you can manage permissions on that data. 
• If your user account has the Group Administrator role, you can manage permissions on any collections or data files.

To manage permissions:

1. Use one of the following methods to locate the permissions icon for a collection or file:
   • Search for data as described in Searching for Data via the Web GUI. The search results page appears. Locate the permissions icon for the collection or file of interest. (You might need to scroll to the right within the results list.)
   • Browse for the data and view details as described in Viewing Data Details via the Web GUI. The Collection page or Data File page appears, listing all attributes for the collection or data file. 
     
     
2. Click the permissions icon (). The Permissions page appears. 
   
   
3. Consider sharing the data with one or more users or groups: 
   
   
   1. Scroll down to the bottom of the page and specify whether you want to share the data with users or groups.
      
      
      
      
   2. Next to the Users or Groups field, click Search. The Assign Users or Assign Groups page appears. 
      
      
   3. Search for users or groups as described in Finding a User or Finding a Group. Search results appear. 
      
      
   4. In the search results, locate the user or group with whom you want to share data. For instructions on sorting, filtering, and navigating the search results page, refer to Using Search Results and Other Lists.
      
      
   5. In the first column, click the row for the user or group you want to add. A check mark appears in that column for that row. You can also select all rows in the search results by clicking the column header for the selection column. 
      
      
   6. Click Assign. The Permissions page reappears, listing the selected users or groups in the Users or Groups field, with values separated by a semicolon (;).
      
      
   7. In the Permissions field, select Own, Write, or Read.
      
      
   8. Click Add. The selected users or groups appear in a list.
      
      
   9. Click Assign. The system displays a message to indicate whether the permissions for the collection or file were updated successfully. 
      
      

4. Consider changing the permission setting for a user or group:
   
   

   1. In the row for the user or group of interest, select the permission level you want that user or group to have. The following table describes each permission level:

      Permission Level	Description
      Own	A user with the Own permission owns the data. This user can do everything a user with the Write level can do. This user can also assign to other users or groups permissions to access the data.
      Write	A user with the Write permission level can do everything a user with the Read level can do. This user can also create a collection, upload files, and update metadata.
      Read	A user with the Read permission level can view the data (via search or browse) and download the data.
      None	All users can view reports and subscribe to notifications. However, if you assign to a user or group the None permission level for a collection or a data file, that user or group will not be able to view, download, edit, or assign permissions to access the data.

      
      
      

   2. Click Assign. The system displays a message to indicate whether the permissions for the collection or file were updated successfully. If you had changed the permission level for a user or group to None, that user or group disappears from the list.