In your role as abstractor, you can assign or remove ownership of any trial record. The system sends a notification of change of ownership to the appropriate user each time you assign/remove trial ownership.

How to Assign Trial Record Ownership

1. Search for the trial of interest. For instructions, refer to Searching for Trials in PA.

2. In the search results, click the NCI Trial Identifier link for that trial. The Trial Identification page appears.

3. On the Trial Identification page, check out the trial. For instructions, refer to Checking In and Checking Out Trials. (This checkout step is optional for Super Abstractors.)

4. On the main menu, click Assign Trial Ownership. The Assign Trial Ownership page lists the current trial record owner(s).
   
   Assign Trial Ownership Page-Current Trial Owners
5. Search for the user to whom you want to assign ownership.
   
   1. To search for an individual user, enter the name(s) and/or email address in the fields provided.
   2. To search for users in an organization, click Look Up Org and search for the user's affiliated organization by following the instructions in Searching for Organizations.
      After selecting the organization, you are returned to the Assign Ownership page.
6. Click Search.
   The results of your search are displayed.
   
   Search Results List
   
7. In the Action column, click Assign Ownership for each user you want to designate as an owner of the current trial record. If you are assigning ownership to an Abbreviated trial, click OK on the pop-up message to confirm your assignment.

In your role as abstractor, you can remove ownership from any user currently designated as trial record owner.

How to Remove Trial Record Ownership

1. Search for the trial of interest. For instructions, refer to Searching for Trials in PA.

2. In the search results, click the NCI Trial Identifier link for that trial. The Trial Identification page appears.

3. On the Trial Identification page, check out the trial. For instructions, refer to Checking In and Checking Out Trials. (This checkout step is optional for Super Abstractors.)

4. On the main menu, click Assign Trial Ownership. The Assign Trial Ownership page lists the current trial record owner(s).
   
   Assign Trial Ownership Page-Current Trial Owners
5. In the Action column, click Remove Ownership for each user you no longer want designated as an owner of the current trial record. The system removes the user from the list of trial record owners.

All trial record owners, both original submitters and owners that have been assigned as trial record owners, receive system-generated email notifications regarding the trial throughout its processing workflow by default.
Some owners may want to opt out of these email notifications. As an abstractor, you can designate which of the owners receive them.

How to Manage Trial Record Owner Email Notifications

1. Search for the trial of interest. For instructions, refer to Searching for Trials in PA.

2. In the search results, click the NCI Trial Identifier link for that trial. The Trial Identification page appears.

3. On the Trial Identification page, check out the trial. For instructions, refer to Checking In and Checking Out Trials. (This checkout step is optional for Super Abstractors.)

4. On the main menu, click Assign Trial Ownership. The Assign Trial Ownership page lists the current trial record owner(s).
   
   Assign Trial Ownership Page-Current Trial Owners
5. In the Email Notifications Column, do one of the following:
   
   • To indicate that an owner will receive email notifications, select the check box in the appropriate row.
     - or -
   • To indicate that an owner will not receive email notifications, clear the check box in the appropriate row.