LexEVS Meeting Minutes - 2024.09.04

Agenda

EVS Discussion

Open System Tickets

Ticket	Description	Actions, Update
	Stage ready	NCIt, NCIm, Termform. added Jason as watcher
	DataDog feature requests	Exportable reports pending
	Adobe Launch banners	Implementing new technology for emergency banners - Manish says there is nothing to install on our side, other than a tag in header. Need to add ticket for Report Exporter

	LEXEVS UPDATES
EVS transition to virtual machines	STATUS: Tomcat 9 up on Stage repoint URLs to new services Some lingering issues being worked on with NCIm Scott working on reviewing logs - looks like configuration issue DataQA work has begun - will try and get update within 1 week Prod work has begun - on Prod2 CTS2 shut down on Prod on Aug 27

Monthly Planning and Focus	Completed Sprint - Sprint 222 (July 08- Aug 05)- Current Sprint - Sprint 223(Aug 05 - Aug 30) - For the month of August 2024 Report Exporter EVSREPEXP-509 Add file template functionality SUNSET-21 Data Processing SUNSET-22 Data Deployments SUNSET-23 Code Deployments SUNSET-24 Metrics dashboard and reports SUNSET-29 Dependency ID SUNSET-30 Code Review SUNSET-31 Stable Java 17 Release SUNSET-32 Report Exporter SUNSET-33 CTS2 SUNSET-52 Personal computers
Report Exporter	Doing Java 17 - on Prod In progress: implement file-based template storage In Prod - but some issues, possible deployment errors EVSREPEXP 508 Doing branch cleanup in prep for handoff - complete Need ticket for Apache Launch Banner - Report Exporter Jira → to Mark
Security	Tomcat 8.5 is EOL - risk if new vulnerability discovered Deadline Oct 24 Prod and DataQA in Progress HTTP vs HTTPS on STage, blocked by Tomcat starting
Statistics Dashboard	OBJECTIVE Build scheduled report or export to document - Discovered not available on gov cloud. Will need to come up with operational procedure Request in but could be "some time" before implemented Mark to follow up on ticket status/ subproject structure Get the Report ready and submitted this week
Team Absences	Mayo Team - MSC - Leidos - QA - Gov -
	EVS SERVICE AND ARCHITECTURE GROUP UPDATES
EVS Service and Architecture Group	Discussions on migrations and vulnerabilities
LexEVS Retirement	Documentation is in SharePoint: EVS Documentation > LexEVS Documentation > Sunsetting LexEVS (link) Setting up Jira tracker for retirement work - SUNSET https://tracker.nci.nih.gov/projects/SUNSET/issues/SUNSET-4?filter=allopenissues Spreadsheet Sharepoint Task Spreadsheet
EVS Website Update	Just had a meeting at 1pm today. Discussed how to get editing access We will be going through Clint for continued editing access Discussed versioning of edits (and how to restore edits) Limitation: we are limited wrt uploading images, still need to go through Clint API Key: Clint and crew will be working on simplifying this process, and will mock up for testing
	DATA UPDATES
Data	Stage upgraded to Java 17/tomcat 9 Data deployment started today, Chuck monitoring and correcting script on the fly Some changes will be seen, such as data verification no longer supported Latest terminologies are being tested, and soon will be ready for deployment ISSUE: with Stage being down, we don't have a "clean" way to do deployment, which means that data deployments would require PROD being down for ~ 2 -3 hours! (we cannot redirect users to STAGE during DATA DEPLOYMENTS) DECIDED: it may be sufficient to notify users of the interuption
	BROWSER UPDATES
Browser	Server has been relatively stable! (crossed fingers)
	QA UPDATES
QA	RC209 on PROD was completed Also completed 24 Data deployment release ... Runtime sanity executions on STAGE
	TERMINOLOGIES LIFECYCLE REPORT
	Terminology Updates and Schedule
Mark Benson TPM Update

Vocabularies Slated for Production

Terminology Updates and Schedule

Vocabulary Name	Local Name	Version	Arrival Date	Loaded to data-qa DB	Date to Stage	Date to Production
Vocabulary Name in LexBIG	Short Name	Version identifier	Date the vocabulary arrived for processing	Has the vocabulary been loaded to the data-qa database?	Approximate date the vocabulary version is scheduled to move to staging	Approximate date the vocabulary version is scheduled to move to production
NCI Thesaurus	NCIt	24.02d	02/27/2024	yes	03/05/24	03/09/24
NCIt-HGNC	NCIt-HGNC	Feb2024	02/27/2024	yes	03/05/24	03/09/24
SwissProt	SwissProt	Feb2024	02/27/2024	yes	03/05/24	03/09/24
CanMed	CanMed	Feb2024	03/09/24	yes	03/12/24	03/17/24
ChEBI	ChEBI	v231	03/09/24	yes	03/12/24	03/17/24
HGNC	HGNC	Mar2024	03/09/24	yes	03/12/24	03/17/24

QA Schedule and Status

see QA Scheduling and Status

SECTION FOR FUNCTIONAL SYSTEM TESTING STATUS ::

Application and Version	Percentage Complete	Estimated Completion Date per Iteration	Priority Level	Type Of Testing	Current Tier for Release (DEV, QA, Stage, Prod)	Expected Production Date
EVS REST API (v1.6)	100%	5/27/2022	High	Progression + Regression	QA	6/6/2022
EVS Explore (v1.6)	100%	5/27/2022	High	Progression + Regression	QA	6/6/2022
EVS REST API(v1.6)	100%	6/1/2022	High	Regression	Stage	6/6/2022
EVS Explore(v1.6)	100%	6/2/2022	High	Regression	Stage	6/7/2022
EVS REST API(22.05e) - Monthly Data Deployment	100%	6/1/2022	High	Regression	Stage	6/3/2022
EVS REST API(22.05e) - Monthly Data Deployment	100%	6/3/2022	High	Regression	Production	6/3/2022
EVS REST API(v1.6)	100%	6/6/2022	High	Regression	Production	6/6/2022
EVS Explore(v1.6)	100%	6/7/2022	High	Regression	Production	6/7/2022
NCIt,NCIm,TermForm(22.05e + GO & HGNC Jun 2022 Deployment)	100%	6/3/2022	High	Regression	Stage	6/6/2022
NCIt,NCIm,TermForm(22.05e + GO & HGNC Jun 2022 Deployment)	100%	6/6/2022	High	Regression	Production	6/8/2022
EVS REST API(22.06d) - Monthly Data Deployment	100%	6/30/2022	High	Regression	Stage , Production	6/30/2022
NCIt,NCIm,TermForm(22.06d) - Monthly Data Deployment	100%	7/8/2022	High	Smoke	Stage,Production	7/8/2022
NCIt,NCIm,TermForm(22.05e + GO & HGNC Jun 2022 Deployment)	100%	6/3/2022	High	Regression	Stage	6/6/2022
NCIt,NCIm,TermForm(22.06d) - Monthly Data Deployment	100%	7/8/2022	High	Smoke	Stage,Production	7/8/2022
NCIt,NCIm,TermForm(ChEBI, GO & HGNC July 2022 Deployment)	100%	7/12/2022	High	Smoke	Stage	7/12/2022
NCIt,NCIm,TermForm(ChEBI, GO & HGNC July 2022 Deployment)	100%	7/13/2022	High	Smoke	Production	7/13/2022
EVS REST API(22.07d) - Monthly Data Deployment	100%	7/27/2022	High	Regression	Stage , Production	7/27/2022
NCIt,NCIm,TermForm(22.07d) - Monthly Data Deployment	100%	8/1/2022	High	Smoke	Stage,Production	8/1/2022
NCIt,NCIm,TermForm(CanMED, GO & HGNC AUG 2022 Deployment)	100%	8/3/2022	High	Smoke	Stage,Production	8/3/2022
EVS REST API - 1.6.1 (Hot Fix Deployment)	100 %	8/3/2022	Highest	Progression + Regression	Stage,Production	8/4/2022

Attendees

Name	Role	Present
Remennik, Lyubov	NIH/NCI
Safran, Tracy	NIH/NCI [C]
Ong, Kim L	NIH/NCI [C]
Lucas, Jason R	NIH/NCI [C]
Bauer, Scott	NIH/NCI [C]
Alkis, Barry	NIH/NCI [C]	<checked in>
Solie, Chuck	NIH/NCI [C]
Kondareddy, Swathi	NIH/NCI [C]
Singh, Itendra	NIH/NCI [C]
Zhang, Chao	NIH/NCI [C]
Johnson, Connie	NIH/NCI [C]
Whiteman, Lori	NIH/NCI [C]
Benson, Mark	NIH/NCI [C]
Andrew Moore	NIH/NCI [C]

JIRA Issues

Recent EVS Stats Dashboard Related Bugs and Features

Key	Summary	T	Created	Reporter	P	Status

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Recent Report Exporter Related Bugs and Features

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Key	Summary	T	Created	Reporter	P	Status

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Recent LexEVS Related Bugs and Features

Key	Summary	T	Created	Reporter	P	Status

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Recent CTS2 Service Related Issues

Key	Summary	T	Created	Updated	Due	Assignee	Reporter	P	Status	Resolution

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ASSIGNED ACTION ITEMS

Description	Due date	Assignee	Task appears on
Benson, Mark (NIH/NCI) [C] to follow-up with Systems if no meeting is scheduled by 09 Oct 2023 - on this ticket; also note	09 Oct 2023	Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2023.10.25
Benson, Mark (NIH/NCI) [C] to schedule a mtg/ discuss a possible CSS file/ENV variable for banner message and report on 11 Oct 2023	11 Oct 2023	Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2023.10.25
Benson, Mark (NIH/NCI) [C] to report on info found out from OCPL on 11 Oct 2023	11 Oct 2023	Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2023.10.25
Benson, Mark (NIH/NCI) [C] to schedule a mtg/ discuss a possible CSS file/ENV variable for banner message and report on 11 Oct 2023	11 Oct 2023	Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2023.10.18
Benson, Mark (NIH/NCI) [C] to report on info found out from OCPL on 11 Oct 2023	11 Oct 2023	Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2023.10.18
Benson, Mark (NIH/NCI) [C] to schedule a mtg/ discuss a possible CSS file/ENV variable for banner message and report on 11 Oct 2023	11 Oct 2023	Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2023.10.11
Benson, Mark (NIH/NCI) [C] to schedule a mtg/ discuss a possible CSS file/ENV variable for banner message and report on 11 Oct 2023	11 Oct 2023	Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2023.10.04
Benson, Mark (NIH/NCI) [C] to reach out to Clint about https://www.cancer.gov/research/resources/resource/235		Benson, Mark (NIH/NCI) [C]	LexEVS Meeting Minutes - 2024.09.11
Get the Report ready and submitted this week			LexEVS Meeting Minutes - 2024.09.04
Mark to follow up on ticket status/ subproject structure			LexEVS Meeting Minutes - 2024.09.04
Mark to follow up on ticket status/ subproject structure			LexEVS Meeting Minutes - 2024.08.28
Mark to follow up on ticket status/ subproject structure			LexEVS Meeting Minutes - 2024.08.21
Mark to follow up on ticket status/ subproject structure			LexEVS Meeting Minutes - 2024.08.14
Tracy to ping for status			LexEVS Meeting Minutes - 2024.08.14
Tracy to send invite to systems to discuss migration in this meeting			LexEVS Meeting Minutes - 2024.07.17
Temporarily block Singapore traffic			LexEVS Meeting Minutes - 2024.06.05
Tracy to request shut down of instance to save resources			LexEVS Meeting Minutes - 2024.06.05
Temporarily block Singapore traffic			LexEVS Meeting Minutes - 2024.05.29
Tracy to request shut down			LexEVS Meeting Minutes - 2024.05.29
Check status of termform and Tomcat9			LexEVS Meeting Minutes - 2024.05.15

Content

Space Tools

Agenda

EVS Discussion

Vocabularies Slated for Production

QA Schedule and Status

Attendees

JIRA Issues

Recent EVS Stats Dashboard Related Bugs and Features

Recent Report Exporter Related Bugs and Features

Recent LexEVS Related Bugs and Features

Recent CTS2 Service Related Issues