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Step

Steps for creating accessible documents in Word

For more information, see

1

Design with accessibility in mind. Only use our template styles, including character styles for common formatting such as bold and italic. Resist overriding template styles.

http://www.webaim.org/

2

Add alternate text to images.

Word 2003

  • Right-click the image, then select Format Picture. The Format Picture dialog box appears. Note: If the Format Picture menu option is not available, show the Picture toolbar and click the Format Picture button.
  • Select the Web tab and then add the appropriate alternative text.

 

Word 2007

  • Right-click the picture and select Size. The Size dialog box appears.
  • Select the Alt Text tab. The image file name is entered into the field by default.
  • Delete the image file name and enter appropriate alternate text.

4

Use meaningful link anchors rather than URLs when possible.

 

5

Configure PDFMaker to tag the document properly.
In Word 2003, select Adobe PDF > Change Conversion Settings.

  • On the Settings tab, select Bookmarks, Links, and Enable Accessibility and reflow.
  • On the Word tab, select Convert cross references, Convert footnote and endnote links, and Enable advanced tagging.
  • On the Bookmarks tab, select Convert Word Headings to Bookmarks and set the proper indent levels.

 

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