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You can make an item available to the public or share it with a user enable access for users or a user collaboration group.

The following sections describe how to add access and share an itemchange, edit access, or remove access.

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Specifying Access to an Item

To add specify access or share an item

1. On the Update page from the Access to field, click Add.
   The Access Information dialog box opens.
2. For Access By, you can specify the Specify whether to change Access by collaboration group or user to which you are sharing the item, or you can make the item available to the public:.
   
   • Click Collaboration Group :
     and enter part or all of the Collaboration Group appears below the optionName.
     Enter a group name and click
     • Click Search.
     • Any matching groups will be listed to the right.
     • Select a group from the drop-down list to populate the group name.
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     User:
     
     • Click User and enter part or all of the User Login Name appears below the option.
       
       1. Enter a user login name and click Click Search.
       2. Any matching users will be listed to the right.
       3. Select a user from the drop-down list to populate the user login.
     • Public: If you click this option, Public appears in Click Public and the Collaboration Group box and cannot be editedis populated with ROLE_ANONYMOUS.
     For

   • From the Access to list, specify

     whether the selected group or user can read, update, and delete the item or read (only).

     READ (only) or READ WRITE DELETE access.

     Info
     title Public Access to
     If you selected Public, Access to is pre-populated with READ (only) and cannot be changed.

      

   • Click Cancel to remove the entries or click Save to add the access entries in the dialog box.
     The Update page Access to panel is updated.

Editing Access

To edit the access

1. On the Update page, from the Access by fieldFrom Access to, click Edit next to the access entry.
2. From the Access Information dialog box, make changes, and click Save.
   The Update page is changedAccess to panel is updated.

Removing an Access Listing

To delete a listing

1. On the Update page, from the Access by fieldFrom Access to, click Edit next to the access entry.
2. From the Access Information dialog box, click the Remove button.
   The message Are you sure you want to delete? appears.
3. Click OK.
   The access listing is removed from the Update page.Access to panel is updated.

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