Page History

You can make an item The following sections describe how to share an item with a user or collaboration group. To make it available to the public, you must be a curator OR submit it for review first.

Specifying User or Group Access

To share it with a user or a user collaboration group.

The following sections describe how to add access and share an item, edit access, or remove access.

Adding Access and Sharing

To add access or share an item

1. On the Update page from the Access to field, click Add.
   The Access Information dialog box opens.
2. For Access By, you can specify the group or user to which you are sharing the item, or you can make the item available to the public:
   • Collaboration Group:
     
     1. Collaboration Group appears below the option.
     2. Enter a group name and click Search.
     3. Any matching groups will be listed to the right.
     4. Select a group from the list.
   • User:
     
     1. User Login Name appears below the option.
     2. Enter a user login name and click Search.
     3. Any matching users will be listed to the right.
     4. Select a user from the list.
   • Public: If you click this option, Public appears in the Collaboration Group box and cannot be edited.
3. For Access to, specify whether the selected group or user can read, update, and delete the item or read (only).
4. Click Cancel to remove the entries or click Save to add the access entries.
   The Update page Access to panel is updated.

Editing Access

To edit the access

1. On the Update page, from the Access by field, click Edit next to the access entry.
2. From the Access Information dialog box, make changes, and click Save.
   The Update page is changed.

Removing an Access Listing

To delete a listing

1. From the Update page, the Access to the panel lists who initially has access to the item based on your user role.
   
   1. As a Public user, you have access, along with any Researcher or Curator.
   2. As a Researcher, you have access, along with any Curator.
   3. As a Curator, you have access, along with any other Curator.
2. Next to Access to the..., click Add. The access information panel opens.
   Image Added
3. Select Collaboration Group or User. Click Search. A list appears next to that button. From the list, select a group or user.
   Image Added

4. From the Access to the... list, specify READ (only) or READ WRITE DELETE access.

   Info
   title Public Access to
   If you are a curator and select Public, Access to is pre-populated with READ (only) and cannot be changed.

    

5. Click Save. The system updates the access information panel and updates the item in My Workspace.

Editing and Removing Access

To edit the access: From the Update page, in the Access to the ... panel, locate the access entry you want to edit. Next to that entry, click Edit. Make changes to the access and click Save. The system updates the access information panel. 

Image Added

To delete a listing: From the Update page

...

, click Edit next to the access entry.

...

From the

...

access information panel, click Delete and confirm the

...

deletion.

...

The system updates the access information panel and updates the item in My Workspace.

Image Added

...