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Step

Steps for creating accessible documents in FrameMaker

For more information, see

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Design with accessibility in mind. Only use our template styles, including character styles for common formatting such as bold and italic. Resist overriding template styles.

[[http://www.webaim.org/]|http://www.webaim.org/|WebAIM website] ]]></ac:plain-text-body></ac:structured-macro>

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Use our latest FrameMaker template that consolidates all paragraph styles into each file in the book.
Important note! If you prefer to import styles from the new template rather than starting with an empty file, do not import styles into the TOC. Use the new TOC template file.

L:\Technical Writing\Templates\FrameMaker Templates\Current FM Templates

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Add alternate text to images.
FrameMaker 7.0

  1. Place all graphics in anchored frames.
  2. Click an anchored frame one time to select it.
  3. Right-click the anchored frame and select Object Properties.
  4. Click the Object Attributes button. The Object Attributes dialog box appears.
  5. In the Alternate box, type an alternate text description for the content of the anchored frame
  6. Click Set and then Set again. A screen reader can now read the alternate text.

 

4

Use row and column headings and captions for all tables. Do not merge table rows or columns. Do not allow rows to break across pages.

 

5

Use meaningful link anchors rather than URLs when possible. Use the Go to URL hypertext marker for all URLs in FrameMaker.

 

6

In the PDF Setup dialog box, select Generate PDF Bookmarks, Generate Tagged PDF (click Default to tag all styles), and Create Named Destinations for All Paragraphs.
Use the latest book file in the template to inherit appropriate bookmark and tag options.

 

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wordaccesstable
wordaccesstable
Creating Accessible Word Documents

The following table explains how you can prepare your Word documents for accessibility. Note that Word documents lose some of the accessibility options you introduce once they reach Acrobat. It is likely that you will need to post-process the file in Acrobat.

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Step

Steps for creating accessible documents in Word

For more information, see

1

Design with accessibility in mind. Only use our template styles, including character styles for common formatting such as bold and italic. Resist overriding template styles.

http://www.webaim.org/

2

Add alternate text to images.

Word 2003

  1. Right-click the image, then select Format Picture. The Format Picture dialog box appears. Note: If the Format Picture menu option is not available, view show the Picture toolbar and click the Format Picture button.
  2. Select the Web tab and then add the appropriate alternative text.
    Word 2007
  1. Right-click the picture and select Size. The Size dialog box appears.
  2. Select the Alt Text tab. The image file name is entered into the field by default.
  3. Delete

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  1. the image file name and enter appropriate alternate text. | |

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  1. 3

    Use row and column headings and captions for all tables. Do not merge table rows or columns. Do not allow rows to break across pages.

     

    4

    Use meaningful link anchors rather than URLs when possible.

     

    5

    Configure PDFMaker to tag the document properly.
    In Word 2003, select Adobe PDF > Change Conversion Settings.

  • On the Settings tab, select Bookmarks, Links, and Enable Accessibility and reflow.
  • On the Word tab, select Convert cross references, Convert footnote and endnote links, and Enable advanced tagging.
  • On the Bookmarks tab, select Convert Word Headings to Bookmarks and set the proper indent levels. | |

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Creating Accessible PDFs

Although the HHS says that PDFs do not need to be 508 compliant if a compliant HTML version of the document exists, it is a good idea to get in the practice of taking as many steps as you can to improve your PDF document's accessibility.

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preparingframe
preparingframe
Preparing FrameMaker Files For Accessibility

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Alternate (alt) text is typically used for describing an image so that screen readers can read it aloud.

FrameMaker limits alternate text to 255 characters.

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Section 508 differentiates between data tables and tables used purely for layout purposes, which it calls layout tables. A layout table would not have a table header. Most of our tables at CBIIT are data tables.

Section 508 specifies that we must do the following to create accessible data tables:

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Microsoft Word also contains the tools necessary to create accessible documents. Perhaps the most important contributing factor to an accessible Word document is the use of Word styles. Properly structured documents that do not use override styles but rather styles defined by a template are the easiest for a screen reader to follow.

Wiki MarkupSee \[# also includes some tips for adding alternate text and creating a tagged See Creating Accessible Word Documents for procedures for adding alternate text and creating a tagged PDF.

For detailed information about creating accessible Word files, see
http://www.webaim.org/techniques/word/. You can also find detailed information in the online help for Adobe Acrobat.

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