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Step | Steps for creating accessible documents in Word | For more information, see |
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1 | Design with accessibility in mind. Only use our template styles, including character styles for common formatting such as bold and italic. Resist overriding template styles. | |
2 | Add alternate text to images.
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3 | Use row and column headings and captions for all tables. Do not merge table rows or columns. Do not allow rows to break across pages. |
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4 | Use meaningful link anchors rather than URLs when possible. |
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5 | Configure PDFMaker to tag the document properly. |
- On the Settings tab, select Bookmarks, Links, and Enable Accessibility and reflow.
- On the Word tab, select Convert cross references, Convert footnote and endnote links, and Enable advanced tagging.
- On the Bookmarks tab, select Convert Word Headings to Bookmarks and set the proper indent levels. | |
Creating Accessible PDFs
Although the HHS says that PDFs do not need to be 508 compliant if a compliant HTML version of the document exists, it is a good idea to get in the practice of taking as many steps as you can to improve your PDF document's accessibility.
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