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Step | Steps for creating accessible PDFs | ||||||
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1 | In the document properties, enter NCI CBIIT as the Author. In the Keywords field, enter 508 Compliant as one of your keywords. | ||||||
2 | Specify document language.
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3 |
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4 | Run an accessibility full check using the Adobe PDF option.
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5 | Fix any problems reported by the accessibility checker. Documents from Word tend to have more problems than documents from FrameMaker. Documents from Word may need post-processing in Acrobat. Use the accessibility checker report as a troubleshooting guide to narrow down problem areas.
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6 | Once the steps above result in a PDF with no accessibility errors according to Adobe, set the scope of your tables. Adobe does not require you to set the scope but it is one more thing that you can do quickly to prepare your PDFs better for assistive technology.
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Characteristic of Accessible PDFs | How This Applies To CBIIT | ||||||
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Searchable text | Do not scan documents to create a PDF. This converts all text to an image that a screen reader cannot scan. | ||||||
Fonts that allow characters to be extracted to text | Make sure we only use fonts that can be extracted to Unicode characters. Use Adobe Acrobat 9 rather than 7, which does not support Unicode. | ||||||
Interactive form fields | We do not use form fields. | ||||||
Other interactive features: buttons, hyperlinks, and navigational aids | We already use links, bookmarks, headings, and a TOC, so we are covered here. | ||||||
| We cannot specify the document language from FrameMaker or Word so we must do so in the final PDF. To specify the document language, do the following.
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Security that will not interfere with assistive technology | We should not set any security restrictions on our PDF files. We do not currently do so. The text of an accessible PDF must be available to a screen reader. | ||||||
Document structure tags and proper read order | When we create a tagged PDF, the structure of our source document creates should create the appropriate document structure tags. However, while this may create the proper reading order, it appears that not all elements in our source files result in correctly structured tags. The Acrobat Accessibility Checker identifies these tags and it will be a learning process for all of us how many tags we need to fixdoes not create the proper order for tabbing through the items on a page. Before running the Acrobat Accessibility Checker, instruct Acrobat to use document structure for the tab order. | ||||||
Alternative text descriptions | We must do this in our source files. |
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