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Step | To set up a tagged PDF in FrameMaker |
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1 | Click File > Print or File > Print Book. Select Adobe PDF as your printer. |
2 | Select the Generate Acrobat Data option and then click the PDF Setup button. The PDF Setup dialog box appears. |
3 | Click the Tags tab. Select the Generate Tagged PDF option and then do the following:
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4 | Click Set. |
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Adobe defines accessible PDFs as having the characteristics in the table below. The table also presents an interpretation of how each characteristic applies to the technical documentation team at CBIIT.
Characteristic of Accessible accessible PDFs | How This Applies To CBIIT this applies to CBIIT technical writers |
|---|---|
Searchable text | Do not scan documents to create a PDF. This converts all text to an image that a screen reader cannot scan. |
Fonts that allow characters to be extracted to text | Make sure we only use fonts that can be extracted to Unicode characters. Use Adobe Acrobat 9 rather than 7, which does not support Unicode. |
Interactive form fields | We do not use form fields. |
Other interactive features: buttons, hyperlinks, and navigational aids | We already use links, bookmarks, headings, and a TOC, so we are covered here. |
Document language | We cannot specify the document language from FrameMaker or Word so we must do so in the final PDF. |
Security that will not interfere with assistive technology | We should not set any security restrictions on our PDF files. We do not currently do so. The text of an accessible PDF must be available to a screen reader. |
Document structure tags and proper read order | When we create a tagged PDF, the structure of our source document should create the appropriate document structure tags. However, while this may create the proper reading order, it does not create the proper order for tabbing through the items on a page. Before running the Acrobat Accessibility Checker, instruct Acrobat to use the document structure for the tab order. Despite our efforts, the Acrobat Accessibility Checker may still report problems with structure; we will have to correct those problems manually or even ignore them, if we cannot determine their cause. |
Alternative text descriptions | We must do this in our source files. |
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