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The following sections describe how to share an item with a user or collaboration group. To make it available to the public, you must be a curator OR submit it for review first.

Specifying User or Group Access

To share with a user or collaboration group

1. From the Update page

You can make an item available to the public or enable access for users or a collaboration group.

The following sections describe how to change, edit or remove access.

Specifying Access to an Item and Submitting for Public Release

To specify access to an item

1. Once you add the required information, the Access to the panel lists who initially has access to the item based on your user role.
   
   1. As a Public user, you have access, along with any Researcher or Curator.
   2. As a Researcher, you have access, along with any Curator.
   3. As a Curator, you and have access, along with any other Curator has access.
2. To modify the default access, click Add next Next to Access to the..., and the Access Information click Add. The access information panel opens.
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3. Click Collaboration Group and enter part or all of the Collaboration Group Name.
   or
   Click User and enter part or all of the User Login Name.
4. Click Search.
5. Select an item from the drop-down list to populate the name.
   Image RemovedSelect Collaboration Group or User. Click Search. A list appears next to that button. From the list, select a group or user.
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6. From the Access to the... list, specify READ (only) or READ WRITE DELETE access.

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   title Public Access to
   If you are a Curator curator and select Public, Access to is pre-populated with READ (only) and cannot be changed.

    

7. Click Save.
   The Access panel is updated, and the item is added to My Workspace with the status, In Draft until the information is completely entered.
8. If you want the item to be publicly-accessible, and you are not a Curator, click Submit for Review at the bottom of the sample, protocol, or publication page.
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9. The item is added to My Workspace with the status, Pending. When it is approved, the status changes to Public.

Editing Access

To edit the access

1. Next to the Access to listing click Edit next to the access entry.
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2. From the Access Information dialog box, make changes, and click Save.
   The Access panel is updated.

Removing an Access Listing

To delete a listing

1. system updates the access information panel and updates the item in My Workspace.

Editing and Removing Access

To edit the access: From the Update page, in the Access to the ... panel, locate the access entry you want to edit. Next to that entry, click Edit. Make changes to the access and click Save. The system updates the access information panel. 

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To delete a listing: From the Update page

...

, click Edit next to the access entry.

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From the

...

access information panel, click

...

Delete and confirm the deletion. The system updates the access information panel and updates the item in My Workspace.

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