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The Accruals Historical Submissions Page allows you to do the following:
- List all of your organization's previous accrual submissions
- Limit the list of trials displayed to a particular submission date or a range of dates
- Access the accrual records (trial counts and subject details) for a given trial, allowing you to modify existing data and add new accrual records
- Download accrual batch upload TXT files previously submitted
- Download accrual batch upload Zip files
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Accessing Trials with Prior Accruals Records
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| MultiExcerptName | priorsubmissions |
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Complete Trials Category:
| User Access to Accruals by Trial | Affiliated Organization Role | Submissions View |
|---|---|---|
| Access to trial for own site | Participating Site | Submissions for own site only |
| Access to trial for own site and other sites that are members of the organization family of user's affiliated organization | Participating Site | Site submissions and accruals submitted by organization family member sites |
| Access to trial for own site and other sites that are not members of the organization family of user's affiliated organization | Participating Site | Submissions for own site only |
| Access to a given trial | Lead Organization | All accrual submissions for the trial by any and all participating sites |
Abbreviated Trials Category:
| User Access to Accruals by Trial | Affiliated Organization Role | Submissions View |
|---|---|---|
| Access to trial for own site | Participating Site | Submissions for that trial only |
| Access to trial for own site and other sites that are members of the organization family of user's affiliated organization | Participating Site | Site submissions and accruals submitted by organization family member sites |
| Access to trial for own site and other sites that are not members of the organization family of user's affiliated organization | Participating Site | Submissions for that trial only |
All trials to which you have been granted access, per the rules described in the tables above, are listed automatically when you open the Prior Submissions page . Optionally, you can limit the list of prior submissions that are displayed to a given date or range of dates.
The system displays the following information for each trial:
- Trial ID. Trial identification given to the trial when it was registered with the CTRP
- Files/Subject. Links to the following accrual details:
- Batch file (when applicable)
- Trial subjects
- Trial counts
- Submission Method. Mechanism used to submit accrual data, i.e., via Accrual (web application), batch uploads, or the Accrual service
- Submission Date/Time. Date the accrual record was either added or modified in CTRP
- Submitted by. Name of the registered CTRP user who submitted the accrual information
- Submission Accepted?. Indicates whether or not the submission was processed successfully (Yes), or there were errors in the submission (No). Immediately after submitting new or updated accrual data, the system sends you an email message that indicates whether the submission passed or failed. If the processing failed, the email message explains the nature of the errors.
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You can export historical accrual submission records as listed to Excel spreadsheets and/or CSV (comma-separated values) files. |
Reviewing and Updating Prior Accrual Submissions
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| MultiExcerptName | priorsubmissionsupdate |
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How to Review and Modify Prior Complete Trial Accrual Submissions
- On the toolbar, click Prior Submissions.
All of your organization's prior accrual submission records to which you have been granted Accrual access are listed automatically.
Optionally, to limit the list of submissions to a date, or range of dates, in the From field, select or enter the first date of the range or the exact date of the submission you are searching for. In the To field, enter the last date of the range. Then click Search.
Tip title You can sort and filter Submission Records To filter and sort the list of prior submissions, see Working with Accrual Tables and Search Results.
- Optionally, to export the historical accrual submission records, scroll to the bottom of the list of records, click CSV to download the records as a comma-separated-value text file, or Excel to download the records as an Excel spreadsheet. Follow your browser/operating system instructions to view or save the document.
To view a subject's demographic and submission data, in the File/Subject column, select the Study Subject ID link.
The View Study Subject page displays all the data recorded to date.
To update a subject's demographic data, click the Edit icon (pencil).
Downloading Accrual Batch Data Files
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| MultiExcerptName | batchdatadownload |
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From the Prior Submissions page, you can download previously submitted accrual files (.txt or .zip) that were uploaded via the Batch Upload feature.
All trials to which you have been granted access, per the rules described in Accessing Trials with Prior Accruals Records , are listed automatically when you open the Prior Submissions page . Optionally, you can limit the list of prior submissions that are displayed to a given date or range of dates.
How to Download Submitted Subject Accrual Files
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Optionally, to limit the list of submissions to a date, or range of dates, in the From field, select or enter the first date of the range or the exact date of the submission you are searching for. In the To field, enter the last date of the range. Then click Search.
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