The CTRP system maintains records of all prior accrual submissions on a trial-by-trial basis. Additionally, the system records the method that was used to submit the information to the CTRP. Those methods include the Accrual user interface (UI), single submissions and batch uploads, and the Accrual service.
The Accruals Historical Submissions Page allows you to do the following:
- List all of your organization's previous accrual submissions
- Limit the list of trials displayed to a particular submission date or a range of dates
- Access the accrual records (trial counts and subject details) for a given trial, allowing you to modify existing data and add new accrual records
- Download accrual batch upload TXT files previously submitted
- Download accrual batch upload Zip files
Only the user who submitted the batch file can download the Zip files.
Accessing Trials with Prior Accruals Records
The system displays accrual records according to your affiliation with organizations and the role organizations play in any given trial. The following tables show the relationships between you, your affiliated organization, and the records available to you.
Complete Trials Category:
| User Access to Accruals by Trial | Affiliated Organization Role | Submissions View |
|---|---|---|
| Access to trial for own site | Participating Site | Submissions for own site only |
| Access to trial for own site and other sites that are members of the organization family of user's affiliated organization | Participating Site | Site submissions and accruals submitted by organization family member sites |
| Access to trial for own site and other sites that are not members of the organization family of user's affiliated organization | Participating Site | Submissions for own site only |
| Access to a given trial | Lead Organization | All accrual submissions for the trial by any and all participating sites |
Abbreviated Trials Category:
| User Access to Accruals by Trial | Affiliated Organization Role | Submissions View |
|---|---|---|
| Access to trial for own site | Participating Site | Submissions for that trial only |
| Access to trial for own site and other sites that are members of the organization family of user's affiliated organization | Participating Site | Site submissions and accruals submitted by organization family member sites |
| Access to trial for own site and other sites that are not members of the organization family of user's affiliated organization | Participating Site | Submissions for that trial only |
All trials to which you have been granted access, per the rules described in the tables above, are listed automatically when you open the Prior Submissions page . Optionally, you can limit the list of prior submissions that are displayed to a given date or range of dates.
The system displays the following information for each trial:
- Trial ID. Trial identification given to the trial when it was registered with the CTRP
- Files/Subject. Links to the following accrual details:
- Batch file (when applicable)
- Trial subjects
- Trial counts
- Submission Method. Mechanism used to submit accrual data, i.e., via Accrual (web application), batch uploads, or the Accrual service
- Submission Date/Time. Date the accrual record was either added or modified in CTRP
- Submitted by. Name of the registered CTRP user who submitted the accrual information
- Submission Accepted?. Indicates whether or not the submission was processed successfully (Yes), or there were errors in the submission (No). Immediately after submitting new or updated accrual data, the system sends you an email message that indicates whether the submission passed or failed. If the processing failed, the email message explains the nature of the errors.
Export Options
You can export historical accrual submission records as listed to Excel spreadsheets and/or CSV (comma-separated values) files.
Reviewing and Updating Prior Accrual Submissions
For Complete trials, the system displays all subject records that have been previously submitted, whether a subject record was added, modified, or deleted. Each study subject is listed with its associated trial record individually.
How to Review and Modify Prior Complete Trial Accrual Submissions
- On the toolbar, click Prior Submissions.
All of your organization's prior accrual submission records to which you have been granted Accrual access are listed automatically.
Optionally, to limit the list of submissions to a date, or range of dates, in the From field, select or enter the first date of the range or the exact date of the submission you are searching for. In the To field, enter the last date of the range. Then click Search.
You can sort and filter Submission Records
To filter and sort the list of prior submissions, see Working with Accrual Tables and Search Results.
- Optionally, to export the historical accrual submission records, scroll to the bottom of the list of records, click CSV to download the records as a comma-separated-value text file, or Excel to download the records as an Excel spreadsheet. Follow your browser/operating system instructions to view or save the document.
To view a subject's demographic and submission data, in the File/Subject column, select the Study Subject ID link.
The View Study Subject page displays all the data recorded to date.
To update a subject's demographic data, click the Edit icon (pencil).
Downloading Accrual Batch Data Files
Only the ZIP file submitter and Super Abstractors can download ZIP files from the Prior Submissions page.
From the Prior Submissions page, you can download previously submitted accrual files (.txt or .zip) that were uploaded via the Batch Upload feature.
All trials to which you have been granted access, per the rules described in Accessing Trials with Prior Accruals Records , are listed automatically when you open the Prior Submissions page . Optionally, you can limit the list of prior submissions that are displayed to a given date or range of dates.
How to Download Submitted Subject Accrual Files
- On the toolbar, click Prior Submissions.
All trials to which you have been granted Accrual access that have existing subject accrual records are listed automatically.
Optionally, to limit the list of submissions to a date, or range of dates, in the From field, select or enter the first date of the range or the exact date of the submission you are searching for. In the To field, enter the last date of the range. Then click Search.
- In the File/Subject column for the non-industrial trial of interest, click the link to the file.
Follow your browser/operating system instructions to view or save the document.
