Space Administrators can use powerful features not available to other users. Before becoming a space administrator you must be able to do the tasks explained on this page.
To perform the functions of a space administrator:
- Click the Browse Space link.
- Click the Space Admin tab or the Advanced tab (to create a template).
- Find the link on the left side for the function you want to perform.
- Click the link and complete the dialog.
Avoid deleting the space
- Note that if you click the Remove Space link on the Space Admin tab you can inadvertently delete the space.
- Note the look of the warning that you are about to delete the space shown in the screen shot below.
- Develop the habit of hovering over Cancel while reading warnings about deleting.
View and purge pages from the Trash
- Navigate to the list of pages in the Trash (Browse Space > Space Admin > Trash).
- Click the link next to a Page Title to Restore or Purge a page if desired.
- Hover over Cancel while reading the confirm purge message shown in the screen shot below.
- Click OK if you want to permanently delete the page.
View and manage restricted pages
- View a list of the pages that are restricted for viewing and editing that shows to whom these pages are restricted (Browse Space > Space Admin > Restricted Pages).
- Remove page restrictions if needed to make a correction or in response to a request (Click the padlock icon).
Modify the permissions for the space
Refer to How do I set permissions in a Space? for the detailed steps.
- Assign only the View permission to Anonymous (the visitor who is not logged in) (Browse Space > Space Admin > Permissions > Edit Permissions for Anonymous).
- Assign permissions only to individual users who are in an LDAP group associated with the space and only when you are making the individual a space administrator (after the individual has learned to perform the tasks on this page) (Browse Space > Space Admin > Permissions > Edit Permissions for Individual Users).
- Associate an LDAP group with the space and assign the appropriate permissions https://wiki.nci.nih.gov/x/u4B8(Browse Space > Space Admin > Permissions > Edit Permissions for Groups).
Add a space template
- Navigate to Add New Space Template (Browse Space > Advanced > Templates > Add New Space Template).
- Note the three fields in which information is entered to create a new template (Name, Description, and the editing box where you enter the wiki markup for the template).
- Navigate to the links to create a new page with and to remove the template (Browse Space > Advanced > List All Space Templates) and be prepared to use those links in testing and managing templates.
Identify and edit the space details
- View the space details (Browse Space > Advanced > Space Details).
- Note that the Space Key cannot be changed.
- Note that changing the space Name so it varies from the Space Key can cause confusion.
- Note you can enter a space description that briefly describes the content of the space.
- Note that you can set any page in the space to be the space Home Page. If you select a new space home page, be sure to select a high level page.
Add and modify space labels
- Add a label to the entire space provided your team agrees you should do that (Browse Space > Space Admin > Edit Space Labels > Select or type the label > Click Add).
- Add a team label to the space so it will show up on pull down list on the Team tab (left side of the Dashboard for logged in users).
- Click the link to remove a label after it has been added.
Modify the look and feel within guidelines
- Change the Theme to Confluence Classic for ease of reading (Browse Space > Space Admin > Themes > Click the button next to Confluence Classic > Click Confirm).
- Change the space logo (if the team wishes to change it) to one approved by NCI for the team (Browse Space > Space Admin > Change Space Logo).
- If using the Custom Colour Scheme with a picker for each element, select colors according to an established NCI color scheme; otherwise use the defaults (Browse Space > Space Admin > Colour Scheme).
Avoid using the features not supported for NCI
- Mail Accounts
- Mailbox Import
- Import Pages from Disk