Space Administrators can use powerful features not available to other users. This page explains the tasks you can perform when you have Space Admin permissions.
Perform the functions of a space administrator
To perform the functions of a space administrator:
- Click the Space Admin option on the Browse menu or the Advanced option (to create a template).
- Find the link on the left side for the function you want to perform.
- Click the link and complete the dialog.
Avoid deleting the space
Caution, Do not delete the space
- Note that if you click the Remove Space link on the Space Admin page you can inadvertently delete the space.
- Note the look of the warning that you are about to delete the space as shown in the screen shot below.
- Develop the habit of hovering over Cancel while reading warnings about deleting.
View and restore pages from the Trash
- Note that in general, NCI Wiki users do not delete (purge) pages from the Trash. If you do purge a page, hover over Cancel while reading the warning as shown in the screen shot below.
- To restore a page, navigate to the list of pages in the Trash (Browse > Space Admin > Trash).
- Click the link next to a Page Title to Restore a page if desired.
- Click OK to restore the page. It is restored in the space root, visible in the Tree navigation view.
View and manage restricted pages
To view and manage restricted pages:
- View a list of the pages that are restricted for viewing and editing that shows to whom these pages are restricted (Browse > Space Admin > Restricted Pages).
- Remove page restrictions if needed to make a correction or in response to a request (click the padlock icon).
Modify the permissions for the space
Refer to How do I set permissions in a Space? for the steps and the rules.
Add a space template
To add a space template:
- Navigate to Add New Space Template (Browse > Advanced > Templates > Add New Space Template).
- Note the three fields in which information is entered to create a new template, Name, Description, and the editing box where you enter the wiki markup for the template.
- Note that for each template, the list of templates displays three links: Edit, Remove, and Create page from template for use in modifying or deleting a template. You can also apply a template in the editing view when you Add a new page.
View and edit the space details
To view and edit the space details:
- View the space details (Browse > Advanced > Space Details).
- Note that the Space Key cannot be changed.
- Note that changing the space Name so it varies from the Space Key can cause confusion.
- Note you can enter a space description that briefly describes the content of the space.
- Note that you can set any page in the space to be the space Home Page.
Add and modify space labels
To add and modify space labels:
- Add a label to the entire space to help you team locate the space more easily(Browse > Space Admin > Edit Space Labels > Select or type the label > Click Add).
- Add a team label to the space so it will show up on pull down list on the Team tab (left side of the Dashboard for logged in users).
- Click the link to remove a label after it has been added.
Modify the look and feel within guidelines
The space administrator can change the look and feel of the space in several ways:
- Change the Theme (Browse > Space Admin > Themes > Click the button next to the theme you want to apply > Click Confirm).
- Change the space logo (if the team wishes to change it) to one approved by NCI for the team (Browse > Space Admin > Change Space Logo).
- If using the Custom Colour Scheme with a picker for each element, select colors according to an established NCI color scheme; otherwise use the defaults (Browse > Space Admin > Colour Scheme).
Avoid using the features not supported for NCI
- Mail Accounts
- Mailbox Import
- Import Pages from Disk