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CTRP application users can ignore this page altogether; it is simply a wiki shortcut.

This page displays links to subject matter that is included, in context, in many of the web pages that constitute the CTRP application user's guides.

 

Getting Help

This page contains select topics that help you to understand and use the NCI CTRP Protocol Abstraction Site. You can find more comprehensive documentation in the NCI Clinical Trials Reporting Program Subject Accrual User's Guide.

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Getting Started with the Subject Accrual Application

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Searching for Trials in the Subject Accrual Application

If you do not see any studies listed when you log in, consider the following points:

  • Your CTRP user account must have authorization to report accrual data to your studies.
  • Studies appear in the list after they have been registered and accepted in CTRP. 
  • For Complete/Protocol studies:
    • The overall trial status history should include one of the open statuses.
    • Studies with a status of In Review or Approved are not available in the accrual application. Once they have reached an open/recruiting status, they will be available for accrual reporting.
  • The Participating Site (PS) on the study record must include one of the open/recruiting statuses before accrual can be reported.

For instructions on each of these, refer to Accrual Prerequisites.

For information on study statuses, refer to Trial Status Values in the CTRP and ClinicalTrials.gov. 

Note

You can search for a study by one or more criteria, or you can list all studies to which you have been granted access by leaving all of the search criteria fields blank. If you search by the Official Title, use keywords and wildcards (%) rather than phrases for the entire title. Doing so minimizes the potential for excluding any titles with misspellings or slightly different phrasing from the search results. For example, a Phase II study may have been reported as a Phase 2 study. 

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Submitting Accrual Data Batch Files

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Working with Prior Accrual Submission Records

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___________________________

 

CTRP application users can ignore this page altogether; it is simply a wiki shortcut.

This page displays links to subject matter that is included, in context, in many of the web pages that constitute the CTRP application user's guides.

 

Getting Help

This page contains select topics that help you to understand and use the NCI CTRP Protocol Abstraction Site. You can find more comprehensive documentation in the NCI Clinical Trials Reporting Program Subject Accrual User's Guide.

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Getting Started with the Subject Accrual Application

This page tree introduces you to NCI Clinical Trials Reporting Program (CTRP) Accrual:

For browser information, refer to Browser Support.

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Searching for Trials in the Subject Accrual Application

If you do not see any studies listed when you log in, consider the following points:

  • Your CTRP user account must have authorization to report accrual data to your studies.
  • Studies appear in the list after they have been registered and accepted in CTRP. 
  • For Complete/Protocol studies:
    • The overall trial status history should include one of the open statuses.
    • Studies with a status of In Review or Approved are not available in the accrual application. Once they have reached an open/recruiting status, they will be available for accrual reporting.
  • The Participating Site (PS) on the study record must include one of the open/recruiting statuses before accrual can be reported.

For instructions on each of these, refer to Accrual Prerequisites.

For information on study statuses, refer to Trial Status Values in the CTRP and ClinicalTrials.gov. 

Note

You can search for a study by one or more criteria, or you can list all studies to which you have been granted access by leaving all of the search criteria fields blank. If you search by the Official Title, use keywords and wildcards (%) rather than phrases for the entire title. Doing so minimizes the potential for excluding any titles with misspellings or slightly different phrasing from the search results. For example, a Phase II study may have been reported as a Phase 2 study. 

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Submitting Accrual Data Batch Files

This section provides instructions for uploading batch files via the Accrual user interface. It also provides instructions for resolving any errors that may have occurred during the import process.

The batch upload feature enables you to submit accrual data for multiple subjects and one or more trials at a time rather than having to enter data for each subject/study individually.

Once you have been granted permission to submit accrual data, you can upload accrual data files singly as plain text files or in multiple text files that have been compressed into a Zip file. For instructions, refer to Requesting Permission to Submit Accrual Data and Preparing Accrual Batch Files.

For instructions, refer to the following pages:

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Working with Prior Accrual Submission Records

The CTRP system maintains records of all prior accrual submissions on a trial-by-trial basis. Additionally, the system records the method that was used to submit the information to the CTRP. Those methods include the Accrual user interface (UI), single submissions and batch uploads, and the Accrual service.

The Accruals Historical Submissions Page allows you to do the following:

  • List all of your organization's previous accrual submissions
  • Limit the list of trials displayed to a particular submission date or a range of dates
  • Access the accrual records (trial counts and subject details) for a given trial, allowing you to modify existing data and add new accrual records
  • Download accrual batch upload TXT files previously submitted
  • Download accrual batch upload Zip files

Only the user who submitted the batch file can download the Zip files.

This page tree describes how to perform these tasks:

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