8 - Using MyWorkspace 2.1 DRAFT

This section describes how to use the MyWorkspace feature.

Topics in this section include the following:

MyWorkspace

When you click the MyWorkspace option on the caNanoLab menu bar, the MyWorkspace page appears. As a logged in user, you can load Samples, Protocols, and/or Publications that you submitted by checking the appropriate box(es) at the top of the page. Once the items are loaded, you can view and edit them.

The My Samples, My Protocols, and My Publications tables display the following information.

Managing Items in MyWorkspace

Once submitted items are loaded into MyWorkspace, you can view, edit, delete, or copy with the View and Edit links in the Action column.

Viewing a Sample

To display a MyWorkspace Sample from the MyWorkspace page.

1. Load the Samples into MyWorkspace, find the sample to review, and click View in the Action column.
   The Sample page opens with the following information.

   Name	Definition
   Sample Name	The name of the sample entered in caNanoLab.
   Created Date	Indicates the date on which the sample was submitted to caNanoLab.
   Keywords	Add any keyword(s) you want associated with the selected sample, one keyword per line. You can enter something not necessarily captured by any data. The keywords you enter can be used to search for this sample ID.
   Point of Contact	The site that is source of the sample.
   Primary Contact	Indicating whether the point of contact is the main point of contact in the organization.
   Contact Person	A contact person at the organization.
   Organization	The name of the organization for the point of contact.
   Role	The role of the point of contact at the organization.

   To return to the MyWorkspace page, click the Back (  ) button, not the Browser button.

Updating a Sample

Once the Samples are loaded in MyWorkspace:

1. Click Edit in the Action column of the sample row that you want to update, copy, delete, or reset.
   The Sample Update page opens with the following information.

   Name	Definition
   Sample Name	The name of the sample entered in caNanoLab.
   Point of Contact	To add additional Points of Contact, click Add. The Point of Contact dialog box displays. Add the information as needed, and click Save or Cancel. Another contact row is added. To edit the Point of Contact, click Edit in the appropriate contact row. The Point of Contact dialog box displays. Modify the information as needed, and click Save or Cancel. The contact row is updated.
   Primary Contact	Indicating whether the point of contact is the main point of contact in the organization.
   Contact Person	A contact person at the organization.
   Organization	The name of the organization's point of contact.
   Role	The role of the point of contact in the organization.
   Keywords	Add any keyword(s) you want associated with the selected sample, one keyword per line. You can enter something not necessarily captured by any data. The keywords you enter can be used to search for this sample ID.
   Access to the Sample	To add a Group Name, click Add. The Access Information panel displays. Click the Collaboration Group button, and enter a name. To add a User Name Login, click Add. The Access Information panel displays. Click the User button, and enter a name. If you enter a partial name, click the search icon  to select from groups or users to which you have read access. Specify whether the group or user can read only or read, update, and delete the sample. To remove the information that you just entered, click Remove. When you are done, click Save. The row is updated.
   Group Name and Access	Displays the Group Name at the Organization that will have access to the sample.
   User Login Name and Access	Displays the User at the Organization that will have access to the sample.
   Data Availability Metrics	To display the Data Availability Metrics for the sample, click Generate. The Metrics display. To edit the Metrics, click Edit. The Data Availability Metrics dialog box displays. See Data Availability Metrics for more information.

2. To reset the values and remove your changes, click Reset.

3. To remove the sample from caNanoLab, click Delete. Confirm the deletion. This action deletes the sample from the caNanoLab database, executed behind the scenes at a scheduled time.

4. To make a copy of the sample in caNanoLab, click Copy. For more information, see Copying Samples.

5. To save your changes, click Update.

Viewing a Protocol

To display a MyWorkspace Protocol from the MyWorkspace page:

1. Load the Protocols into MyWorkspace, find the protocol to review, and click View in the Action column.

   Note

   Not all protocols have PDF files associated with them, so the View link may not be available for every protocol.

2. You are prompted to open or save the file on your computer.

Updating a Protocol

Once the Protocols are loaded in MyWorkspace:

1. Click Edit in the Action column of the protocol row that you want to update, copy, delete, reset or submit.
   The Protocol Update page opens with the following information for you to change.

   Name	Definition
   Protocol Type	Enter or select from the drop-down list the protocol type (required).
   Protocol Name	The name of the sample entered in caNanoLab.
   Protocol Abbreviation	Shortened phrase used in place of the protocol name
   Protocol Version	Enter or select from the drop-down list of protocol version numbers.
   Protocol File	Click the Browse button to navigate to the protocol file.
   File Title	Enter the title of the protocol file.
   Description	Enter any additional descriptive information that the form does not include.
   Access to the Protocol	To add a Group Name, click Add. The Access Information panel displays. Click the Collaboration Group button, and enter a name. To add a User Name Login, click Add. The Access Information panel displays. Click the User button, and enter a name. If you enter a partial name, click the search icon  to select from groups or users to which you have read access. Specify whether the group or user can read only or read, update, and delete the sample. To remove the information that you just entered, click Remove. When you are done, click Save. The row is updated.

2. To reset the values and remove your changes, click Reset.

3. To remove the protocol from caNanoLab, click Delete.

4. To submit your changes for review, click Submit for Review.

   Note

   If the Update button is not available to save your changes, you must click Submit for Review first.

Viewing a Publication

To display a MyWorkspace Protocol from the MyWorkspace page:

1. Load the Protocols into MyWorkspace, find the protocol to review, and click View in the Action column.
   The Publication information shows on the PubMed.gov web site.

Updating a Publication

Once the Publications load in MyWorkspace:

1. Click Edit in the row of the publication that you want to update, delete, reset, or submit.
   The Publication Update page opens with the following information.

   Name	Definition
   Publication Type	Select (or review) the type of publication from the drop-down list. Pre-selected if starting from within a sample. Book chapter Editorial Peer review article Proceeding Report Review
   Publication Status	If appropriate, from the drop-down list, select the appropriate status. Or if appropriate, simply review the status. In Preparation In Press Published Submitted
   PubMed ID	The PubMed ID (can be a hypertext link). Once you enter the ID, the other appropriate data fields on this form, such as Title, Journal, Authors, etc., are automatically populated. You can enter keywords and description, however, to override the text from PubMed. If you remove the PubMed ID, the related data fields are cleared.
   Digital Object ID	Appropriate DOI
   Title	Publication title. (See PubMed ID description for how to auto-populate this field)
   Journal	Journal in which publication occurs.
   Year of Publication	Year of the publication.
   Volume	Volume of the publication
   Authors	Publication authors.
   Keywords	A term that can be used in a search query to find the publication.
   Description	A description for the publication.
   Research Category	Check (or review) the Research Category relevant to the publication. animal cell line characterization clinical trials in vitro [characterization] in vivo [characterization] synthesis
   File	Click the Browse button to navigate to the publication to be associated with the sample, or enter the URL where the publication is located.
   Sample Name	One or more sample names to be associated with the publication.
   Access to the Publication	To add a Group Name, click Add. The Access Information panel displays. Click the Collaboration Group button, and enter a name. To add a User Name Login, click Add. The Access Information panel displays. Click the User button, and enter a name. If you enter a partial name, click the search icon  to select from groups or users to which you have read access. Specify whether the group or user can read only or read, update, and delete the sample. To remove the information that you just entered, click Remove. When you are done, click Save. The row is updated.
   Group Name and Access	Displays the Group Name at the Organization that will have access to the sample.
   User Login Name and Access	Displays the User at the Organization that will have access to the sample.

2. To reset the values and remove your changes, click Reset.

3. To remove the sample from caNanoLab, click Delete. Confirm the deletion. This action deletes the sample from the caNanoLab database, executed behind the scenes at a scheduled time.

4. To submit your changes for review, click Submit for Review.

   Note

   If the Update button is not available to save your changes, you must click Submit for Review first.