This section describes how to record, update, and delete the total number of accruals (accrual count) associated with Abbreviated and Other clinical trials, via the web application. For instructions for submitting accrual data for Complete trials, refer to Working with Complete Trial Accruals. For instructions on submitting accrual data via batch upload, refer to Submitting Accrual Data Batch Files.
Because pharmaceutical companies do not enter their data into CTRP, each participating site on an Abbreviated trial must enter its own accrual count into CTRP. For Abbreviated trials, the lead organization is the pharmaceutical company running the trial.
Study subject demographic data
Abbreviated and Other study records include the total number (count) of study subjects accrued per site on a given trial; full patient demographic data is not recorded.
About Participating Site Accrual Counts
You can record, update, or delete the number of patients that your site accrued to date per Abbreviated or Other trial.
You can record/update/delete accrual counts only if you are a registered member of one or more of the Participating Sites or you are affiliated with the site for a given trial.
The CTRP system records each COUNT you submit as the total (cumulative) number of subjects accrued to date, no matter how frequently you submit them. That is, the system does not add the count you enter here (or by the batch submission process) to previously-recorded counts.
For example, if you submit an initial 10 subjects in December, the CTRP system records the counts you submit the following March per the table below.
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| If the Number of Subjects You Submit in December is This... | ...and the Number of Subjects You Submit the following March is This... | ...Then the number of Subjects CTRP Records is This: | Explanation |
|---|---|---|---|
| 10 | 10 | 10 | CTRP records the most recent total COUNT. |
| 10 | 15 | 15 | CTRP records the most recent total COUNT. It does not add your latest submission to your previous count. If you had intended to record a count of 25 (10 + 15), you would have had to submit a count of 25 in March. |
| 10 | 0 | 0 | CTRP records the most recent total COUNT. It does not add/subtract your latest submission from your previous count. If you had intended to record a count of 10 (10 + 0), you would have had to submit a count of 10 in March. |
This holds true whether you submit your counts by day, quarter, or year. The count includes the numbers of subjects you submit by the batch file process.
For example,
| If You Submit Your Count on This Date... | And the Number of Subjects You Submit is This... | ...Then the number of Subjects CTRP Records is This: | Explanation |
|---|---|---|---|
| March 30 | 10 | 10 | CTRP records the most recent total COUNT. |
| March 31 | 15 | 15 | CTRP records the most recent total COUNT. It does not add your latest submission to your previous count. If you had intended to record a count of 25 (10 + 15), you would have had to submit a count of 25. |
| March 31 |
| 15 | CTRP records the most recent total COUNT. It does not add the number of subjects you submit in the user interface to the number you submit via the batch process. If you had intended to record a count of 30 (15 + 15), you would have had to submit a count of 30 either in the batch file or the user interface. |
Do not submit a count that is less than the previously submitted count unless the previous submission was an error
If you submit a new count that is less than the CTRP system previously recorded, the CTRP system considers your previous submission an error. Do not submit a lesser value unless you are intentionally correcting/deleting accruals. For example, if the CTRP system previously recorded 100 subjects, and you submit 85, the CTRP system records 85.
Recording and Updating Participating Site Accrual Counts
How to Record and Update Site Subject Accrual Counts
- Select the trial you want to work with by following instructions in Searching for and Selecting Your Trials, and clicking the corresponding NCI Trial Identifier link. The Participating Site Subject Accrual Count page appears.
- In the Number (#) of Subjects Enrolled field, enter the number of subjects currently enrolled in studies at your site.
- In the Actions column of the record you want to update, click the Save icon.
A message at the top of the table indicates that the record has been updated successfully.
Deleting Participating Site Accrual Counts
How to Delete Site Subject Accrual Counts
- In the Actions column of the record you want to delete, click the Delete icon (trash can).
- Click OK on the pop-up message to confirm that you want to delete the accrual count(s).
All the accrual counts for the site(s) you selected are deleted.
