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  1. Log in as described in Logging In - 2021-06-04. The home page appears, with objects you have specified as favorites in the Favorites panel (if any). 

    The Manage Data option on the Manage menu.

  2. Select Manage > Manage Data. The Manage Data page appears. 

    The Download Collection option on the Manage Data page.

  3. Select Download Collection. The Download Collection page appears. (For instructions on adding this page to your favorites, refer to Managing Your Favorites - 2021-06-04.)

    The Create RAVE ALS Collection option on the Download Collection Commands menu.

  4. Select Download Collection Commands > Create RAVE ALS Collection. The Create New RAVE ALS Collection dialog box appears. 

    The Create New RAVE ALS Collection dialog box.

  5. Enter information as described in the following tables:

    1. Fill in each required field, indicated by an asterisk (*): 

      FieldInstructions
      Collection Name
      The system uses this name to create your ALS file name with the Collection ID and system timestamp. Keep in mind the following points:
      • Keep this name brief, 125 characters or less. (The maximum length for a Microsoft Excel file name is 218 characters. Accounting for a folder/path name of no more than 50 characters, the caDSR system appends 43 characters to the name for the collection and timestamp, leaving 125 characters.)
      • Avoid special symbols: 
             [     ]     \     /     ;     :     %     #     @     $     {     }     |
      • Collection Names cannot begin with the characters 0 through 9.
      • To avoid redundancy, do not include the string “ALS”, “PV”, or “PVM” in the Collection Name (because the system prepends this information to the file name).
      • You can create more than one collection, so consider using the project name or protocol.
      Component TypeChoose CDE or Form. 
      RAVE Project NameSpecify the project name that you intend to import into RAVE. This appears in the ALS on the CRFDraft tab, in the "ProjectName" column, and also as a field that can be used as a filter in the ALS Specific child filter.
      Select User Data String SourceChoose PV or PVM. Based on this selection, the system inserts either the CDE's PV or the PVM as the "UserDataString" on the Fields tab, regardless of what is selected on the Form for this Question.

    2. Fill in any other fields, as needed: 

      FieldInstructions
      Recipient Email(s)Enter one or more email addresses separated by spaces for receipt of the ALS file.
      Collection DescriptionEnter a description.
      Audit CommentsEnter comments. 
      Draft Form Name if Downloading CDEsIf you are downloading CDEs, optionally specify a Draft Form Name. This text appears on the Forms tab in the "DraftFormName" column and is the name of the Primary Form when loaded into RAVE.

  6. Click Create near the top of the dialog box.

    The Create button near the top of the dialog box.

    The system creates your collection and displays a message with the Collection ID at top of the Download Collection page. 

    A message with the Collection ID at top of the Download Collection page.

To add forms to your collection, refer to the following pages:

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