CTRP Data Correction Requests

• Discrepancies identified on multi-institutional trials may require communication with the lead organization (LO) (institutional trials) or the NCI operations office for National trials (e.g., CTEP, DCP)
• We’ve created CTRP Data Correction Request email and form templates* for Cancer Centers to leverage when contacting the CTRO NCICTRO@mail.nih.gov (first pass review and triage) and/or follow-up with another NCI-designated Cancer Center or NCI operations office representative for National trials in support of a specific discrepancy “CTRP data correction request”
  
  
• Download, "CTRP Data Correct Request Form*" (*for spreadsheet to open, please right click and select "Open in new tab") (*Request Form 12/2019)
  
  
• Below please find email templates "recommended content/fields" to include in your email to the CTRO NCICTRO@mail.nih.gov for the following:
  
  

  • I = Institutional/E = Externally Peer Reviewed:  If your Cancer Center is a Participating Site, follow this email template example:

To: NCICTRO@mail.nih.gov (CTRO) or jane.doe@genericcancercenter.com (LO CTRP Site Administrator)

Subject: CTRP Discrepancy / Data Correction Request --Insert Cancer Center Name--: TRIAL ID

Dear CTRO (or LO CTRP Site Administrator):

We would like to request the following CTRP data corrections for our center:

NCI ID
NCT ID
Reporting Period (if applicable for this request)
Local Trial ID
Participating Site
PO ID
CTRP Field/Current Data
CTRP Field/Correct Data
Comments

Please let me know if you have any questions.

Regards,
--Signature Block--

• • N = National:  If your Cancer Center is a Participating Site, follow this email template example:

<<Short Email Template Version>>

To: NCICTRO@mail.nih.gov (CTRO) or e.g., ctephelpdesk@nih.gov, ctsucontact@westat.com

Subject: CTRP Discrepancy / Data Correction Request --Insert Cancer Center Name--: TRIAL ID

Dear CTRO (or responsible reporting party/NCI operations office):

We would like to request the following updates to be made in CTRP for the following for our center:

Accrual
“For Trial NCI ID, CTEP ID and Site/Center CTEP ID, there is only ## accrual when there should be ##.”
“For Trial NCI ID, CTEP ID and Site/Center CTEP ID, there is accrual missing on mm/dd/yyyy”

Please let me know if you have any questions.

Regards,
--Signature Block--

<<Detailed Email Template Version>>

To: NCICTRO@mail.nih.gov (CTRO) or e.g., ctephelpdesk@nih.gov, ctsucontact@westat.com

Subject: CTRP Discrepancy / Data Correction Request --Insert Cancer Center Name--: TRIAL ID

Dear CTRO (or responsible reporting party/NCI operations office):

We would like to request the following updates to be made in CTRP for the following for our center:

NCI ID
NCT ID
Protocol ID
CTEP ID
DCP ID
Local Trial ID
Participating Site Org
CTEP Org ID
CTRP Field/Current Data
CTRP Field/Correct Data
Comments

Please let me know if you have any questions.

Regards,
--Signature Block--